Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:

1)             Councillor R V Smith declared a Personal & Prejudicial Interest in Minute 99 “Local Authority Governor Appointments” and stated that he had dispensation from the Standards Committee to stay, speak but not vote on matters relating to the Appointment of Local Authority Governors.

2)             Councillor Cyril Anderson declared a Personal & Prejudicial Interest in Minute 99 “Local Authority Governor Appointments” and withdrew from the meeting prior to its consideration.

3)             Huw Evans, Head of Democratic Services declared a Personal & Prejudicial Interest in Minute 99 “Local Authority Governor Appointments” and withdrew from the meeting prior to its consideration.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Resolved that the Minutes of the meeting(s) listed below be approved and signed as a correct record:

1)             Cabinet held on 21 December 2023.

The Leader of Council made no announcements.

Questions can be submitted in writing to Democratic Services democracy@swansea.gov.uk up until noon on the working day prior to the meeting. Written questions take precedence.  Public may attend and ask questions in person if time allows. Questions must relate to items on the open part of the agenda and will be dealt within a 10 minute period.

No questions were asked.

No questions were asked.

The Chair of the Corporate Services & Financial Resilience Service Transformation Committee submitted a report that sought approval and adoption of the Customer Charter & Service Standards Framework.

Resolved that:

1)             The Customer Charter & Service Standards Framework set out in Appendix A of the report be approved and adopted from 1 April 2024.

2)             Authority be delegated to Directors and the relevant Cabinet Member, to make any minor changes to the Standards as appropriate and always in consultation with the Cabinet Member for Corporate Services & Performance (Joint Deputy Leader of the Council) and the Cabinet Member for Service Transformation (Joint Deputy Leader of the Council).

The Chair of the Corporate Services & Financial Resilience Service Transformation Committee submitted a report that sought adoption of the Co-production Policy.

Resolved that:

1)             The Co-production Policy be adopted.

The Cabinet Member for Culture, Human Rights & Equalities submitted a report that sought to publish the Council’s Annual Equality Review for 2022/23 in line with the Public Sector Equality Duty and reporting regulations for Wales.

Resolved that:

1)             The report content be approved for publication.

The Local Authority Governors Appointment Group submitted a report, which sought approval of the nominations submitted to fill Local Authority (LA) Governor vacancies on School Governing Bodies.

Resolved that:

1)             The following nominations recommended by the Director of Education in conjunction with the Cabinet Member for Education & Learning be approved:

The Cabinet Member for Education & Learning submitted a report that made recommendations for a revised model of delivery for the Maes Derw Pupil Referral Unit (PRU) following a period of consultation. The report also sought delegated powers to make the required changes following consultation.

Resolved that:

1)             The proposed new model which has been developed, following a period of consultation with the Management Committee of Maes Derw Pupil Referral Unit and other relevant stakeholders, be agreed as the future delivery model for EOTAS services.

2)             Authority be delegated to the Head of Vulnerable Learners Service in conjunction with the Cabinet Member for Education and Learning to make the proposed operational changes and carry out any further staffing consultations required and to review and refine the model on an ongoing basis as part of usual business.

The Cabinet Member for Education & Learning submitted a report that outlined the result of consultation and sought approval for publication of a statutory notice to amalgamate Ysgol Pen-y-Bryn and Ysgol Crug Glas into one Special School in September 2025 and relocate to a new purpose-built school whilst increasing capacity from April 2028.

Resolved that:

1)             A statutory notice be published on the proposal to amalgamate Ysgol Pen-y-Bryn and Ysgol Crug Glas into one Special school in September 2025 on existing sites and relocate to a new purpose-built school whilst increasing capacity from April 2028 be approved.

2)             Any objections received during the statutory notice period be considered by Cabinet and the outcome of the proposal be determined at the Cabinet meeting on 18 April 2024.

The Cabinet Member for Service Transformation submitted a report that provided details regarding a new proposed Damp and Mould Policy for Council properties. It is a Welsh Government requirement that all social housing providers have such a policy. The policy outlines how the Authority prevents the occurrence of damp and mould, how it responds to reported cases and the timeframes for inspecting and treating it.

Resolved that:

1)             The Damp & Mould Policy be approved.

The Cabinet Member for Economy, Finance & Strategy, the Cabinet Member for Service Transformation, and the Cabinet Member for Environment & Infrastructure jointly submitted a report that sought approval of the City Deal initiative to sign agreements enabling Smart City Infrastructure on lamp posts and other street furniture.

Resolved that:

1)             The signing of agreements to enable Smart City infrastructure on lamp posts and other street furniture be approved.

2)             Authority be delegated to the relevant Director & Cabinet Member to progress further roll-out of the infrastructure following the initial phase.