Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

The Head of Legal, Democratic Services and Business Intelligence gave advice regarding the potential personal and prejudicial interests that Councillors and / Officers may have on the agenda.

 

The Head of Democratic Services reminded Councillors and Officers that the “Disclosures of Personal and Prejudicial Interests” sheet should only be completed if the Councillor / Officer actually had an interest to declare. Nil returns were not required. Councillors and Officers were also informed that any declarable interest must be made orally and in writing on the sheet.

 

In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea the following interests were declared:

 

1)       Councillor J P Curtice declared a Personal Interest in Minute 156 “Medium Term Financial Planning 2019/20 to 2021/22”;

 

2)       Councillors C Anderson, P M Black, J E Burtonshaw, M C Child, J P Curtice, C R Doyle, M Durke, V M Evans, W Evans, E W Fitzgerald, L S Gibbard, K M Griffiths, P R Hood-Williams, C A Holley, B Hopkins, L James, O G James, J W Jones, M H Jones, P K Jones, E J King, E T Kirchner, W G Lewis, C E Lloyd, P Lloyd, P M Matthews, A Pugh, S Pritchard, J A Raynor, K M Roberts, M Sherwood, P B Smith, R V Smith,  A H Stevens, R C Stewart, D G Sullivan, M Sykes, M Thomas, W G Thomas, L J Tyler-Lloyd, G D Walker, L V Walton and T M White declared a Personal Interest in Minute 157 “Revenue Budget 2018/19”;

 

3)       Councillor M C Child declared a Personal Interest in Minute 157 “Revenue Budget 2018/19”.  Councillor Mark C Child has been granted dispensation by the Standards Committee to exercise executive powers, stay, speak, vote and make oral and written representations in respect of issues involving Adult Social Services;

 

4)       Councillors C Anderson, P M Black, J E Burtonshaw, M C Child, J P Curtice, C R Doyle, M Durke, V M Evans, W Evans, E W Fitzgerald, L S Gibbard, K M Griffiths, C A Holley, B Hopkins, O G James, M H Jones, P K Jones, E J King, E T Kirchner, W G Lewis, C E Lloyd, P Lloyd, P M Matthews, A Pugh, S Pritchard, J A Raynor, K M Roberts, M Sherwood, P B Smith, R V Smith, A H Stevens, R C Stewart, D G Sullivan, M Sykes, M Thomas, W G Thomas, L V Walton and T M White declared a Personal Interest in Minute 159 “Capital Budget & Programme 2017/18-2023/24”;

 

5)       Councillor M C Child declared a Personal Interest in Minute 159 “Capital Budget & Programme 2017/18-2023/24”. Councillor Mark C Child has been granted dispensation by the Standards Committee to exercise executive powers, stay, speak, vote and make oral and written representations in respect of issues involving Adult Social Services;

 

6)       Councillors, J P Curtice, and T J Hennegan, declared a Personal Interest in Minute 160 “Treasury Management Strategy Statement, Prudential Indicators, Investment Strategy and Minimum Revenue Provision Policy Statement 2018/19”;

 

7)       Councillor T J Hennegan, declared a Personal Interest in Minute 161 “Housing Revenue Account (HRA) Revenue Budget 2018/19”;

 

8)       Councillor C Anderson declared a Personal & Prejudicial Interest in Minute 161 “Housing Revenue Account (HRA) Revenue Budget 2018/19” and withdrew from the meeting prior to its consideration;

 

9)       Councillor T J Hennegan, declared a Personal Interest in Minute 162 “Housing Revenue Account – Capital Budget and Programme 2017/18-2020/21”;

 

10)     Councillors, W Evans, E W Fitzgerald, K M Griffiths, P R Hood-Williams, L James, J W Jones, M H Jones, K M Roberts, R V Smith, A H Stevens, M Thomas, W G Thomas, L J Tyler-Lloyd, and G D Walker declared a Personal Interest in Minute 163 “Statutory Resolution – Resolutions to be made in Accordance with the Regulations in the Setting of Council Tax 2018/19”;

 

