Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct adopted by the City & County of Swansea, the following interest(s) were declared:

1)              Chris Moore, Ray Selby, Wendy Walters, Steve Wilks & Emma Woollett declared a Personal Interest in the Minute 103 “Pentre Awel (Presentation) & Minute 105 “Pentre Awel Business Case – with Economic Strategy Board Feedback”.

To approve & sign the Minutes of the previous meeting(s) as a correct

record.

Resolved that the Minutes of the Swansea Bay City Region Joint Committee held on 10 September 2020 be signed and approved as a correct record.

1.              Tidal Energy in Swansea Bay

The Chair expressed his disappointment that the Swansea Bay Tidal Lagoon had not proceeded; however, following significant work with the Welsh Government and UK Government, he hoped that a positive announcement would be made in relation to Tidal Energy in Swansea Bay in due course.

2)        Swansea Digital Waterfront

The Chair stated that the Swansea Digital Waterfront project was progressing well and that it had been named “Copr Bay”. The “Topping Out” ceremony was scheduled for later that day.

Questions must be submitted in writing, no later than noon on the working day prior to the meeting.  Questions must relate to items on the agenda. Questions will be dealt with in a 10 minute period.

There were no public questions.

The Swansea Bay City Region Section 151 Officer (Chris Moore) submitted a report which informed of the findings and actions of an internal audit review into the Swansea Bay City Deal Programme.

Resolved that the findings and actions of the internal audit review into the Swansea Bay City Deal Programme be noted.

The Head of Democratic Services, Swansea Council (Huw Evans) submitted a report which highlighted 15 April 2021 as the final scheduled date for the Swansea Bay City Region Joint Committee. The report sought to extend the scheduled meetings until 7 April 2022.

Resolved that:

1)              The previously agreed Joint Committee dates be noted:

2)              The future dates as outlined below be approved:

The Swansea Bay City Region Business Engagement Manager (Peter Austin) submitted a report which sought consideration of the final draft of the Procurement Principles for Swansea Bay City Region procurement.

Resolved that the Procurement Principles for Swansea Bay City Region Project Procurement be approved.

The Swansea Bay City Region Senior Portfolio Support Officer (Amanda Burns) submitted a report which sought to set an agreed Risk Management Strategy and Risk Register for the Swansea Bay City Region Portfolio.

Resolved that:

1)              The Risk Management Strategy and agreed approach to be overseen by Programme Board as set out in Appendix A of the report be approved.

2)              The updated Portfolio Risk Register and Covid-19 Impact Assessment as set out in Appendices B & C of the report be noted.

The Swansea Bay City Region Portfolio Development Manager (Ian Williams) submitted a report which sought to agree the Action Plan is response to the Accounting Officer Review AOR) and Gateway 0 Review recommendations.

Resolved that:

1)              The Portfolio Action Plan as outlined in Appendix A of the report be approved as the response to the AOR and Gateway 0 Review recommendations as set out in Appendices B & C of the report.

2)              The Portfolio Action Plan as outlined in Appendix A of the report be approved as a template for the future reporting of the forward work programme of the PoMO.

The Swansea Bay City Region Programme Director (Jonathan Burnes) submitted a report which outlined the Quarterly Monitoring Report for both the Swansea Bay City Region Portfolio and its constituent projects.

Resolved that:

1)              The Quarterly Monitoring Report for both the Swansea Bay City Region Portfolio and its constituent projects be noted.

Sharon Burford (Carmarthenshire Council) gave a presentation on the Pentre Awel project.

Resolved that:

1)              The presentation be noted.

The Committee was requested to exclude the public from the meeting during the consideration of the item(s) of business identified in the recommendation to the report on the grounds that it involved the likely disclosure of exempt information as set out in the exemption paragraph of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, relevant to the item(s) of business set out in the report.

The Committee considered the Public Interest Test in deciding whether to exclude the public from the meeting for the item(s) of business where the Public Interest Test was relevant as set out in the report.

Resolved that the public be excluded for the following items of business.

(Closed Session)

The Project Manager (Sharon Burford) submitted a report which sought consideration of the Pentre Awel Project Business Plan and approval for the formal submission of the five-case model business case to the UK Government and Welsh Government for approval, subject to approval by Carmarthenshire County Council.

Resolved that:

1)              The formal submission of the Pentre Awel five case business case model to the UK Government and Welsh Government be approved.

2)              The SRO be delegated authority to make any amendments to the business case as necessary to obtain their approval.

3)              The position statement provided within the report be noted.