Agenda and minutes
Venue: Lord Mayors Reception Room - Guildhall, Swansea. View directions
Contact: Democratic Services (01792) 636923
No. | Item |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code
of Conduct adopted by the City & County of Swansea no interests were
declared. |
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To approve & sign the
Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the Minutes of Swansea Bay City Region Joint
Committee meeting held on 26 November 2019 be signed and approved as a correct
record. |
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Announcement(s) of the Chair. Minutes: 1)
Dr
Jonathan Burnes – Swansea Bay City Region Programme Director Councillor Rob Stewart (Chair) welcomed Dr Jonathan Burnes to the meeting. Dr Burnes had recently been appointed the Swansea Bay City Region Programme Director and would be commencing the role in March 2020. |
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Public Questions Questions must relate to matters on the open part of the
Agenda of the meeting and will be dealt with in a 10 minute
period. Minutes: There were no public questions. |
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Swansea Bay City Deal Projects - Update. (Verbal) Minutes: Carmarthenshire The Wellness Village project progressing well. Discussions with an Academic Partner were
approaching completion. The Project
Business Case was planned to be presented to the Joint Committee in Spring 2020. The
Project would also be subject to a Peer Review. Neath Port Talbot The Homes as Power Stations Business Case was planned to be presented to the Joint Committee in February 2020. Pembrokeshire Work on the Pembroke Dock Marine project was progressing
well. The Governments had asked for
additional information which had already been addressed; however, a formal
response had been sent on 27 January 2020.
The Authority were also in dialogue with the Secretary of State for
Wales, Simon Hart MP. Swansea The Swansea Central Phase 1 project was progressing well with the contractors currently on site. University of Wales Trinity Saint David The Box Village project was progressing well as part of the new SA1 Swansea Waterfront development. Swansea University The Swansea University Campuses Development project was progressing well. Resolved that: 1)
The updates be noted. |
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Financial Monitoring Report 2019/20 - Swansea Bay City Deal Outturn Position. PDF 560 KB Minutes: The Joint Committee Section 151 Officer submitted a report outlining
the year end forecast outturn position in respect of the Programme Management
Office, Accountable Body and Joint Committee administration functions. Resolved that the Joint Committee review the annual accounts of the Swansea Bay City Region Deal. |
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Swansea Bay City Deal Terms & Conditions. (Verbal) Minutes: The Joint Committee Section 151 Officer provided an update in relation to the Swansea Bay City Region Deal Terms and Conditions and Grant Award. He stated that the first tranche of £18,000,000 had been released and that a further tranche release was expected prior to 31 March 2020. He stated that the Section 151 Officers were scheduled to meet week commencing 3 February 2020 in order to discuss the Funding Agreement which was currently with Geldards Solicitors. Resolved that the update be noted. |
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Internal Audit Governance Arrangements. PDF 313 KB Additional documents:
Minutes: The Head of Internal Audit (Pembrokeshire Council) Joint Committee Section 151 Officer submitted a report which outlined the Internal Audit Charter. The Internal Audit Charter defines the purpose, authority and responsibility for the provision of the Internal Audit Service and establishes the position of Internal Audit within the Partnership, including reporting lines of the Head of Internal Audit. Resolved that the draft Internal Audit Charter and Internal Audit Terms of Reference 2019-2020 as attached to the report be adopted. |
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Implementation Plan (Version 22). PDF 292 KB Additional documents: Minutes: The Regional Office submitted a report which sought approval
of the latest version of the Implementation Plan. Resolved that the
latest version of the Implementation Plan be adopted. |
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Minutes: The Regional Office submitted a report which sought authorisation
for the Swansea Bay City Region’s attendance at MIPIM 2020 and its associated
costs. Resolved that the Swansea Bay City Region’s attendance at MIPIM 2020 and its associated costs be authorised. |
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Supporting Innovation and Low Carbon Growth Project (Neath Port Talbot Council). PDF 339 KB Additional documents:
Minutes: The Regional Office submitted a report which outlined the Supporting Innovation and Low Carbon Growth Project. The project had been developed to deliver a coordinated delivery of sustainable growth and job creation with a targeted focus on the Port Talbot Harbour side area. Resolved that: 1) The feedback from the Economic Strategy Board on the Supporting Innovation and Low Carbon Growth projects be considered; 2) The formal submission of the Supporting Innovation and Low Carbon Growth full five-case business plan to the UK Government and Welsh Government be approved; 3) Officers be granted delegated powers to make any minor amendments necessary to obtain that approval. |
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Terms and Conditions and Grant Award Update. (Verbal) Minutes: This item was a duplication of Minute 47 “Swansea Bay City Deal Terms & Conditions” and was therefore removed from the agenda. |
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Swansea Bay City Region Programme Director - Update. (Verbal) Minutes: The Chair welcomed Dr Jonathan Burnes to the meeting. Dr Burnes had recently been appointed the Swansea Bay City Region Programme Director and would be commencing the role in March 2020. |
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Feedback from Economic Strategy Board (ESB). (Verbal) Minutes: The Chair of the Economic Strategy Board (ESB) provided an update on its recent work: Ø Interviewing Candidates as Advisors to the ESB; Ø Preparing a Procurement Principles document for consideration by the Joint Committee in March 2020. Resolved that the feedback be noted. |