Agenda and minutes

An apology was received from Councillor C Richards. The Leader wished Councillor C Richards a speedy recovery.

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:-

Councillor R Francis – Davies – personal – Minute No 157 – Swansea City Centre Strategic Framework Review – Director of B.I.D. Ltd.

Councillor C E Lloyd – personal – Minute No 153 – Scrutiny Inquiry into Social Care at Home – Grandmother receives Social Care at Home – has dispensation from Standards Committee.

Councillor R C Stewart – personal – Minute No 157 – Swansea City Centre Strategic Framework Review – shortly to be member of B.I.D. Ltd.

Councillor M Thomas – personal – Minute No 153 – Scrutiny Inquiry into Social Care at Home – mother receives Social Care at Home and  personal – Minute No 159 – Western Bay Shared Lives Regional Adult Placement – wife works for the authority in Adult Social Services – has dispensation from Standards Committee.

To approve and sign as a correct record the Minutes of the meeting of Cabinet held on 16 December 2014.

RESOLVED that the Minutes of the meeting of Cabinet held on 16 December 2014 be approved as a correct record.

None.

Questions were asked in relation to Minute No 157 – Swansea City Centre Strategic Framework Review by Mr T Beddow and Mr G Gibson. The Leader and Cabinet Member for Enterprise, Development and Regeneration responded accordingly.

Councillor P M Meara asked questions in relation to Minute No 157 – Swansea City Centre Strategic Framework Review. The Leader and the relevant Cabinet Members responded accordingly.

Councillor U C Clay, Convener of the Social Care at Home Scrutiny Inquiry Panel presented the findings, conclusions and recommendations resulting from the Panel’s Inquiry into Social Care at Home. The Cabinet Member of Services for Adults and Vulnerable People suggested that the independent service include care and that as the Model is being amended there would be an ongoing focus on implementation and evaluation. 

CABINET DECISION

The relevant Cabinet Member prepare a written response within three months on the Scrutiny recommendation.

Policy Framework

Council Constitution

Reason for Decision

To consider and action the recommendations made by the Scrutiny Inquiry Panel.

Consultation

Legal, Finance

The Cabinet Member for Finance and Strategy together with the Cabinet Member for Transformation and Performance presented a report which sought agreement of the Corporate Plan Delivering for Swansea for 2015 – 17.

CABINET DECISION

The Corporate Plan Delivering for Swansea for 2015 – 17 be agreed and recommended to Council for approval.

Policy Framework

Sustainable Swansea – Fit for the Future

Reason for Decision

To agree the Corporate Plan 2015 – 17 and comply with statutory guidance Part 1 Local Government ( Wales) Measure 2009.

Consultation

Legal, Finance and  Access to Services 

The Cabinet Member for Finance and Strategy submitted a report which sought authority to submit a planning application for residential development for land at Pentyla Playing Fields, Cockett.

P Arran informed Cabinet that whilst Paragraph 1.1 of the report stated that all Ward Councillors had been consulted, Councillor Peter May had not been consulted because the consultation took place prior to him being elected. He said that Councillor P May had submitted a statement and read it out. It had been agreed that the statement would be included in the minutes.

It was stated that Councillor P May had questioned why an application had been put forward after a previous application by the Council – 2006/2462 had failed at Committee after 3 years deliberation. He had commented why a fresh application was being considered when the question had already been answered. Councillor May also stated that this had previously caused residents 3 years of worry and he had  questioned the prospect of success of a fresh application. He had also sought the views of Pentyla Road residents and twelve had given written responses objecting to a renewed application.

The Leader and the Cabinet Member for Education addressed the issues put forward by Councillor P May

CABINET DECISION

That approval for the submission of a planning application for residential development of the site at Pentyla Playing Fields be approved.

Policy Framework

Council Constitution

Reason for Decision

The Council Constitution requires Cabinet approval to submit a planning application.

Consultation

Legal, Finance, Planning and Access to Services

The Cabinet Member for Finance and Strategy submitted a report which sought approval to submit a planning application to facilitate a change of use of the former petrol station on Oystermouth Road to provide additional car parking within the Civic Centre to support the relocation of the Joint Health/ Social Services Community Hub.

CABINET DECISION

That the submission of a planning application for a change of use of the former petrol station to provide the maximum number of car parking spaces be approved.

Policy Framework

Council Constitution

Reason for Decision

The Council Constitution requires Cabinet approval to submit a planning application.

