Venue: Council Chamber - Guildhall, Swansea. View directions
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Disclosures of Personal and Prejudicial Interests. Minutes: The Head of Legal, Democratic Services and Business Intelligence gave
advice regarding the potential personal and prejudicial interests that
Councillors and / Officers may have on the agenda. The Head of Democratic Services reminded Councillors and Officers that
the “Disclosures of Personal and Prejudicial Interests” sheet should only be completed if the Councillor / Officer
actually had an interest to declare. Nil
returns were not required. Councillors and Officers were also informed that any
declarable interest must be made orally and in writing on the sheet. In accordance with the provisions of the Code of Conduct adopted by
the City and County of Swansea the following interests were declared: 1)
Councillor T J
Hennegan and G J Tanner declared a Personal Interest in Minute 24 “Private
Sector Housing Renewal and Disabled Adaptations: Policy to Provide Assistance
2017-22; 2)
Councillors C
Anderson, P M Black, J E Burtonshaw, M C
Child, S E Crouch, J P Curtice, N J Davies, A M Day, P Downing, C R Doyle, C R
Evans, V M Evans, W Evans, E W Fitzgerald, F M Gordon, J A Hale, T J Hennegan,
B Hopkins, D H Hopkins, L James, Y V Jardine, M H Jones, S M Jones , E J King,
E T Kirchner, A S Lewis, M B Lewis, C E Lloyd, P Lloyd, P N May, D Phillips, C
L Philpott, J A Raynor, C Richards, P B
Smith, R V Smith, R C Stewart, D G Sullivan, G J Tanner, D W W Thomas, L G Thomas, M Thomas, L J Tyler-Lloyd, G D
Walker, L V Walton and T M White declared a Personal Interest in Minute 25
“Councillors & Co-Opted Members Allowances & Expenses 2016-2017”; 3)
Councillors
P M Black, M C Child, N J Davies, M Day, P Downing, C R Evans, V M Evans, E W
Fitzgerald, F M Gordon, B Hopkins, D H
Hopkins, L James, O G James, Y V Jardine, L R Jones, M H Jones, S M Jones, E T
Kirchner, I E Mann, P N May, C L Philpott, S Pritchard, C Richards, K M
Roberts, B J Rowlands, P B Smith, R V Smith, A H Stevens, R C Stewart, D G
Sullivan, G J Tanner, L G Thomas, L J Tyler-Lloyd and T M White declared a
Personal Interest in Minute 26 “Councillors & Co-Opted Members Allowances
& Expenses 2016-2017”. |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Additional documents: Minutes: RESOLVED that the following Minutes be approved and
signed as a correct record: 1)
Annual Meeting of Council held on 25 May
2017 subject to Page 27, membership of the Public Service Board being amended
so as to remove Jane Harris; 2)
Ceremonial Meeting of Council held on 26 May
2017. |
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Written Responses to Questions asked at the Last Ordinary Meeting of Council - None. Minutes: There were no written
responses to questions asked at the last Ordinary Meeting of Council. |
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Announcements of the Presiding Member. Minutes: 1)
Condolences a) Terror Attacks and Tragic Events The
Presiding Member referred with sadness to the terror attacks at London Bridge,
Borough Market on 3 June and near the Finsbury Park Mosque on 18 June 2017
together with the tragic and devastating fire at Grenfell Tower, London and the
Castlemartin Tank Incident, Pembrokeshire on 14 June 2017. Flags
outside the Council’s Civic buildings were flown at half-mast and a minutes
silence was held. All present stood as a mark of sympathy and respect. 2)
Chelbie Williams,
Pentrehafod Comprehensive School - Virgin Scholarship to India The Presiding Member stated that Chelbie Williams
of Pentrehafod Comprehensive School had become the first Welsh girl to be
chosen for a prestigious scholarship, which will see her travel to India to
help build schools for poverty-stricken children. She is one of 30 students across the UK
selected for a scholarship to India. What makes Chelbie’s achievements all the more
remarkable is that three years ago she was moved on to Pentrehafod’s Alternative
Curriculum (Pace) scheme after suffering emotional difficulties including low
self-esteem. The Pace scheme helps
vulnerable children who are at risk of exclusion get back on track. The Presiding Member congratulated Chelbie on her
remarkable achievement. 3)
South & West Wales Occupational
Safety Group (SWWOSG) Award for Outstanding Performance The Presiding Member congratulated the Corporate
Health, Safety, Emergency Management & Wellbeing Service for being awarded the
