Agenda, decisions and minutes

www.swansea.gov.uk/disclosuresofinterests

None.

In accordance with the Code of Conduct, no interests were declared.

To approve & sign the Minutes of the previous meeting(s) as a correct

record.

Approved.

Resolved that the Minutes of the Swansea Bay City Region Joint Committee held on 12 October 2023 be approved and signed as a correct record.

Noted.

The following announcements were made:

a)             Condolences - Huw Mowbray - Development and Physical Regeneration Strategic Manager

The Leader of the Council referred with sadness to the recent death of Huw Mowbray. Huw was the Council’s Development & Physical Regeneration Strategic Manager. Huw was a great friend and colleague to many and was widely respected by Councillors & Officers for his professionalism and dedication.

For many years, Huw helped shape the regeneration of the City Centre and had been held in the highest esteem by our Partners and Developers. Huw’s impact on the City can be seen today in the many developments that have helped transform the City Centre.

Our thoughts and condolences are with Huw’s family, friends, and colleagues.

b)             The Chair welcomed Professor Elwen Evans, proposed replacement University of Wales Trinity Saint David co-opted member and Judith Hardisty, proposed replacement Hywel Dda University Health Board co-opted member to the Committee.

Questions can be submitted in writing to Democratic Services democracy@swansea.gov.uk up until noon on the working day prior to the meeting. Written questions take precedence. Public may attend and ask questions in person if time allows. Questions must relate to items on the open part of the agenda and will be dealt within a 10 minute period.

None.

There were no public questions.

Approved.

Debbie Smith, Deputy Monitoring Officer presented a report to review and agree the recommended Joint Committee Co-Opted Members.

Resolved that Joint Committee approves the appointment of:

1)             Professor Elwen Evans as the replacement University of Wales Trinity Saint David co-opted member;

2)             Judith Hardisty as the replacement Hywel Dda University Health Board co-opted member.

Approved.

Matthew Holder, Head of Internal Audit presented a report to consider and endorse the Internal Audit Terms of Reference.

Resolved that:

1)             Joint Committee approves the Internal Audit Terms of Reference 2023-24.

For information.

Jason Blewitt, Audit Wales presented the audit of Accounts Report (ISA 260) 2022/23 report in respect of the Swansea Bay City Deal Joint Committee as at 31 March 2023.

Resolved that:

1)             Joint Committee receives the Audit Wales audit of the 2022/2023 Statement of Accounts report for the Swansea Bay City Deal Joint Committee.

Approved.

Chris Moore, Section 151 Officer presented a report which sought approval for the Swansea Bay City Deal Programme’s Annual Statement of Accounts for the 2022/2023 financial year.

Resolved that:

1)             Joint Committee approves the 2022/2023 post-audit Swansea Bay City Deal Statement of Accounts.

Noted.

Chris Moore, Section 151 Officer presented a “For Information” report in order to receive Joint Committee’s formal acknowledgement of the Swansea Bay City Deal Section 151 Officer’s Letter of Representation to Audit Wales.

The letter to be signed by the Section 151 Officer and Chair of the Swansea Bay City Region Joint Committee following the meeting.

Approved.

Nicola Pearce, supported by Lisa Willis and Jane Lewis presented a report which sought approval from Joint Committee for a change request to the Supporting Innovation and Low Carbon Growth (SILCG) Programme to incorporate the National Net Zero Skills Centre of Excellence (NZSCoE) into the approved Advance Manufacturing Production Facility (AMPF) project.

Resolved that:

1)             Joint Committee approves the Change Request at Appendix A for the incorporation of the National Net Zero Skills Centre of Excellence into the SILCG programme as detailed in the Outline Business Case in Appendix B.

Approved.

Chris Moore, Section 151 Officer provided an update on the latest financial position of the Swansea Bay City Region.

Resolved that:

1)             Joint Committee approves the financial monitoring update report.

For Information.

Ian Williams, Swansea Bay City Deal Portfolio Development Manager presented a “For Information” report to inform Joint Committee of the SBCD Quarterly Monitoring Report for both the SBCD Portfolio and its constituent programmes / projects.

Noted.

Ian Williams, Swansea Bay City Deal Portfolio Development Manager presented a “For Information” report to inform Joint Committee of the receipt of confirmation from Governments that the SBCD portfolio is not required to directly track and associate Gross Value Added (GVA) as part of its regular monitoring and reporting.

The Committee notes:

1)             The confirmation from Governments that the Portfolio is not required to monitor and attribute GVA to programme and project interventions;

2)             That SBCD PoMo will work with programmes and projects to develop alternative and appropriate SMART economic metrics for monitoring and evaluation.