11)     Councillor L James, declared a Personal & Prejudicial Interest in Minute 165 “Appointment of Lay Member of the Audit Committee” and withdrew from the meeting prior to its consideration;

 

12)     Councillors J E Burtonshaw, E T Kirchner and P Lloyd declared a Personal Interest in Minute 166 “Nomination of Lord Mayor Elect and Deputy Lord Mayor Elect 2018-2019”;

 

13)     Councillors P M Black, C A Holley, J W Jones and M H Jones declared a Personal & Prejudicial Interest in Minute 166 “Nomination of Lord Mayor Elect and Deputy Lord Mayor Elect 2018-2019” and withdrew from the meeting prior to its consideration.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Resolved that the following Minutes be approved and signed as a correct record:

 

1)       Ordinary Meeting of Council held on 25 January 2018.

The Head of Legal, Democratic Services and Business Intelligence submitted an information report setting out the written responses to questions asked at the last Ordinary Meeting of Council.

1)              Condolences

 

a)              Former Mayoress Averil Hare

 

The Presiding Member referred with sadness to the recent death of former Mayoress Averil Hare.  She was the wife of former Councillor and former Mayor of the City of Swansea 1971, Ken Hare.

 

b)              Former Councillor Denzil Richard (Dick) Phillips

 

The Presiding Member referred with sadness to the recent death of former Councillor and former Deputy Lord Mayor Dick Phillips.  Former Councillor Phillips served the St. Helen’s and Uplands Electoral Wards on the former Swansea City Council from 3 May 1979 to 31 March 1996.  He was Deputy Lord Mayor in 1995-1996.

 

c)              Former County Clerk of West Glamorgan County Council - Michael Rush

 

The Presiding Member referred with sadness to the recent death of former County Clerk to West Glamorgan County Council, Michael Rush.  He served from 1974 to 1990.

 

All present stood as a mark of sympathy and respect.

 

2)              International Women’s Day

 

The Presiding Member stated that International Women's Day was on 8 March.  International Women’s Day is a global day celebrating the social, economic, cultural and political achievements of women.  The day also marks a call to action for accelerating gender parity.

 

This year’s theme is “Press for Progress” which for us in Swansea Council means celebrating how far we have come but recognising there is still a way to go until gender and other types of equality are achieved.

 

Swansea Council has a far better gender balance than almost all the other councils in Wales at Senior Management level, where 50% of Director’s Team and 44% of Leadership Team are female.  This is also the case with our Councillors with women composing 42% of Council.

 

He invited all Staff and Councillors to a special event at 1.00pm on Thursday, 8 March 2018 in the Council Chamber, Civic Centre in which Swansea University’s Dr Alys Einon will talk about gender stereotyping in the workplace.

 

3)              Amendments / Corrections to the Council Summons

 

a)              Budget Amendments

 

The Presiding Member stated that the Liberal Democrat / Independent Opposition Political Group had submitted budget amendments relating to Items 10 and 11.  A copy of these amendments had been circulated.

 

b)              Item 20 “Council Bodies Diary 2018-2019”

 

The Presiding Member stated that the following amendments are to be made to the report.

 

i)                Remove Council scheduled @ 17.00 on 27 September 2018.

Add Council @ 17.00 on 20 September 2018.

 

ii)               Remove Democratic Services Committee @ 17.00 on 16 October 2018.

Add Democratic Services Committee @ 17.00 on 9 October 2018.

 

iii)             Remove Safeguarding Policy Development & Delivery Committee @ 16.00 on 14 June, 12 July, 9 August, 13 September, 11 October, 8 November, 13 December 2018 & 10 January, 14 February, 14 March, 11 April 2019.

Add Safeguarding Policy Development & Delivery Committee @ 16.00 on 20 June, 18 July, 15 August, 19 September, 17 October, 7 November, 12 December 2018 & 16 January, 20 February, 20 March, 17 April 2019.

 

iv)             Remove Gower AONB Partnership Steering Group @ 19.00 on 17 December 2018.