South & West Wales Occupational Safety Group Award for outstanding
performance in reducing accidents, Health & Safety Training and their work
on cultural change and improving Health & Wellbeing. Craig Gimblett, Tracey Williams, Katja Davies &
Sarah Owens were present to receive the award. 4)
CHS Platinum Award The Council has become only the second Local
Authority in Wales to achieve the Platinum Corporate Health Standard for its
commitment to going over and above it corporate social responsibilities by
making a real difference in improving services and support for our communities
and staff. The Corporate Health Standard is the Welsh
Government’s quality mark for corporate health promotion in Wales since
2005. While other levels are focussed solely
on staff, the Platinum Award is only given to those who can demonstrate how
they exceed in achieving excellence across 6 core criteria and support the
health and well-being of residents, their own staff and staff of other
employers. Swansea Council’s Work Development Service,
celebrating its 10th birthday this year, was showcased as our case
study, evidencing how adults with learning disabilities are supported to
develop work skills which they can use to support city communities. All seven project teams within the service
were featured in the Platinum Award submission, ranging from the well-known
NEAT teams to catering services at the Victoria Park Kiosk, the Fforestfach
fruit and vegetable nursery and the Grounds Maintenance Team which supports management
of wildlife and environmental habitats. There were exceptional pieces of work
showcased by members of the wellbeing working group across the 6 core criteria
of, Transport, Procurement, Sustainability, Corporate Building and Property
Services, Facilities, Community Engagement and Employment and Skills, which led
to us being recognised as an exemplar. The Presiding Member congratulated the
Corporate Health, Safety, Emergency Management & Wellbeing Service, which
led the award bid and every other member of staff whose contribution is making
a difference in our communities every day. Craig Gimblett, Sue Reed, Katja Davies, Tracey
Williams, Sarah Owens and Steve Rees are present to receive the award. 5)
Gower College Swansea Apprentice of the year The Presiding Member congratulated Lyn Hovvels,
Corporate Building Services’ Apprentice Plumber who won the Gower College
Swansea Apprentice of the year award. He
stated that this was an outstanding achievement for Lyn and Corporate Building
Services as this is the first time one of the Authority’s apprentices has won
the award. Lyn was chosen from the
hundreds of apprentices who attend Gower College as the best of the best, for
those of you who know Lyn I’m sure you will all agree there couldn’t be a more
deserving apprentice, well done Lyn and keep up the good work. Lyn Hovvels was present to receive the award. 6)
Queen’s Birthday
Honours 2017 Citizens of Swansea and /
or People with Links to Swansea who received awards in the Queen’s Birthday
Honours. a)
Commander of the Order
of the British Empire (CBE) i)
Peter
Malcolm Black. Councillor Cwmbwrla Ward,
City and County of Swansea Council. For
services to Politics and Public Life in Wales. (Swansea). b)
Member of the Order of
the British Empire (MBE) i)
Ms
Sally Jane Hyman. Chair of Trustees RSPCA. Llys Nini Branch. For services to
Animal Welfare and the Environment. (Baglan, Neath Port Talbot). c)
British Empire Medal (BEM) i)
Captain
David Cledlyn Jones. For services to Anglo-German relations and World War II
Education. (Pennard, Swansea); ii)
Mrs
Ann Georgina Khoshbin. For services to Education. (Blackpill, Swansea). 7) Amendments to Council Summons a)
Item 10
“Councillors & Co-opted Members Allowances and Expenses 2016-2017”. Page 74. The financial entries
relating to Councillor Robert C Stewart be amended as follows: i)
Travel
Allowance Column should read “£2,541.55”. ii)
Total
Column should read “£68,738.96” b)
Item 12 “Membership
of Committees”. An updated version has
been circulated. |
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Announcements of the Leader of the Council. Minutes: 1)
Member Champions The Leader of the Council stated that he had appointed
the following additional Member Champions: a)
Homeless
Member Champion - Councillor M Sykes; b)
Looked
After Children Member Champion - Councillor C R Evans. 2)
Swansea Bay
