Venue: Committee Room 5, Guildhall, Swansea. View directions
Contact: Scrutiny 637732
Items
No. |
Item |
1. |
Disclosure of Personal and Prejudicial Interests.
Minutes:
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2. |
Prohibition of Whipped Votes and Declaration of Party Whips
Minutes:
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3. |
Minutes. PDF 111 KB
To approve & sign the Notes of the previous meeting(s)
as a correct record.
Additional documents:
Minutes:
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4. |
Public Questions
Minutes:
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5. |
Annual Performance Monitoring Report 2018/19 PDF 208 KB
- Richard Rowlands – Corporate Performance
Manager
- Cllr Clive Lloyd – Cabinet Member for
Business Transformation and Performance
Additional documents:
Minutes:
Safeguarding
- The Panel
had questions over some of the measures within ‘Safeguarding’ and will
refer these to the relevant panels for exploration (AS8, Measure 18, AS13)
- Panel said
the length of time it takes for information to come to the Panel is
unacceptable but it is linked to the reporting cycle of the Council
- Impressive
that the current performance is maintained given the budget cuts
- CFS18 – 6%
increase in LAC compared to 17/18 but trend decreasing
- Safe 8b -
Pleased that elected members have been undertaking safeguarding training
Education and Skills
- Majority of
targets met or within 5% of meeting targets
- EDCP18D –
12% increase in number of NEETS compared to 17/18. The year 11 cohort
showed that 3.9% of the cohort had very high vulnerability assessment
profile – need the percentage expressed within all of Year 11 for
perspective, not just the NEETS
- EDCP18D –
Refers to ‘known’ NEETS. Panel query about ‘unknown’ NEETS
- BBMA4 –
Questions over why the target of new apprenticeships and trainee starts is
so high with a budget under pressure
- EDCP27/39 –
Both missed target
- EDU016a/b –
Both slightly missed targets due to illness
- EDCP40/41 –
Free school meals impacted by absence
Economy and Infrastructure
- 86% of PIs
met target with 57% improving
- EEF002 –
Target met but it is 53% lower than 17/18
- ESD1 –
Lowest since records but delays in major schemes
- WMT009B –
Target met but down due to changes in wood collection and a dry summer
reducing garden waste
Tackling Poverty
- 62% of
targets met but 67% showed a decline in performance
- Most met
PIs
- HBCT01a/1b/2a/2b
– most declining due to staff reduction and Universal Credit roll out.
Reducing staff has directly caused a problem, losing experience and
resource
- POV10/11 –
New PIs not running at full capacity but should improve
Transformation and Future Council
- CHR002 –
Not getting to bottom of issue. Ongoing issues with staff sickness,
reductions in budget reduce staff increasing pressure on remaining teams
- FINA6 –
Ongoing struggle to balance the budget
- Will invite
the Deputy Chief Executive to discuss some issues
National Indicators
- 61% met
targets and 52% improved compared with 17/18
- PAM20/21/22
– All missed targets due to budget pressures
- PAM029 –
Missed due to complex needs of children
- The
departments set their own targets but the Strategic Delivery Unit review
and challenge these prior to review and challenge / approval at CMT
- Changing
(national) indicators year on year (by Welsh Government / WLGA) doesn’t
allow for compilation of data and trend analysis
- Will be
asking for some Heads of Service to come to future meetings
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6. |
Revenue and Capital Budget Monitoring 1st Quarter 2019/20 PDF 204 KB
·
Ben Smith – Head of Financial Services and
Service Centre
Additional documents:
Minutes:
- Recommendations approved by Cabinet for
Directors to bring proposals to rebalance budget and not spend wherever
possible
- Majority of budget proposals on track
but still financially adrift overall
- Budget propped up with emergency one off
Welsh Government grants
- No officer is allowed to overspend
- Base budget cannot afford new pressures
- Base budget £3.45m for contingency but
doubled it this year one off using reserves – this process cannot continue
- Legally the budget is balanced for the
year but dependant on draws from reserves and use of contingency etc
- Future years will be much harder
- Underspent on capital
- Only balanced by contingency and reserve
draw downs
- Pace and scale of savings is still a
challenge
- Query over why electricity bill is
reported so high
- Still prudent to have a Capital
Equalisation Reserve – will all be needed in the future to fund planned
capital expenditure and in line with the Well-being of Future Generations
Act 2015
|
7. |
Revenue Financial Outturn 2018/19 PDF 188 KB
- Ben Smith – Head of Financial Services
and Service Centre
Additional documents:
Minutes:
·
Still
prudent to have a Capital Equalisation Reserve – will all be needed in the
future and in line with the Well-being of Future Generations Act 2015
·
The
Capitalisation Equalisation Reserve lowers the risks of affording the future
capital programme
·
Revenue
headroom needs to be made for financing the capital programme borrowing
·
Environment
continues to come off badly even with new environmental objectives and legal
obligations
|
8. |
Revenue Outturn 2018/19 - Housing Revenue Account (HRA) PDF 106 KB
- Ben Smith – Head of Financial Services
and Service Centre
Minutes:
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9. |
Capital Outturn and Financing 2018/19 PDF 142 KB
·
Ben Smith – Head of Financial Services and
Service Centre
Minutes:
·
Want some clarification over p127 C1/C2/C3. What
do these relate to? Will ask in letter
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10. |
Work Plan 2019/20 PDF 273 KB
Minutes:
·
Archives and Charges at next meeting
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Letter to Cabinet Member - Business Transformation & Performance PDF 329 KB
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Letter to Cabinet Member - Economy & Strategy PDF 388 KB
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Cabinet Member Response - Business Transformation & Performance PDF 388 KB
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Response from Cabinet Member - Economy & Strategy PDF 305 KB
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Response from Cabinet Member - Economy & Strategy (2) PDF 309 KB
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