Venue: Multi-Location Meeting - Gloucester Room, Guildhall / MS Teams. View directions
Contact: Scrutiny Officer 01792 636292
No. | Item |
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Disclosure of Personal and Prejudicial Interests Minutes: There were no disclosures of Personal and Prejudicial Interests. |
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Prohibition of Whipped Votes and Declaration of Party Whips Minutes: None. |
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To receive the minutes of the previous meeting(s) and agree as an accurate record. Minutes: Minutes of the previous meeting were agreed. |
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Public Questions Questions can be submitted in writing to
Scrutiny scrutiny@swansea.gov.uk up until noon on the working day prior to the meeting.
Written questions take precedence. Public may attend and ask questions in
person if time allows. Questions must relate to items on the open part of the
agenda and will be dealt with in a 10 minute period. Minutes: There were no public questions received. |
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Progress update on the Local Government Use of Data Action Plan PDF 242 KB Invited
to attend: Cllr Andrea Lewis - Cabinet Member for Service
Transformation Sarah Lackenby - Head of
Digital and Customer Services Richard Rowlands - Strategic Delivery & Performance Manager Steve King – Research and Information
GIS Team Leader Additional documents: Minutes: Cllr Andrea Lewis and Sarah Lackenby talked
through the following: ·
The
Local Government Use of Data Action Plan resulted from the All Wales study by
the Welsh Audit Office into how councils were making use of data. The original
report was published in December 2018. ·
Significant
progress has been made and all 11 specific recommendations are considered closed.
The new digital strategy 2023-28 was approved by Cabinet in April 2023, which
has a specific goal relating to data and this work will be part of the digital
transformation programme over the coming years. ·
Continuous
work on the 11 recommendations includes the promotion and use of the Local and
National Land and Property Gazetteer and the Information Asset Register. The
Swansea Account for customers has also been launched and significantly
developed. ·
Mandatory
training on data protection and cyber security is available online. Training
for Councillors would also be of benefit. ·
The
Council uses the Wales Accord on the Sharing of Personal Information (WASPI)
framework and protocols around sharing data with partners. ·
New
tools in Oracle Fusion will support the annual workforce planning process and
existing established systems will continue to work with services to review,
approve and improve data reporting standards. ·
Personal
data is protected under the Data Protection Act. The WASPI framework sets out
protocols for sharing data for specific purposes with agreement, or open data
that is anonymised and not sensitive which can be shared without agreement. |
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Welsh Language Standards Annual Report 2021/2022 PDF 134 KB Invited
to attend: Cllr Elliott King – Cabinet Member Culture
and Equalities Cllr Robert Smith – Cabinet Member for
Education and Learning Lisa DeBenedictis - Standards Officer Additional documents: Minutes: Cllr Elliot King,
Cllr Robert Smith and Lisa DeBenedictis attended. They reported the following: ·
There
are 163 Welsh language standards which local authorities are required to adhere
to. ·
Recent
developments include the implementation of Cwtsh- Ysgrifennu yn Cymraeg,
a virtual space for staff and fully embedding the Welsh language into
Integrated impact Assessments. ·
Six
Welsh language complaints were received during this reported year however two
relate to Welsh language requirements for car parking machines and one relates
to a street sign on an unadopted road which is not
within the Councils remit to provide. ·
The
number of complaints compare similarly with Neath Port Talbot Council. ·
There
has been a significant increase in Welsh language calls and work continues to
develop on the new complaints system. ·
Through
“More Than Just Words” the Council has extended its offer to social care and
housing staff to learn Welsh through work.
·
Of the
2,000,000 total page views on Staffnet in 2021-22
over 19,000 related to Welsh and the Welsh language. ·
20% of
translation was carried out by external providers during this period due to an
increase in workload. ·
Work
with the communications team has been carried out to highlight changes and
improvements to out of office messages. ·
Signage
mistakes can be picked up by the media but this is a small percentage of
signage produced. ·
The
percentage of Welsh skills within the Council has gone up from 6.8% in the
previous year to 10.2% ·
Recent
census information indicates that the number of Welsh speakers in Neath Port
Talbot and Swansea has decreased however there is still a critical mass of
Welsh speakers in Swansea. |
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Review of items covered in the Work Plan 2022-23 Minutes: The Panel considered
the Annual Review documents and the following was noted: ·
More
training may be required particularly around understanding the budget. ·
The Welsh Public Library Standards Annual
Performance Report helped to increase Panel knowledge on where library services
are struggling and where investment may be required, ·
The
Welsh Housing Quality Standards Annual Update may require more depth and is a
large piece of work. ·
Next year’s annual reports and data will be less
affected by the pandemic than 2021-22. ·
Regarding
the Planning Annual Performance Report, the Panel would be interested in
efficiencies, operations and public perception as well as performance
statistics. ·
Oracle Fusion was raised for consideration
however this has already been brought to the Scrutiny Programme Committee. ·
In addition there was a request for signposting
of information to Councillors on using MI Permit now that this will be used for
car passes. |
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Additional documents: |
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Letter to Cabinet Member - Service Transformation PDF 327 KB |
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Letter to Cabinet Member - Equalities and Culture / Education and Training PDF 342 KB |
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Response from Cabinet Member - Equalities and Culture / Education and Training PDF 151 KB |