Add Gower AONB Partnership Steering Group @ 19.00 on 3 December 2018.

1)              Liberty Stadium Deal.

 

The Leader of the Council updated Council on the details of the Liberty Stadium deal.  He stated that the Authority would receive:

 

1)              A core rent of £300,000 per annum;

2)              A share of the sponsorship and naming nights;

3)              A contribution to sports facilities throughout the City and County.

 

2)              City Deal Update.

 

The Leader of the Council updated Council on the City Deal.

 

3)              Cold Weather Actions & Thanks.

 

The Presiding Member thanked all the staff that had gone the extra mile in the last few days to make sure the City kept running during the freezing conditions.  He offered a special thanks to the Highways staff for keeping the traffic moving.  Their work was appreciated by Officers and Councillors across the Council as well as residents, hospitals and businesses.

 

He stated that he was also conscious that the Social Care Teams faced particular challenges and that the Authority was indebted to them for their commitment and care.

 

He concluded by thanking the Schools who managed to remain open for as long as practicable.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period.

A number of questions were asked by members of the public.  The relevant Cabinet Member responded accordingly.  No questions required a written response.

No Public Presentations were received.

The Section 151 Officer gave a technical presentation of the following budget reports:

 

i)        Medium Term Financial Planning 2019-2020 to 2021-2022;

ii)        Revenue Budget 2018-2019;

iii)       Capital Budget & Programme 2017-2018 to 2023-2024;

iv)      Treasury Management Strategy, Prudential Indicators, Investment Strategy and Minimum Revenue Provision Policy Statement 2018-2019.

 

Councillors asked technical questions of the Section 151 Officer.  The Section 151 Officer responded.

 

Following the technical questions, the Leader of the Council and Cabinet Members gave a general political overview of the budget situation followed by a political presentation of the budget reports referred to above.  The relevant Cabinet Members also gave presentations relating to their portfolios.

 

Councillors asked political questions of the Leader of the Council.  The Leader of the Council and relevant Cabinet Members responded.

The Section 151 Officer submitted a report which set out the rationale and purpose of the Medium Term Financial Plan and detailed the major funding assumptions for the period and proposed a strategy to maintain a balanced budget.

 

Resolved that:

 

1)       The Medium Term Financial Plan 2019-2020 to 2021-2022 be approved as the basis for future service financial planning.

The Section 151 Officer submitted a report which proposed a Revenue Budget and Council Tax levy for 2018-2019.

 

The Section 151 Officer stated that the Liberal Democrat / Independent Opposition Political Group had submitted a budget amendment.

 

Amendment 1

 

Councillor P M Black proposed an amendment.  The amendment was seconded by Councillor C A Holley.  The amendment being:

 

“General Fund Revenue Budget

 

Delete in full the introduction of charges for day centres for older people and adults with special needs (£250,000) and reinstate the £40,000 for satellite youth club provision in Gendros, Montana, Morriston, St. Thomas and Friendship House.  The net cost of £290,000 to be funded by setting the overall vacancy provision for staffing budgets for 2018-19 at an extra £266,000 - an effective 1.16% (same level as achieved for 2017-18) - and drawing a further £24,000 out of the contingency fund”.

 

Following debate, the amendment was put to the vote.  The amendment was not supported and therefore declared lost.  The amendment did not become part of the substantive motion.

 

Resolved that:

 

1)       A Revenue Budget for 2018-2019 as detailed in Appendix A of the report be approved;

 

2)       A Budget Requirement and Council Tax levy for 2018-2019 as detailed in Section 9 of the report be approved.

The meeting stood adjourned for a 10 minute comfort break.

The Section 151 Officer submitted a report which proposed a revised Capital Budget for 2017-2018 and a Capital Budget for 2018-2019 to 2021-2022 (2023-2024 for Band B Schools).

 

The Section 151 Officer stated that the Liberal Democrat / Independent Opposition Political Group had submitted a budget amendment.

