Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:

1)              Councillor E J King declared a Personal Interest in Minute 117 “Swansea Standing Advisory Council for Religious Education (SACRE) - Appointment of New Members”;

2)              Councillor M C Child declared a Personal & Prejudicial Interest in Minute 119 “Proposed Appropriation of 21 Acacia Road, West Cross, Swansea” and withdrew from the meeting prior to its consideration;

3)              Councillor J E Burtonshaw declared a Personal Interest in Minute 124 “FPR7 - Broadway Interchange - Local Transport Fund Grant 2018/19”;

4)              Councillor C E Lloyd declared a Personal Interest in Minute 126 “FPR7 - Local Transport Fund Additional Bid 2018/19 - Baldwins Bridge”.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Resolved that the Minutes of the meeting(s) listed below be approved and signed as a correct record:

1)              Cabinet held on 15 November 2018.

The Leader of the Council made no announcements.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period.

A number of questions were asked relating to Minute 114 “Small School Review - Proposal to Close Craigcefnparc Primary School” and Minute 115 “School Organisation Linked to the Welsh Education Strategic Plan - Including Proposed Closure of YGG Felindre and Enhanced Size and Relocation of YGG Tan-y Lan and YGG Tirdeunaw”.

The relevant Cabinet Member(s) responded.

Councillors L R Jones and B J Rowlands asked a number of questions relating to Minute 114 “Small School Review - Proposal to Close Craigcefnparc Primary School” and Minute 115 “School Organisation Linked to the Welsh Education Strategic Plan - Including Proposed Closure of YGG Felindre and Enhanced Size and Relocation of YGG Tan-y Lan and YGG Tirdeunaw”.

The relevant Cabinet Member(s) responded.

Councillor L S Gibbard presented the pre decision scrutiny feedback.

*Call In Procedure: This decision is exempt from the Authority’s Call In Procedure as “the decision has been subject to Pre-Decision Scrutiny and there is no material change in relevant information / evidence”.

Call In Procedure: This decision is exempt from the Authority’s Call In Procedure as “the decision has been subject to Pre-Decision Scrutiny and there is no material change in relevant information / evidence”.

The Cabinet Member for Education Improvement, Learning & Skills presented a report, which presented feedback on the result of the consultation and sought approval for the publication of a statutory notice to close Craigcefnparc Primary School with effect from 31 August 2019.

Resolved that:

1)              Approval is given to publish a statutory notice to close Craigcefnparc Primary School with effect from 31 August 2019;

2)              Cabinet considers any objections received during the statutory notice periods and determines the outcome of the proposals at their meeting on 21 March 2019.

*Call In Procedure: This decision is exempt from the Authority’s Call In Procedure as “the decision has been subject to Pre-Decision Scrutiny and there is no material change in relevant information / evidence”.

Call In Procedure: This decision is exempt from the Authority’s Call In Procedure as “the decision has been subject to Pre-Decision Scrutiny and there is no material change in relevant information / evidence”.

The Cabinet Member for Education Improvement, Learning & Skills presented a report, which outlined the result of the recent consultations and sought a decision whether the land at Beacons View shown edged red on the plan annexed at Appendix G “The Land at Beacons View” should be appropriated from the Housing Revenue Account to Education.

Resolved that:

1)              Approval is given to publish a statutory notice for the relocation and enhancement of capacity and facilities at YGG Tan-y-lan;

2)              Approval is given to publish a statutory notice for the relocation and enhancement of capacity and facilities at YGG Tirdeunaw;

3)              Approval is given to publish a statutory notice to close YGG Felindre with effect from 31 August 2019;

4)              Approval is given to the changes in primary and secondary Welsh-medium catchment areas necessary to reflect the above changes;

5)              Cabinet considers any objections received during the statutory notice periods and determines the outcome of the proposals at their meeting on 21 March 2019;

6)              Cabinet notes that the Land at Beacons View identified on the plan at Appendix G of the report is surplus to requirements and approves its appropriation for the purposes of Education under section 122 Local Government Act 1972, namely for the construction of a new primary school.

Note: Councillor R C Stewart (Chair) withdrew from the Meeting.

Councillor C E Lloyd (Vice Chair) Presiding

The Cabinet Member for Education Improvement, Learning & Skills presented a report, which feedback the outcome of the statutory notice period and sought determination of the proposal to increase the planned places at Ysgol Penybryn Special School.  No objections were received.

Resolved that:

1)              The planned places at Ysgol Penybryn Special School be increased from 130 to 150;

2)              The additional delegated revenue funding to support the establishment of these increased planned places with Ysgol Penybryn Special School and associated potential additional transport costs be accommodated within existing and future education overall revenue budgets.

