Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct, no interests were declared.

To approve & sign the Minutes of the previous meeting(s) as a correct

record.

Resolved that the Minutes of the Swansea Bay City Region Joint Committee held on 10 March 2022 be approved and signed as a correct record.

The Chair welcomed Councillor Darren Price (Leader of Carmarthenshire Council) and Councillor Steve Hunt (Leader of Neath Port Talbot Council) to their first Swansea Bay City Region Joint Committee.

Questions must be submitted in writing to Democratic Services democracy@swansea.gov.uk no later than noon on the working day prior to the meeting. Questions must relate to items on the agenda. Questions will be dealt with in a 10 minute period.

There were no public questions.

Gareth Jones (Swansea Bay City Region Programme Office) submitted an information report outlining the progress made and status of the Swansea Bay City Deal Digital Infrastructure Programme.

Jon Burnes (Swansea Bay City Region Portfolio Director) submitted a report that provided an update of the Swansea Bay City Deal (SBCD) Quarterly Monitoring Report for the SBCD Portfolio and its constituent programmes / projects.

He specifically provided updates and progress relating to:

·                 SBCD Highlight Report.

Ø    Business Engagement.

Ø    Communications & Marketing.

Ø    Pembroke Dock Marine.

Ø    Digital Infrastructure.

Ø    Pentre Awel.

Ø    Swansea City & Waterfront Digital District.

Ø    Homes as Power Stations.

Ø    Supporting Innovation & Low Carbon Growth.

Ø    Yr Egin.

Ø    SBCD Campuses.

Ø    Skills & Talent.

·                 Dashboard Quarterly Monitoring.

·                 SBCD Quarterly Monitoring Report (Portfolio & Programmes / Project).

·                 Integrated Assurance & Approval Plan.

·                 Portfolio Risk Register.

·                 Covid 19 Impact Assessment.

·                 Portfolio Gateway 0 Review Action Plan.

·                 Procurement Pipeline.

·                 Portfolio Issues Log.

·                 Benefits Realisation.

·                 Construction Impact Summary.

Resolved that the Quarterly Monitoring Report for the SBCD Portfolio and its constituent programmes / projects be noted.

Richard Arnold (Swansea Bay City Region Programme Office) submitted a report that provided an update of the latest financial position of the Swansea Bay City Region.

Resolved that the Financial Monitoring update report be reviewed and approved.

Richard Arnold (Swansea Bay City Region Programme Office) submitted a report that provided an update a revised budget in respect of the administration and support functions for the Swansea Bay City Deal portfolio.

Resolved that the Revised Budget in respect of the administration required to support and deliver the Swansea Bay City Deal be considered and approved.

Matthew Holder (Swansea Bay City Region Internal Audit) submitted a report that sought approval for the findings and actions of an Internal Audit review into the Swansea Bay City Deal Portfolio.

Resolved that the findings and actions of an Internal Audit review into the Swansea Bay City Deal Portfolio be approved.

Jason Blewitt & Non Jenkins (Audit Wales) submitted a report that informed of the plan and scope in respect of the external audit of the Swansea Bay City Deal Statement of Accounts.

Resolved that the proposed plan and scope of the external audit as outlined in Appendix A of the report be reviewed and agreed and that it be undertaken by Audit Wales of the Swansea Bay City Deal Joint Committee Statement of Accounts.

Heidi Harries (Swansea Bay City Region Programme Office) submitted an information report outlining the post event report covering the City Deal Showcase Event held on 3 March 2022 as outlined in Annex A of the report.

Phil Ryder (Swansea Bay City Region Programme Office) submitted a report that sought approval on the future provision of documentation to the Joint Committee and Joint Scrutiny Committee.

Resolved that the proposal set out at Section 2 of the report and the documentation to be provided to the Governance Boards be approved.