 

Amendment 1

 

Councillor P M Black proposed an amendment.  The amendment was seconded by Councillor C A Holley.  The amendment being:

 

“General Fund Capital Budget

 

In the General Fund capital budget defer the £200,000 for Civic Centre Relocation and the £250,000 for Civic Centre Contingency to 2019/20 and reallocate the released £450, 000 for 2018/19 to additional road and pavement maintenance.  The overall increased capital programme for 2019-20 of £450,000 and its capital financing (by way of increased unsupported borrowing) to be considered as part of the 2019-20 revenue budget setting”.

 

Following debate, the amendment was put to the vote.  The amendment was not supported and therefore declared lost.  The amendment did not become part of the substantive motion.

 

Resolved that the revised Capital Budget for 2017-2018 and a Capital Budget for 2018-2019 to 2023-2024 as detailed in Appendices A, B, C, D, E and F of the report be approved.

The Section 151 Officer submitted a report which recommended the Treasury Management Strategy Statement, Prudential Indicators, Investment Strategy and Minimum Revenue Provision Policy Statement for 2018-2019.

 

Resolved that:

 

1)       The Treasury Management Strategy and Prudential Indicators (Sections 2-7 of the report) be approved;

 

2)       The Investment Strategy (Section 8 of the report) be approved;

 

3)       The Minimum Revenue Provision (MRP) Statement (Section 9 of the report) be approved.

The Section 151 Officer and Director of Place submitted a joint report which proposed a Revenue Budget for 2018-2019 and a rent increase for properties within the Housing Revenue Account (HRA).

 

Resolved that:

 

1)       Rents be increased in line with the Welsh Government rent setting policy as detailed in Section 3 of the report;

 

2)       Fees, charges and allowances as outlined in Section 3 of the report be approved;

 

3)       The revenue budget proposals as detailed in Section 3 of the report be approved.

The Section 151 Officer and Director of Place submitted a joint report which proposed a revised Capital Budget 2017-2018 and a Capital Budget for 2018-2019 to 2020-2021.

 

Resolved that:

 

1)       The transfers between schemes and the revised budgets for schemes in 2017-2018 be approved;

 

2)       The budget proposals for 2018-2019 to 2020-2021 be approved;

 

3)       Where individual schemes in Appendix B of the report are programmed over the 3 year period described in the report, then these be committed and approved and that their financial implications for funding over subsequent years be approved.

The Section 151 Officer submitted a report which outlined a number of statutory resolutions to be made in accordance with the Regulations in the setting of the Council Tax 2018-2019.

 

Resolved that:

 

1)       Council notes and adopts the statutory resolutions set out below;

 

2)       It be noted that at its meeting on 23 November 2017, the Council calculated the following amounts for the year 2018-2019 in accordance with Regulations made under Section 33(5) of the Local Government Finance Act 1992 (as amended):

 

a)       89,962 being the amount calculated by the Council, in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) (Wales) Regulations 1995, as amended, as its Council Tax Base for the year;

 

b)       Parts of the Council’s Area:

 

	Bishopston	1,961
	Clydach	2,622
	Gorseinon	3,179
	Gowerton	1,953
	Grovesend	412
	Ilston	323
	Killay	2,113
	Llangennith, Llanmadoc and Cheriton	494
	Llangyfelach	947
	Llanrhidian Higher	1,592
	Llanrhidian Lower	328
	Llwchwr	3,400
	Mawr	745
	Mumbles	9,694
	Penllergaer	1,366
	Pennard	1,459
	Penrice	419
	Pontarddulais	2,281
	Pontlliw and Tircoed	1,031
	Port Eynon	435
	Reynoldston	292
	Rhossili	188
	Three Crosses	711
	Upper Killay	572

 

being the amounts calculated by the Council, in accordance with Regulation 6 of the Regulations, as the amounts of its Council Tax Base for dwellings in those parts of its area to which special items relate;

 

3)       The following amounts be now calculated by the Council for the year 2018-2019 in accordance with Sections 32 to 36 of the Local Government Finance Act 1992:

 

a)       £704,151,216 being the aggregate of the amounts which the Council estimates for the items set out in Sections 32(2)(a) to (d) of the Act;

