Venue: Chamber Meeting Room - Civic Centre, Swansea. View directions
Contact: Democratic Services
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Minute Silence. Minutes: The Chair informed the Committee that Clive Walton, former member and Vice Chair of the Standards Committee had recently passed away. The members held a minute silence as a mark of sympathy and respect. |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conduct adopted by the City & County of Swansea no interests were declared. |
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Annual Meeting with Political Group Leaders, Chairs of Committees and Chief Executive. PDF 44 KB
Additional documents: Minutes: The Chair reported that the
annual meetings with Political Group Leaders, Chair of Committees and the Chief
Executive was drawing to a close. The
discussions with the Chair of General Licensing Committee and Democratic
Services Committee were the last two scheduled for the current municipal year. The themes for discussion which had been circulated in advance were as follows: 1) What is the role of the Standards Committee? 2) What is the future role of the Standards Committee? 3) How can Political Group Leaders / Committee Chairs promote standards
and good governance through Leadership? 4) How can the Standards Committee become more active in
promoting ethical conduct among Councillors / Co-opted Members? 5) What is your understanding of the Nolan Principles and how
they impact on public life? 6) Are you aware of the Calver decision and do you think that
it’s had an influence on Councillors / Co-opted Members? 7) What are your views on the Authority’s Code of Conduct
training? How could it be improved so as
to raise the ethical standards of Councillors / Co-opted Members? 8) Training for Councillors / Co-opted Members is vitally
important. How can the Standards
Committee tackle those that don’t see training as important? 9) How could Standards Committee encourage the use of the Authority’s
Internal Dispute Resolution Process (Cllr v Cllr)? 10) During the past year, members of the Standards Committee have
attended a number of meetings. Has this
had an impact on behaviour and standards?
What Committees do you feel the Standards Committee members should
attend as observers? The Chair welcomed Councillor P M Matthews, Chair of General Licensing
Committee to the meeting. Councillor
Matthews responded as follows: ·
She
outlined that the role of the Standards Committee was to investigate complaints
and breaches of the Code of Conduct. ·
Councillor
Matthews indicated that the role of the Standards Committee might change in the
future if the Code of Conduct were amended as a result of the Localism
Bill. ·
As Chair
of General Licensing Committee, Councillor Matthews felt she provided a calming
influence to the other Members and tried to offer a guiding hand. ·
Awareness
raising sessions or walk-in sessions were suggested as a way of the Standards
Committee being more active in promoting ethical conduct among Councillors /
Co-Opted Members. ·
In
addition, she felt that Community / Town Councils would benefit from attending
awareness raising sessions. ·
She
felt that Councillors of the City & County of Swansea had always adhered to
the Nolan principles. ·
Councillor
Matthews was aware of the Calver decision and the expectation that people in
public life should have “thick skins”. ·
She
stated that the Code of Conduct training provided by the Authority was very
thorough. ·
Councillor
Matthews had never had to utilise the Authority’s Internal Dispute Resolution
Process (Cllr- v-Cllr). ·
She
would be happy for members of the Standards Committee to attend Licensing
Committee meetings, however much of the business conducted would be in closed
session so they would not be able to stay for those agenda items. The Chair thanked Councillor Matthews for her comments. The Chair then welcomed Councillor Paul Meara, Chair of Democratic
Services Committee to the meeting. ·
Councillor
Meara commenced by stating that he was proud of the fact that he had not had
any previous dealings with the Standards Committee. ·
He was
aware that the Committee looked at breaches of the Code of Conduct when cases
were referred by the Public Services Ombudsman for Wales. ·
In
relation to the future role of the Standards Committee, he felt that would
depend on the future of the Authority in general. He did go on to say that the Standards
Committee used to have a greater workload under the previous administration,
however the number of complaints reported to the Public Services Ombudsman for
Wales had decreased considerably over the past few years. ·
Councillor
Meara felt that Political Group Leaders and Committee Chairs were already
promoting ethical conduct amongst their members. ·
He did
not think it was the role of the Standards Committee to promote ethical conduct
among Councillors / Co-Opted Members. ·
Councillor
Meara was aware of the Nolan Principles and how they impacted on public life. ·
He was
also aware of the Calver decision but was not sure that it had an influence on
Councillors / Co-Opted Members. ·
The
Authority’s Code of Conduct training provided at Induction was acceptable
however it needed to be repeated several months later. He felt that political group whips could play
a role in this process. ·
As
Chair of Democratic Services Committee he had worked with the Head of
Democratic Services in order to formalise a new training programme for
Councillors / Co-Opted Members which would be presented to Council on 28 January
2016. No sanction could be imposed for Councillor non-attendance
at training sessions; however Political Group leaders would be informed after
each training session which of their group members had not attended. He did
however understand the difficulty that some Councillors encountered in
attending training due to workload. ·
The
Standards Committee had been invited to attend the Democratic Services
Committee held on 16 June 2015 to discuss Councillor / Co-Opted Member
training. ·
He was
aware of the Authority’s Internal Dispute Resolution Process (Cllr-v-Cllr)
which was currently not being utilised due to the drop in complaints being
made. ·
Agreed
that Standards Committee attending other Committee meetings as observers was
positive and should continue. He suggested
they attend Audit Committee and Planning Committee in particular. The Chair thanked Councillor Meara for his attendance. RESOLVED that all of the comments received from the
Political Group Leaders, Chief Executive and Chairs of Committees be amalgamated
and reported to the meeting scheduled for 4 March 2016. |