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Website URL : http://www.swansea.gov.uk/index.cfm?articleid=619
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Agenda and minutes

Venue: Committee Room 3, Civic Centre, Swansea. View directions

Contact: Democratic Services - 01792 636923 

Items
No. Item

1.

Election of Chair for the 2015-2016 Municipal Year.

Minutes:

RESOLVED that Ian Guy be elected Chair for the 2015-2016 Municipal Year.

2.

Election of Vice-Chair for the 2015-2016 Municipal Year.

Minutes:

RESOLVED that Councillor Alan Lockyer be elected Vice-Chair for the 2015-2016 Municipal Year.

 

3.

Apologies for Absence.

Minutes:

No apologies for absence were received.

4.

Disclosures of Personal and Prejudicial Interests. pdf icon PDF 30 KB

Minutes:

The Senior Lawyer provided advice.

 

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:

 

John Andrew – Personal – Minute No(s) 5, 6 and 7 – Member of LGPS.

 

Ian Guy – Personal – Minute No(s). 5, 6 and 7 – Member of LGPS.

 

Councillor Alan Lockyer – Personal - Minute No(s). 5, 6 and 7 – Neath Port Talbot County Borough Council former employee; Wife is a Community Councillor on Neath Town Council; Bond Member on Celtic Community Leisure; both myself and my wife are members of the Pension Fund.

 

Andrea Thomas – Personal – Minute No(s). 5, 6 and 7 – Member of LGPS.

 

5.

Adoption of Terms of Reference. pdf icon PDF 110 KB

Minutes:

The Chief Treasury & Technical Officer presented the Terms of Reference in respect of the City and County of Swansea Pension Fund Local Pension Board. 

 

He detailed the background, governance arrangements, the Pension Act 2013 – Local Pension Boards, Local Pension Board Requirements and the City and County of Swansea Pension Fund – Local Pension Board Proposals.

 

Members’ asked questions of the Officers who responded accordingly. 

 

AGREED that the Terms of Reference for the City and County of Swansea Local Pension board be adopted.

6.

Conflicts of Interest Policy. pdf icon PDF 301 KB

Minutes:

The Chief Treasury & Technical Officer presented the Conflicts of Interest Policy for the Local Pension Board.

 

AGREED that the Conflicts of Interest Policy for the City and County of Swansea Local Pension Board be approved.

7.

Training Policy. pdf icon PDF 307 KB

Minutes:

The Chief Treasury & Technical Officer presented the a report which sought approval of the Training Policy for the Local Pension Board.

 

He referred to a three day training event ‘Local Government Employer’ which is scheduled for October, November, December 2015.

 

A discussion ensued regarding the types of Training available which included bespoke training.

 

RESOLVED that:

 

1)               the Training Policy for the Local Pension Board be approved;

2)              The Chief Treasury & Technical Officer liaise with the Chair of the Pensions Fund Committee regarding opportunities for joint training sessions; and

3)              The Chief Treasury & Technical Officer forward a paper copy of the Pension Fund Annual Report to Members of the Local Pension Board.

8.

Dates of Meeting for 2015-2016: -

·         9.30 a.m. on Tuesday, 19 January 2016 in Committee Room 3, Civic Centre, Swansea.

Minutes:

The Chair referred to the date of the meeting for 2015-2016.

 

A discussion ensued regarding the future work programme. 

 

The Chief Treasury & Technical Officer referred to the draft Annual Report which could be used as a tool to inform future work.

 

He detailed the timescales for completion and sign-off of the Annual Report. 

 

AGREED that:

 

1)              The Chief Treasury & Technical Officer confirm with the Chair of the Pension Fund Committee and Section 151 Officer, approval for the distribution of the draft Annual Report circulated to Local Pension Board members in advance of the statutory deadline of 30 December, 2015;

2)              The Chief Treasury & Technical Officer confirm with the Chair of the Pension Fund Committee and Section 151 Officer, approval for the distribution of the Accounts to Local Pension Board members;

3)              The Chief Treasury & Technical Officer confirm with the Chair of the Pension Fund Committee and Section 151 Officer, approval of the Commissioning Review of the Pension Fund;

4)              The Chief Treasury & Technical Officer confirm with the Chair of the Pension Fund Committee and Section 151 Officer, approval of the Internal Audit Report (including an invitation to the Chief Auditor to attend) as an agenda item for the meeting scheduled on 19 January, 2016;

5)              The Chief Treasury & Technical Officer confirm include  an item on the complaints process on the agenda for 19 January, 2016; and

6)              The Risk Register be included as an agenda item for the meeting scheduled on 19 January, 2016.

 

Contacts:
© 2011 City and County of Swansea
Civic Centre, Oystermouth Road, Swansea. SA1 3SN. Tel: 01792 636000 Fax: 01792 636340