 

b)       £269,932,090 being the aggregate of the amounts which the Council estimates for the items set out in Sections 32(3)(a), 32(3)(c) and 32(3a) of the Act;

 

c)       £434,219,126 being the amount by which the aggregate at (3)(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 32(4) of the Act, as its budget requirement for the year;

 

d)       £318,687,205 being the aggregate of the sums which the Council estimates will be payable for the year into its Council Fund in respect of redistributed non domestic rates, and revenue support grant less discretionary Non Domestic Rate relief;

 

e)       £1,284.23 being the amount at (3)(c) above less the amount at (3)(d) above, all divided by the amount at (2)(a) above, calculated by the Council, in accordance with Section 33(1) of the Act, as the basic amount of its Council Tax for the year;

 

f)        £1,402,726 being the aggregate amount of all special items referred to in Section 34(1) of the Act;

 

g)       £1,268.64 being the amount at (3)(e) above less the result given by dividing the amount at (3)(f) above by the amount at (2)(a) above, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no special items relate;

 

h)       Parts of the Council’s area:

 

	Bishopston	1,291.59
	Clydach	1,307.28
	Gorseinon	1,298.64
	Gowerton	1,286.00
	Grovesend and Waungron	1,283.93
	Ilston	1,280.64
	Killay	1,278.11
	Llangennith, Llanmadoc and Cheriton	1,283.32
	Llangyfelach	1,293.98
	Llanrhidian Higher	1,327.74
	Llanrhidian Lower	1,277.79
	Llwchwr	1,293.14
	Mawr	1,351.19
	Mumbles	1,323.51
	Penllergaer	1,279.62
	Pennard	1,321.42
	Penrice	1,292.51
	Pontarddulais	1,306.78
	Pontlliw & Tircoed	1,303.64
	Port Eynon	1,281.28
	Reynoldston	1,302.89
	Rhossili	1,286.19
	Three Crosses	1,310.88
	Upper Killay	1,300.11

being the amounts given by adding to the amount at (3)(g) above the amounts of the special items relating to dwellings in those parts of the Council’s area mentioned above divided in each case by the amount at (2)(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate;

i)        Parts of the Council’s Area:

