Venue: Committee Room 5, Guildhall, Swansea. View directions
Contact: Scrutiny 637732
Items
No. |
Item |
1. |
Disclosure of Personal and Prejudicial Interests.
Minutes:
|
2. |
Election of Panel Convener
·
Bethan Hopkins – Scrutiny Officer
Minutes:
·
Cllr Chris Holley was elected as the Panel
Convener for the coming year 2019/20
|
3. |
Prohibition of Whipped Votes and Declaration of Party Whips
|
4. |
Minutes PDF 182 KB
To approve & sign the Notes of the previous meeting(s)
as a correct record.
Additional documents:
Minutes:
|
5. |
Public Questions
Minutes:
|
6. |
Terms of Reference PDF 69 KB
Minutes:
|
7. |
Wales Audit Office Report, Local Government Use of Data - Response and Action Plan PDF 148 KB
·
Clive Lloyd – Cabinet Member for Business
Transformation and Performance
·
Sarah Caulkin – Chief Transformation Officer
·
Kim Collis - Data Protection Officer
Additional documents:
Minutes:
- Ensuring compliance with GDPR can be
difficult but the team are doing a great job
- Sharing data between departments has
been a challenge
- Legal opinions can differ on guidance
even between councils but there is still work to do
- Data is not shared between departments
unless people give express permission – this is being worked on by
departments
- ‘Data’ is used to mean both numbers and
information
- Corporate approach – looking at people
having an account they can update
- Customers can contact Council to find
out what their information is used for
- Reports are picking up social media
comments to ensure the Council are focusing on issues which people are
concerned about
- Technology is advancing and anonymised
data can be used to develop apps to help planning and budget use
- Council has a good relationship with the
Information Commissioners Office when seeking advice and guidance.
Significant amount training has been delivered
- Training and development is ongoing,
lessons are always being learned
- Evidence based decisions are part of the
long term plans and could provide cross cutting reports in the future
- The Action Plan in response to the WAO
report will come to the Panel in the next quarter
- Using information effectively should
help to breakdown silos between departments
- Queries around housing and highways
sharing information effectively
- Query about definitions and how Social
Services manage their information
- Query about public use the Council
website and how consultation is done via the website
- Query about how social media stats are
monitored
- WAO may have expected to see a specific
separate data strategy online however for Swansea it is within other
strategies
- Looking at creating one overarching
corporate strategy. The Council already has a documented Information
Governance Framework.
|
8. |
End of Year Review PDF 154 KB
Minutes:
- Panel happy with the mix of
work this year
- Want to repeat many of the
same items next year (Annual Reports)
- Standing items such as
Performance and Budget to stay
- Want an item looking at
Planning processes (not including the Committee or applications
themselves)
- Will also be receiving a
range of WAO reports which are working well
|
9. |
Work Plan 2019-20 PDF 54 KB
Minutes:
·
The Panel would like an item looking at the
planning function in general – not to include applications or the committee
|
|
Letter to Cabinet Member PDF 321 KB
|
|
Cabinet Member Response PDF 282 KB
|