Consultation

Legal, Finance and Access to Services

The Cabinet Member for Enterprise, Development and Regeneration submitted a report which outlined the response to the report of the Inward Investment Scrutiny Inquiry Panel “ How can we increase inward investment to Swansea and Regionally to South West Wales”and detailed  recommendations and presented an action plan for agreement.

CABINET DECISION

That the response as outlined in the report and related action plan be agreed.

Policy Framework

None

Reason for Decision

To comply with the requirements of the Council Constitution

Consultation

Legal, Finance and Access to Services

The Cabinet Member for Enterprise, Development and Regeneration presented a report which sought Cabinet agreement to undertake consultation on the draft Swansea City Centre Strategic Framework ( SCCSF) Review, to market the St Davids and Civic Centre sites and to undertake a series of implementation actions to  support the delivery of the SCCSF Review.

CABINET DECISION

That Cabinet:

Policy Framework

Swansea City Centre Strategic Framework

Reason for Decision

To allow City Centre regeneration to be progressed.

Consultation

Legal, Finance, Access to Services and  Corporate Property

The Cabinet Member for Environment and Transportation presented a report which sought Cabinet approval for the formal termination of the legal agreement between the Local Authorities in the SWWITCH Consortium.

CABINET DECISION

That the Director of Place be given delegated authority to agree the terms of the Deed of Termination to dissolve the SWWITCH Consortium.

Policy Framework

Transport ( Wales) Act 2006. This Plan will be a new policy, replacing the Regional Transport Plan 2010 – 2015.

Reason for Decision

The Welsh Government has instructed that Local Authorities are to dissolve Consortia working arrangements

Consultation

None

The Cabinet Member for Adults and Vulnerable People  presented a report regarding the aligning of timescales with Neath and Port Talbot and Bridgend County Borough Council, in order for the tender to progress. The report informed Cabinet of the proposals for the commissioning arrangements of the Shared Lives Schemes and sought approval for Bridgend County Borough Council to invite tenders and approval for the City and County of Swansea to enter into an ‘inter – authority agreement’.

CABINET DECISION

That:

(1)      the proposal to combine the three existing Shared Lives schemes   into a collaborative scheme on behalf of the Western Bay authorities     and for Bridgend County Borough Council to undertake a procurement           exercise to identify a partner to manage the scheme

(2)      agreed for Bridgend County Borough Council to invite tenders and act       as lead authority for the procurement and contracting arrangements on           behalf of the Western Bay authorities.

(3)      authorised the Council to enter into a collaborative agreement on terms

           to be agreed by the Section 151 Officer and Bridgend County Borough     Council and Neath Port Talbot County Borough Council, which will set   out the finance and governance arrangements for the collaborative Shared Lives Service.

(4)      delegated authority be granted for the Principal Officer, Learning     Disability and Mental Health Services (or, as his deputy, the    Contracting Officer for Learning Disability and Mental Health           Services)      to represent the Council on a Shared Lives Project Board, which, once           established, will manage the day to day aspects of the service        including the monitoring arrangements and financial governance. The    appointed officer for the Council will identify if there are any     fundamental changes or impact to the agreed contracting     arrangements, these will be reported back to Cabinet for approval.

(5)      it be noted that an update report seeking Cabinet approval to enter into     a contract with the successful tenderer would  be submitted once the

          outcome of the procurement process is known.

Policy Framework

Sustainable Social Services for Wales: A Framework for Action

Reason for Decision

To seek approval for Bridgend County Borough Council to invite tenders on behalf of the three authorities, with an independent provider to manage the scheme as a collaborative contract.

Consultation

Legal, Finance and Access to Services

Cabinet were requested to exclude the public from the meeting during consideration of the item of business identified in the recommendations to the report on the grounds that they involve the likely disclosure of exempt information as set out in the exclusion paragraph of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 relevant to the items of business set out in the report.

Cabinet considered the Public Interest Test in deciding whether to exclude the public from the meeting for the item of business where the Public Interest Test was relevant as set out in the report.

RESOLVED that the public be excluded for the following item of business.

CLOSED SESSION

The Cabinet Members for Education and Environment and Transportation presented a Joint Report regarding the Contract Award Tender for the Provision of Home to School Transport Services.

CABINET DECISION

The recommendations as detailed in the report be accepted.

Policy Framework

Policy on the Provision of Home to School Transport; Contract Procedure Rules

Reason for Decision

To comply with Contract Procedure Rules and to allow contracts to be arranged with contractors and for schools and parents to be notified.

Consultation

Legal, Procurement, and Finance and Access to Services

The meeting ended at 6.17p.m.

Published 22 January 2015