	Band	Band	Band	Band	Band	Band	Band	Band	Band
	A	B	C	D	E	F	G	H	I
	£	£	£	£	£	£	£	£	£
Bishopston	861.06	1,004.57	1,148.08	1,291.59	1,578.61	1,865.63	2,152.65	2,583.18	3,013.71
Clydach	871.52	1,016.77	1,162.03	1,307.28	1,597.79	1,888.29	2,178.80	2,614.56	3,050.32
Gorseinon	865.76	1,010.05	1,154.35	1,298.64	1,587.23	1,875.81	2,164.40	2,597.28	3,030.16
Gowerton	857.33	1,000.22	1,143.11	1,286.00	1,571.78	1,857.56	2,143.33	2,572.00	3,000.67
Grovesend & Waungron	855.95	998.61	1,141.27	1,283.93	1,569.25	1.854.57	2,139.88	2,567.86	2,995.84
Ilston	853.76	996.05	1,138.35	1,280.64	1,565.23	1,849.81	2,134.40	2,561.28	2,988.16
Killay	852.07	994.09	1,136.10	1,278.11	1,562.13	1,846.16	2,130.18	2,556.22	2,982.26
Llangennith, Llanmadoc & Cheriton	855.55	998.14	1,140.73	1,283.32	1,568.50	1,853.68	2,138.87	2,566.64	2,994.41
Llangyfelach	862.65	1,006.43	1,150.20	1,293.98	1,581.53	1,869.08	2,156.63	2,587.96	3,019.29
Llanrhidian Higher	885.16	1,032.69	1,180.21	1,327.74	1,622.79	1,917.85	2,212.90	2,655.48	3,098.06
Llanrhidian Lower	851.86	993.84	1,135.81	1,277.79	1,561.74	1,845.70	2,129.65	2,555.58	2,981.51
Llwchwr	862.09	1,005.78	1,149.46	1,293.14	1,580.50	1,867.87	2,155.23	2,586.28	3,017.33
Mawr	900.79	1,050.93	1,201.06	1,351.19	1,651.45	1,951.72	2,251.98	2,702.38	3,152.78
Mumbles	882.34	1,029.40	1,176.45	1,323.51	1,617.62	1,911.74	2,205.85	2,647.02	3,088.19
Penllergaer	853.08	995.26	1,137.44	1,279.62	1,563.98	1,848.34	2,132.70	2,559.24	2,985.78
Pennard	880.95	1,027.77	1,174.60	1,321.42	1,615.07	1,908.72	2,202.37	2,642.84	3,083.31
Penrice	861.67	1,005.29	1,148.90	1,292.51	1,579.73	1,866.96	2,154.18	2,585.02	3,015.86
Pontarddulais	871.19	1,016.38	1,161.58	1,306.78	1,597.18	1,887.57	2,177.97	2,613.56	3,049.15
Pontlliw and Tircoed	869.09	1,013.94	1,158.79	1,303.64	1,593.34	1,883.04	2,172.73	2,607.28	3,041.83
Port Eynon	854.19	996.55	1,138.92	1,281.28	1,566.01	1,850.74	2,135.47	2,562.56	2,989.65
Reynoldston	868.59	1,013.36	1,158.12	1,302.89	1,592.42	1,881.95	2,171.48	2,605.78	3,040.08
Rhossili	857.46	1,000.37	1,143.28	1,286.19	1,572.01	1,857.83	2,143.65	2,572.38	3,001.11
Three Crosses	873.92	1,019.57	1,165.23	1,310.88	1,602.19	1,893.49	2,184.80	2,621.76	3,058.72
Upper Killay	866.74	1,011.20	1,155.65	1,300.11	1,589.02	1,877.94	2,166.85	2,600.22	3,033.59
All other parts of the Council area	845.76	986.72	1,127.68	1,268.64	1,550.56	1,832.48	2,114.40	2,537.28	2,960.16

 

being the amounts given my multiplying the amounts at (3)(g) and (3)(h) above by the number which, in the population set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of the categories of dwellings listed in the different valuation bands;

 

4)       It be noted that for the year 2018-2019 the Police and Crime Commissioner for South Wales had stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each of the categories of dwellings shown below:

 

	Band	Band	Band	Band	Band	Band	Band	Band	Band
	A	B	C	D	E	F	G	H	I
	£	£	£	£	£	£	£	£	£
The Police and Crime Commissioner for South Wales	155.68	181.63	207.57	233.52	285.41	337.31	389.20	467.04	544.88

5)       Having calculated the aggregate in each case of the amounts at (3)(i) and (4) above, the Council, in accordance with Section 30(2) of the Local Government Finance Act 1992, hereby sets the following amounts as the amounts of Council Tax for the year 2018-2019 for each of the categories of dwelling shown below:

	Band	Band	Band	Band	Band	Band	Band	Band	Band
	A	B	C	D	E	F	G	H	I
	£	£	£	£	£	£	£	£	£
Bishopston	1,016.74	1,186.20	1,355.65	1,525.11	1,864.02	2,202.94	2,541.85	3,050.22	3,558.59
Clydach	1,027.20	1,198.40	1,369.60	1,540.80	1,883.20	2,225.60	2,568.00	3,081.60	3,595.20
Gorseinon	1,021.44	1,191.68	1,361.92	1,532.16	1,872.64	2,213.12	2,553.60	3,064.32	3,575.04
Gowerton	1,013.01	1,181.85	1,350.68	1,519.52	1,857.19	2,194.87	2,523.53	3,039.04	3,545.55
Grovesend & Waungron	1,011.63	1,180.24	1,348.84	1,517.45	1,854.66	2,191.88	2,529.08	3,034.90	3,540.72
Ilston	1,009.44	1,177.68	1,345.92	1,514.16	1,850.64	2,187.12	2,523.60	3,028.32	3,533.04
Killay	1,007.75	1,175.72	1,343.67	1,511.63	1,847.54	2,183.47	2,519.38	3,023.26	3,527.14
Llangennith, Llanmadoc & Cheriton	1,011.23	1,179.77	1,348.30	1,516.84	1,853.91	2,190.99	2,528.07	3,033.68	3,539.29
Llangyfelach	1,018.33	1,188.06	1,357.77	1,527.50	1,866.94	2,206.39	2,545.83	3,055.00	3,546.17
Llanrhidian Higher	1,040.84	1,214.32	1,387.78	1,561.26	1,908.20	2,255.16	2,602.10	3,122.52	3,642.94
Llanrhidian Lower	1,007.54	1,175.47	1,343.38	1,511.31	1,847.15	2,183.01	2,518.85	3,022.62	3,526.39
Llwchwr	1,017.77	1,187.41	1,357.03	1,526.66	1,865.91	2,205.18	2,544.43	3,053.32	3,562.21
Mawr	1,056.47	1,232.56	1,408.63	1,584.71	1,936.86	2,289.03	2,641.18	3,169.42	3,697.66
Mumbles	1,038.02	1,211.03	1,384.02	1,557.03	1,903.03	2,249.05	2,595.05	3,114.06	3,633.07
Penllergaer	1,008.76	1,176.89	1,345.01	1,513.14	1,849.39	2,185.65	2,521.90	3,026.28	3,530.66
Pennard	1,036.63	1,209.40	1,382.17	1,554.94	1,900.48	2,246.03	2,591.57	3,109.88	3,628.19
Penrice	1,017.35	1,186.92	1,356.47	1,526.03	1,865.14	2,204.27	2,543.38	3,052.06	3,560.74
Pontarddulais	1,026.87	1,198.01	1,369.15	1,540.30	1,882.59	2,224.88	2,567.17	3,080.60	3,594.03
Pontlliw	1,024.77	1,195.57	1,366.36	1,537.16	1,878.75	2,220.35	2,561.93	3,074.32	3,586.71
Port Eynon	1,009.87	1,178.18	1,346.49	1,514.80	1,851.42	2,188.05	2,524.67	3,029.60	3,534.53
Reynoldston	1,024.27	1,194.99	1,365.69	1,536.41	1,877.83	2,219.26	2,560.68	3,072.82	3,584.96
Rhossili	1,013.14	1,182.00	1,350.85	1,519.71	1,857.42	2,195.14	2,532.85	3,039.42	3,545.99
Three Crosses	1,029.60	1,201.20	1,372.80	1,544.40	1,887.60	2,230.80	2,574.00	3,088.80	3,603.60
Upper Killay	1,022.42	1,192.83	1,363.22	1,533.63	1,874.43	2,215.25	2,556.05	3,067.26	3,578.47
All other parts of the Council area	1,001.44	1,168.35	1,335.25	1,502.16	1,835.97	2,169.79	2,503.60	3,004.32	3,505.04

 

The Section 151 Officer submitted an information report outlining the Treasury Management Interim Year Review Report 2017-2018.

The Section 151 Officer submitted a report which sought consideration of the recommendation of the Appointments Committee held on 1 February 2018.  The recommendation being to appoint Paula O’Connor as a Lay Member of the Audit Committee in order to comply with the Local Government (Wales) Measure 2011.

 

The Section 151 Officer proposed to amend the date of commencement for Paula O’Connor to 6 March 2018.

 

Resolved that:

 

1)              Paula O’Connor be appointed as Lay Member of the Audit Committee as of 6 March 2018;

 

2)              Her Term of Office end at the Local Government Election, currently scheduled for May 2022.

The Head of Democratic Services submitted a report which sought to nominate the Lord Mayor Elect and Deputy Lord Mayor Elect 2018-2019 in order to enable the arrangements for the Inauguration of the Lord Mayor and Deputy Lord Mayor event to proceed.

 

Resolved that:

 

1)       Councillor David Phillips be nominated as Lord Mayor Elect 2018-2019;

 

2)       Councillor Peter M Black be nominated as Deputy Lord Mayor Elect 2018-2019.