The Cabinet Member for Education Improvement, Learning & Skills presented a report, which sought approval to increase the membership of the Swansea Advisory Council for Religious Education (SACRE).

Resolved that:

1)              The membership of SACRE Committee A (Faith Groups) be increased by 2 to include one representative from the Baha’i Faith and one from the Humanist Association;

2)              The membership of SACRE Committee B (Professional Associations) be increased by 1 to include a second representative from NASUWT.

The Cabinet Member for Business Transformation & Performance presented a report, outlining the Corporate Performance for Quarter 2, 2018-2019.

Resolved that:

1)              The performance results be noted and reviewed to help inform executive decisions on resource allocation and, where relevant, corrective actions to manage and improve performance and efficiency in delivering national and local priorities.

The Cabinet Member for Business Transformation & Performance presented a report, which sought a decision whether the property 21Acacia Road, West Cross, SA3 5LF should be appropriated for the purpose of housing.  The land proposed to be appropriated is currently held by the Council as Social Services land and is considered to be surplus to requirements for those purposes.

He stated that an amended report had been circulated.

Resolved that:

1)              The property identified on the plan at Appendix B of the report be appropriated for the purposes of Housing, namely the provision of two or possibly 3 units for Council Housing.

The Cabinet Member for Care, Health & Ageing Well presented a report, which sought approval for the Integrated Care Fund (ICF) Capital Funding for the City and County of Swansea and to add the scheme to the capital programme.

Resolved that:

1)              Swansea’s element of the ICT capital grant bid submission to the Welsh Government be approved.

The Cabinet Member for Investment, Regeneration & Tourism presented a report, which sought to confirm the level of funding for the Plantasia capital development works in partnership with Parkwood Leisure.

Resolved that:

1)              The overall Capital Development principles be approved together with their financial implications;

2)              Authority is given to draw down the Capital borrowing and to authorise the schemes contained within the Capital Development principles;

3)              A Project monitoring mechanism be developed to manage the individual schemes with appropriate officer representation and sign off process;

4)              Grant funding opportunities be explored in partnership with Parkwood Leisure to reduce the amount of capital borrowed and repayment costs to the Council.

The Chair of the Economy & Infrastructure Policy Development Committee presented a report, which sought approval to formally adopt the Green Fleet Policy to ensure that the acquisition, use and management of the corporate vehicle fleet consistently and continuously seeks to contribute to the Council’s Corporate Plan commitments in respect of the Well-Being of Future Generations (Wales) Act 2015.

Resolved that:

1)              The Green Fleet Policy be adopted.

The Cabinet Member for Environment & Infrastructure Management presented a report, which detailed a proposal to keep recyclables out of black bags at the kerbside to encourage increased recycling to meet increasing statutory targets.  The approach also sought to avoid the need to further restrict the number of black bags of their collection frequency.

He stated that the consultation results had been circulated.

Resolved that:

1)              Residents be advised that the recyclables listed below are not permitted to be placed in their residual (black bag) waste:

Ø    Food;

Ø    Cans and Tins;

Ø    Glass Bottles & Jars;

Ø    Paper & Cardboard;

Ø    Plastic Bottles, Tubs and Trays (all film or “flimsy” plastic still to go in the black bags).

2)              A Recycling Promotions process be started to check black bags for significant recyclables;

3)              The process detailed in Paragraphs 4.3 to 5.1 of the report be followed to seek a step change in waste management and recycling in the home.

The Cabinet Member for Environment & Infrastructure Management presented a report which confirmed the bid for additional Local Transport Fund (LTF) monies and sought approval for expenditure on the Broadway Interchange project 2018-2019.  The report sought also to comply with Financial Procedure Rule 7 “Capital Programming and Appraisals”, to commit and authorise a variation to an existing capital scheme in the Capital Programme.

Resolved that the Broadway Interchange Project, together with its financial implications are approved.

Cabinet were requested to exclude the public from the meeting during consideration of the item(s) of business identified in the recommendations to the report(s) on the grounds that it / they involve the likely disclosure of exempt information as set out in the exclusion paragraph of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 relevant to the items of business set out in the report(s).

Cabinet considered the Public Interest Test in deciding whether to exclude the public from the meeting for the item of business where the Public Interest Test was relevant as set out in the report.

Resolved that the public be excluded for the following item(s) of business.

(Closed Session)

The Cabinet Member for Environment & Infrastructure Management presented a report which confirmed the bid for additional Local Transport Fund (LTF) monies and sought approval for expenditure on the Baldwins Bridge and Dyfatty Junction projects 2018-2019.  The report sought also to comply with Financial Procedure Rule 7 “Capital Programming and Appraisals”, to commit and authorise a variation to an existing capital scheme in the Capital Programme.

Resolved that the recommendations as detailed in the report be approved.