Agenda, decisions and draft minutes

Venue: Multi-Location Meeting - Lilian Hopkin Room, Guildhall / MS Teams. View directions

Contact: Democratic Services - (01792) 636923

Media

Items
No.	Item
6.	Disclosures of Personal and Prejudicial Interests. View the background to item 6. View the decision for item 6. www.swansea.gov.uk/disclosuresofinterests Decision: None. Minutes: In accordance with the Code of Conduct adopted by the City & County of Swansea, no interests were declared.
7.	Minutes. PDF 123 KB To approve & sign the Minutes of the previous meeting(s) as a correct record. Decision: Approved. Minutes: Resolved that the Minutes of the Democratic Services Committee held on 29 July 2024 be approved and signed as a correct record subject to apologies from Councillor M Jones being recorded.
8.	Councillor's Guide - Handling Online Harassment, Abuse & Intimidation. PDF 163 KB Decision: Approved. Minutes: The Head of Democratic Services presented a report to consult on the content of the Councillor’s Guide – Handling Online Harassment, Abuse & Intimidation. Resolved that: 1) The Councillor’s Guide be recommended to Council for adoption in order for the training module to be rolled out to all Councillors.
9.	Personal Safety for Councillors PDF 221 KB Decision: Noted. Minutes: The Head of Democratic Services presented a report to provide guidance to Councillors on issues of Personal Safety and Lone Working. Resolved that: 1) The Guidance be noted and reported to Council.
10.	Councillors ICT Allowances Policy - May 2022 & Beyond. PDF 223 KB Decision: Approved. Minutes: The Head of Democratic Services presented a report to propose that the Councillors ICT Allowances Policy – May 2022 & Beyond be amended slightly to enable greater flexibility on how the ICT Allowance may be spent on smart technology. Resolved that: 1) Paragraph 6.1 of the Councillors ICT Allowances Policy - May 2022 & Beyond be redrafted as follows: “6.1 The Councillors / Co-opted Members’ ICT Allowance allows Councillors / Co-opted Members to purchase their own ICT equipment such as desktop or laptop PC, Tablet Computer, Printer and Software, ICT Peripherals such as storage, backup facilities, printer paper and ink, ICT Support and smart technology and related subscriptions for safety and wellbeing purposes.” 2) The amendment be recommended to Council for adoption.
11.	Councillors Annual Report. PDF 150 KB Additional documents: 07 - (2 of 3) App A - Annual Reports - Statutory Guidance , item 11. PDF 59 KB 07 - (3 of 3) App B - Cllrs Annual Report , item 11. PDF 83 KB Decision: Noted. Minutes: The Head of Democratic Services presented a report to inform Councillors of their right to produce a Councillor’s Annual Report. Resolved that: 1) The report be noted and circulated to all Councillors.