Agenda and minutes

Resolved that Councillor Rob Stewart be elected Chair of the Swansea Bay City Region Joint Committee.

In the absence of Councillor Rob Stewart, a vote was taken to elect a Chair Pro Tem.

Resolved that Councillor Darren Price be elected Chair Pro Tem for this meeting only.

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct, no interests were declared.

To approve & sign the Minutes of the previous meeting(s) as a correct

record.

Resolved that the Minutes of the Swansea Bay City Region Joint Committee held on 28 July 2022 be approved and signed as a correct record.

The Chair made no announcements.

Questions can be submitted in writing to Democratic Services democracy@swansea.gov.uk up until noon on the working day prior to the meeting. Written questions take precedence. Public may attend and ask questions in person if time allows. Questions must relate to items on the open part of the agenda and will be dealt within a 10 minute period.

There were no public questions.

Matthew Holder (Swansea Bay City Region – Head of Internal Audit) submitted a report seeking approval of the Internal Audit Terms of Reference 2022-2023.

Resolved that the Internal Audit Terms of Reference 2022-2023 as outlined in the report be approved.

Matthew Holder (Swansea Bay City Region – Head of Internal Audit) submitted a report seeking approval of the draft Internal Audit Charter for the Swansea Bay City Deal.

Resolved that the draft Internal Audit Charter be approved.

Oonagh Gavigan (HAPS Project Manager) submitted an information report outlining project progress.

Chris Moore (Swansea Bay City Region – Section 151 Officer) submitted a report that provided an update on the latest financial position of the Swansea Bay City Region.

Resolved that the financial monitoring update report be approved.

Amanda Halfhide (Swansea Bay City Region) submitted a report outlining the Quarterly Monitoring Report for both the Swansea Bay City Deal Portfolio and its constituent programmes / projects.

Resolved that the Quarterly Monitoring Report for both the Swansea Bay City Deal Portfolio and its constituent programmes / projects be noted.

Ian Williams (Swansea Bay City Region) submitted a report that sought approval for the Swansea Bay City Deal Business Case Development process for the updating and development of the headline business cases.

Resolved that the Swansea Bay City Deal Business Case Development & Update process as attached to the report be approved.

Ian Williams (Swansea Bay City Region) submitted a report that sought approval for the Swansea Bay City Deal Business Assurance Framework detailing the assurance arrangements for the Portfolio and its constituent programmes and projects.

Resolved that the Swansea Bay City Deal Business Assurance Framework as outlined in the report and associated Terms of reference be approved.

Ian Williams (Swansea Bay City Region) submitted a report that outlined the outcome of the Portfolio Gateway Review and sought to agree the Action Plan in response to the review recommendations.

Resolved that the outcome of the Portfolio Gateway Review be noted and the Action Plan as attached at Appendix A of the report be approved as the response to the review recommendations.

Amanda Burns (Swansea Bay City Region) submitted a report that outlined the Forward Work Plan.

Resolved that the Forward Work Plan be agreed.