City Region - Joint Committee The Leader of
the Council stated that discussions were underway regarding the creation of a
Swansea Bay City Region Joint Committee. 3)
Digital Square,
Appointment of Arena Operator The Leader of
the Council provided an update regarding the appointment of the Digital Square
Arena Operator. 4)
Tonia
Antoniazzi – Gower MP The Leader of the Council congratulated Tonia
Antoniazzi on her recent election as the Gower Member of Parliament. 5)
Fire
at Grenfell Tower, North Kensington, London Statement The
Leader of the Council referred with sadness to the devastating fire at Grenfell
Tower, London on 14 June 2017. He called
upon the Housing, Energy and Building Services Cabinet Member to provide a
briefing to Council. The
Housing, Energy and Building Services Cabinet Member provided assurances to
Council regarding the 11 tower blocks within Swansea and answered questions
relating to their safety. Note: 1)
Councillor C L Philpott asked for an
update on when the balcony keys for the Clyne Court flats would be returned to
the occupants? 2)
Councillor G D Walker asked to be provided with the result of the last Fire Service ‘live’
exercise carried out at the Council’s high-rise blocks. The
Housing, Energy and Building Services Cabinet Member stated that written
responses would be provided. |
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Public Questions. Questions must relate to
matters on the open part of the Agenda of the meeting and will be dealt within
a 10 minute period. Minutes: A number of
questions were asked by members of the public. The relevant
Cabinet Member responded accordingly. No
questions requiring a written response. |
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Public Presentation - University of the Third Age. Minutes: Sue Shannon-Jones gave a
presentation on the University of the Third Age (U3A) Movement, which is a
unique and exciting organisation providing life-enhancing and life-changing
opportunities. Retired and semi-retired
people come together and learn together, not for qualifications but for its own
reward: the sheer joy of discovery. Members share their skills
and life experiences: the learners teach and the teachers learn, and there is
no distinction between them. The U3A
movement is supported by its national organisation,
the Third Age Trust Councillor R C Stewart,
Leader of the Council gave thanks for the presentation. |
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Additional documents: Minutes: The Housing, Energy
and Building Services Cabinet Member submitted a report, which outlined
proposed amendments to the current Private Sector Housing Renewal and Disabled Adaptions:
Policy to Provide Assistance 2012-2017 and publish a new Policy for 2017-2022. RESOLVED that: 1)
The
changes to Policy outlined within the report be approved
and that a new Policy be published for 2017-2022. |
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Councillors & Co-Opted Members Allowances & Expenses 2016-2017. PDF 97 KB Additional documents:
Minutes: The Head of Democratic Services submitted an information report, which presented the amount of allowances and expenses paid to each Councillor and Co-opted Member during 2015-2016 under the Councillors Allowances Scheme. Note: Page 74.
The financial entries relating to Councillor Robert C Stewart on page 74
of the Council Summons were amended as follows: i)
Travel
Allowance Column to read “£2,541.55”. ii)
Total
Column to read “£68,738.96” |
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Conferring Title of Honorary Alderman / Honorary Alderwoman. PDF 161 KB Minutes: The Presiding Member,
Head of Democratic Services and Monitoring Officer submitted a joint report,
which agreed in principal to confer the title of “Honorary Alderman or Honorary
Alderwoman” on the former Councillors identified within the report in line with
Council Criteria. RESOLVED that: 1)
Council
agreed in principal to confer the title of Honorary Alderman / Honorary
Alderwoman on former Councillors R G (Bobby) Davies, John Newbury, Ioan M
Richard, R June Stanton and Ceinwen Thomas in recognition of their eminent
service rendered to the City and County of Swansea and its predecessor
Authority’s: 2)
A
Ceremonial Meeting of Council be arranged for 3.00pm
on 24 August 2017 in order to confer the titles on those former Councillors
named above. |
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Membership of Committees. PDF 57 KB Minutes: The Service