The Presiding Member, Monitoring Officer and Head of Democratic Services jointly submitted a report, which sought to make amendments in order to simplify, improve and / or add to the Council Constitution.

 

The proposed changes related to the following area of the Council Constitution:

 

i)                Part 4 “Rules of Procedure”, “Local Authority (LA) Governor Appointments Procedure”

 

The Local Authority (LA) Governor Appointments Procedure was adopted by Council at its meeting on 26 October 2017 and added to Part 4 “Rules of Procedure” of the Council Constitution.  Paragraph 1 of the Procedure is lengthy and in order to avoid duplicating that paragraph on each occasion Local Authority Governor Appointments are required; it is proposed to amend the Procedure so that those that are required to be part of the process be referred to as the “Local Authority (LA) Governors Appointment Group.

 

Additionally to ensure that the process is not delayed if the Chief Education Officer or Cabinet Member for Children, Education and Lifelong Learning are not available.  An amendment is proposed to allow for a representative to participate on their behalf.

 

It is therefore proposed to amend Paragraph 1 of the Procedure as follows.  The amendment being to add the words in bold:

 

“1.      All Local Authority Governor Appointments shall be made by Cabinet following a recommendation from the Local Authority (LA) Governor Appointments Group, which consists of the Chief Education Officer or their representative in conjunction with the Cabinet Member for Children, Education and Lifelong Learning or their representative and the Councillor(s) representing the ward(s) in the catchment area of the schools’ views will be sought to input into the decision-making (Referred to within this document as Local Councillor(s).”

 

ii)               Part 5 “Codes & Protocols”.

 

          The “Hospitality Protocol” currently sits within the Councillors Handbook.  As the Protocol relates to Councillors and Officers it is proposed that it be removed from the Councillors Handbook and added to Part 5 “Codes & Protocols” within the Council Constitution.  The Protocol has been amended slightly.  A copy of the amended Hospitality Protocol is attached as Appendix A to the report.

 

Resolved that:

 

1)              The changes to the Council Constitution as outlined in Paragraphs 4.5, 5.1 and Appendix A of the report together with any further consequential changes be adopted.

The Head of Democratic Services submitted a report which outlined the recommendations of the Democratic Services Committee held on 30 January 2018 and to present a draft Council Bodies Diary 2018-2019.

 

He outlined the following amendments to the diary as outlined in Appendix A of the report:

 

i)                Remove Council scheduled @ 17.00 on 27 September 2018.

Add Council @ 17.00 on 20 September 2018.

 

ii)               Remove Democratic Services Committee @ 17.00 on 16 October 2018.

Add Democratic Services Committee @ 17.00 on 9 October 2018.

 

iii)             Remove Safeguarding Policy Development & Delivery Committee @ 16.00 on 14 June, 12 July, 9 August, 13 September, 11 October, 8 November, 13 December 2018 & 10 January, 14 February, 14 March, 11 April 2019.

Add Safeguarding Policy Development & Delivery Committee @ 16.00 on 20 June, 18 July, 15 August, 19 September, 17 October, 7 November, 12 December 2018 & 16 January, 20 February, 20 March, 17 April 2019.

 

iv)             Remove Gower AONB Partnership Steering Group @ 19.00 on 17 December 2018.

Add Gower AONB Partnership Steering Group @ 19.00 on 3 December 2018.

 

Resolved that:

 

1)              The findings in relation to the Timing of Council Meetings survey be noted;

 

2)              The draft Council Bodies Diary 2018-2019 as amended be adopted subject to final approval at the Annual Meeting of Council on 24 May 2018.

1)              Part A ‘Supplementary Questions’

 

Thirteen (1) Part A ‘Supplementary Questions’ were submitted.  The relevant Cabinet Member(s) responded by way of written answers contained in the Council Summons.

 

No supplementary question(s) required a written response.

 

2)       Part B ‘Questions not requiring Supplementary Questions’

 

One (1) Part B ‘Questions not requiring Supplementary Questions’ were submitted.