Agenda and minutes
Venue: Committee Room 6, Guildhall, Swansea. View directions
Contact: Gareth Borsden - 01792 636824
No. | Item |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conducts adopted by both
Authorities, no interests were declared. |
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To approve & sign the Minutes of the previous meeting(s)
as a correct record. Minutes: Resolved that the
minutes of the minutes of the West Glamorgan Archives Committee held on 15
September 2017 be approved as a correct record. |
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Matters Arising. Minutes: The County Archivist and Andrew Dulley reported further to
the query raised at the last meeting and updated the Committee on the initial
research they had undertaken regarding the possible establishment of a separate
Archive Service website. They detailed the potential options and basic costings for
the setting up a dedicated website or a separate area where larger documents
could be stored and accessed via the current Archive Service page on the CCS
website. The Committee discussed the merits of the two options going
forward, the budget implications, technical issues, potential income streams
and requested a written report to the next meeting. |
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Report of the County Archivist. PDF 250 KB Minutes: The County Archivist presented a report which outlined the
work of the Joint Archive Service during the period September to November 2017. Use of the Service He reported on the use of the Service for the quarter and
detailed the background behind the quarterly statistics. He detailed and outlined the figures for the number of hits
to the Archive Service webpages and to Archive Service content on the Ancestry
website. Exhibitions and Events He reported that the ‘Our Abertawe: Celebrating Swansea
Together’ exhibition went on display at the National Waterfront Museum in
November. The exhibition will also form part of a wider multicultural programme
theme at Swansea Museum next year. He referred to the preparatory work being undertaken with
regard to a project to celebrate the 100th anniversary of women’s
suffrage, and detailed the links developed with Women’s Wales Archives and
Women’s Local Government Society on this project. He indicated that in an era of budgetary
pressure, he valued the Service’s partnership working and would continue to
work with other Council sections voluntary groups and with Communities First
co-ordinators in both Authority areas. He outlined the various events and fairs the Service
attended by the service during the period. The Chair referred to three events taking place next year
that the Service could be potentially involved in, including the centenary of
the end of the First World War, and the establishment of both the Order of St
John and the Royal Air Force. The County Archivist outlined the various talks given to
schools during the period, and the Service’s use of social media for
involvement in initiatives such as National Map Reading Week and the UK-wide
‘Explore your Archive’ campaign. He also referred to the Service’s recent advertising on
Facebook and outlined its relative success. Digital Preservation Policy He referred to the draft policy which all public authorities
across Wales are looking to adopt to ensure a co-ordinated approach across
Wales in this complex and expanding area, and referred to the key mission
statement outlined at para 4.4 in the policy. He indicated that it is likely that all Authorities across
Wales and not just archive services will need to adopt the policy in the
future, particularly given the move away from paper to ‘born digital’
records. These are records which never
exist in hard copy. Resolved that the
policy be approved and adopted. Professional Meetings and Partnership Working He reported on the various professional meetings attended by
staff during the quarter. Training He outlined the various training courses attended by staff
during the quarter. Archive Collections He reported on the list of archives received by the Service
during the quarter. |