Transformation and Business Operations Cabinet Member stated that an amended
report had been circulated. He referred to the report
stating that the Leader of the Council had also made any changes to the Authority’s
Outside Bodies as outlined below: 1)
Adoption Panel Remove Councillor J P Curtice. Add Councillor C Richards. 2)
EOTAS Steering Group Add Councillor J A Raynor. 3)
Gower Commoners Remove Councillor K M Roberts. Add Councillor A H Stevens. 4)
Gower College Remove Councillor C Richards. Add Councillor R V Smith. 5)
Inter Authority Agreement
for Food Waste Remove Councillor W G Lewis. Add Councillor V M Evans. 6)
PRU Management Board Add Councillor J A Raynor. 7)
South West Wales Regional
Waste Consortium Remove Councillor W G Lewis. Add Councillor V M Evans. 8)
South West Wales Regional
Waste Management Committee Remove Councillor W G Lewis. Add Councillor V M Evans. 9)
Swansea Economic
Regeneration Partnership Add Councillor D H Hopkins. 10)
University of Swansea Court Remove Councillor S Pritchard. Add Councillor R Francis-Davies. 11)
Wales National Pool Remove Councillor M B Lewis. Add Councillor M C Child. 12)
Welsh Local Government
Association Remove Councillor J P Curtice. Add Councillor J A Raynor. 13)
West Bay Regional
Partnership Board Remove Councillor P Jones. RESOLVED that the membership of the Council Bodies
listed below be amended as follows: 1)
Chief Officer Disciplinary
Committee Add Councillor J A Hale. 2)
Democratic Services
Committee Remove Councillor J P Curtice. Add Councillor M Durke. 3)
General Licensing Committee Add Councillor B J Rowlands. 4)
Planning Committee Remove Councillor C Richards. Add Councillor P B Smith. 5)
Policy & Development
Committee 1 (Education & Skills) Remove Councillors M Durke, L S Gibbard, J A Hale, Y V Jardine, W G
Lewis and B J Rowlands. Add Councillors M A Langstone, M B Lewis, C L Philpott, S Pritchard, K M
Roberts, M Sykes and D W W Thomas. 6)
Policy & Development
Committee 2 (Economy & Infrastructure) Remove Councillors M Durke, Y V Jardine, M A Langstone, D Phillips, L J
Tyler-Lloyd and T M White. Add Councillors P R Hood-Williams, J W Jones, P Jones, S M Jones, P M
Matthews and W G Thomas. 7)
Policy & Development
Committee 3 (Transformation & Future Council) Remove Councillors J P Curtice, D W Helliwell, P M Matthews, H M Morris,
C Richards, G Tanner and W G Thomas. Add Councillors C Anderson, M Durke, J A Hale, C A Holley, M B Lewis, B
J Rowlands, A H Stevens and L J Tyler-Lloyd. 8)
Policy & Development Committee
4 (Safeguarding) Remove Councillors T J Hennegan, M B Lewis, R D Lewis, P M Matthews, S
Pritchard and D W W Thomas. Add Councillors J C Curtice, P R Hood-Williams, Y V Jardine, L James, K
M Roberts, M Sykes and G Tanner. 9)
Policy & Development
Committee 5 (Poverty Reduction) Remove Councillors C Anderson, P R Hood-Williams, M B Lewis, K M
Roberts, B J Rowlands, M Sykes and T M White. Add Councillors P Downing, D W Helliwell, O G James, R D Lewis, D
Phillips, C Richards, G Tanner and L G Thomas. 10)
Standards Committee Add Community Councillor P Crayford. 11)
Statutory Licensing
Committee Add Councillor B J Rowlands. 12)
Corporate Parenting Board Remove Councillor H M Morris. 13)
Constitution Working Group Add Councillor W Evans. 14)
LA Governor Panel Remove Councillors C R Evans and V M Evans. Add Councillors W G Lewis & S Pritchard. 15)
Local Pension Board Remove Councillor M B Lewis. Add Councillor T M White. 16)
Social Services Rota Visits Remove Councillor C R Evans. Add
Councillor W G Lewis. 17)
Student Liaison Forum Add Councillors R Francis-Davies, A S Lewis and
M Thomas. 18)
Trustees Panel Remove Councillor V M Evans. Add
Councillors W Lewis, A Pugh & L R Jones. |
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Amendments to the Council Constitution. PDF 76 KB Minutes: The
Presiding Member, Head of Democratic Services and Monitoring Officer submitted
a joint report, which sought to make amendments in order to simplify, improve
and / or add to the Council Constitution in relation to the following areas: 1)
Part 3 – Responsibility for Functions – Terms of Reference. Following the Annual Meeting of Council on 25 May
2017, the 5 x Policy Development & Delivery
Committees met and elected a Chair and Vice Chair to each of the five
Committees. Those Chairs and Vice Chairs
transfer to the renamed Committees. RESOLVED that: 1)
The 5 x Policy Development and Delivery Committees be renamed as
outlined below;
2)
The changes to the following terms of reference within the Council
Constitution as outlined below together with any further consequential changes
be adopted: Economy & Infrastructure Policy Development and Delivery Committee 1)
To drive the development of the Council’s Economy and Infrastructure
Corporate Policies for consideration and adoption by Cabinet and or Council as
appropriate. Note: PD&D Committees may co-opt others on to the
Committee either for a topic or for a term if the Committee consider that will
assist their role.” Education & Skills
Policy Development and Delivery Committee 1)
To drive the development of the Council’s Education and Skills Corporate
Policies for consideration and adoption by Cabinet and or Council as
appropriate. Note: PD&D Committees may co-opt others on to the
Committee either for a topic or for a term if the Committee consider that will
assist their role.” Poverty Reduction Policy
Development and Delivery Committee 1)
To drive the development of the Council’s Poverty Reduction Corporate
Policies for consideration and adoption by Cabinet and or Council as
appropriate. Note: PD&D Committees may co-opt others on to the Committee either for a topic or for a term
if the Committee consider that will assist their role.” Safeguarding Policy Development
and Delivery Committee 1)
To drive the development of the Council’s Safeguarding Corporate
Policies for consideration and adoption by Cabinet and or Council as
appropriate. Note: PD&D Committees may co-opt others on to the Committee either for a topic or for a term
if the Committee consider that will assist their role.” Transformation & Future
Council Policy Development and Delivery Committee 1)
To drive the development of the Council’s Transformation and Future
Council Corporate Policies for consideration and adoption by Cabinet and or
Council as appropriate. Note: PD&D Committees may co-opt others on to the Committee either for a topic or for a term
if the Committee consider that will assist their role.” |
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Councillors’ Pledge on Standards. PDF 67 KB Minutes: The Head of
Democratic Services submitted a report, which sought approval to re-adopt the
Councillor Pledge on Standards. In accordance with Council Procedure Rule 30 “Voting” a recorded vote was requested. The voting on the amendment was recorded as follows:
In light of the result of the Recorded Vote the recommendations were adopted. RESOLVED that: 1)
The
Councillor Pledge on Standards be re-adopted; 2)
It be
compulsory that all Councillors sign the “Councillor Pledge on Standards”. |
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Councillors’ Local Dispute Resolution. PDF 64 KB Minutes: The Head of
Democratic Services and Monitoring Officer submitted a joint report, which
sought approval to re-adopt the Councillors Local Dispute Resolution. RESOLVED that: 1)
The Councillors
Local Dispute Resolution as outlined in Appendix A of the report be re-adopted; 2)
Councillors
agree to attempt to resolve any grievances they may have with other Councillors
through the internal mediation process wherever possible, before referring an
issue to the Public Services Ombudsman for Wales. |
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Councillors' Questions. PDF 103 KB Additional documents: Minutes: 1) Part A ‘Supplementary Questions’ Seven
(7) Part A ‘Supplementary Questions’ were submitted. The relevant Cabinet Member(s) responded by
way of written answers contained in the Council Summons. The following supplementary
question(s) required a written response. Question 3 a)
Councillor P N May asked: i)
“The automation of the
system is useful. It is vital that a
public awareness campaign is launched prior to roll out. When will it be fully rolled out? Could the Civil Enforcement Vehicle be
utilised?” The Environment Services
Cabinet Member stated that a written response would be provided. Question 4 b)
Councillor P M Black: ii)
“The DVLA allows the public
to enter a vehicle registration system online in order to establish whether a
vehicle is taxed. Could a similar system
be rolled out for Residents Parking Permits?” The Environment Services
Cabinet Member stated that a written response would be
provided. 2) Part B ‘Questions not requiring Supplementary Questions’ One (1) Part B ‘Questions not requiring Supplementary Questions’ were submitted. |