The Chair welcomed all attendees to the meeting and
requested that the Lawyer outline the
procedure to be adopted by the Sub Committee in considering the application.
The Lawyer provided a comprehensive overview of the
procedure to be adopted by the Sub Committee when considering the application.
The Licensing Officer reported on the application for a
premises licence in respect of
Parc William, Loughor, Swansea. She referred to the Licensing Objectives,
policy considerations and the guidance from the Home Office. Specific
reference was made to application for a premises licence at Appendix A, the
location plan of the premises at Appendix B, conditions consistent with the
operating schedule at Appendix C and the representations made by Other Persons
at Appendix D.
One representation had been received from Other
Persons. A copy of their representations was attached at Appendix
D. The representation made reference to a number of concerns regarding
the Park, however, they were not considered to be valid representations under
the Licensing Act 2003. The only concern
to be considered was in regard to public nuisance.
The Licensing Officer stated that no further communication
had been received from the Other Person who was not present at the meeting
today.
In the absence of Other Persons, the Licensing Officer read
out the representations which related to the prevention of public nuisance.
The Lawyer advising the Committee stated that multiple
attempts had been made to contact the Other Person and urged Committee Members
to have due regard to the representation in the context of one of the four
Licensing Objectives, specifically public nuisance.
Mr D Price-Deer, Applicant, stated that the application was
comprehensive across all four of the Licensing Objectives. The Application was one of four applications
that had been made this Summer. It was
noted that the other applications had received no objections. He detailed the events planned for the Park
this Summer should the Committee be mindful to grant the application. Members’ noted that the events planned were
family orientated events, both concluding at 23.00 hours and 21:00 respectively.
He referred to the objection in regard to noise and confirmed
that numerous visits had been made to the site with the intention of siting any
noise making apparatus away from residential areas towards Loughor Estuary,
thus minimising any inconvenience.
He stated that the Events Team were very experienced and had
successfully overseen many high profile events across the Authority. As the Council’s Events Team they had worked within
a number of challenging areas (e.g. Singleton Park which is surrounded by many
residents). The Events Team have been
successful in delivering events in that area, both in terms of capacity and noise
levels. The Events Team have taken on
board the experiences gained with residents and ward members and worked with stakeholders
to deliver successful and safe events. The
events themselves are monitored by the Safety Advisory Group (SAG), Senior
Management and Senior Members of the Authority.
It was RESOLVED that the press and public be
excluded from the hearing in accordance with paragraph 14 of the Licensing Act
(Hearings) Regulations 2005, to enable the Sub-Committee to take legal advice.
(CLOSED SESSION)
Members
discussed the issues relating to the application.
(OPEN SESSION)
The Lawyer advising the Sub-Committee gave a comprehensive overview
of the legal advice tendered.
The Chair indicated that the Sub-Committee had considered
the application and representation made and the needs and interests of all
parties in terms of the Council’s Statements of Licensing Policy, statutory
guidance and the requirements of the Licensing Act 2003.
The Sub-Committee Resolved to
Grant the application subject to conditions consistent with the
operating schedule and as modified as considered appropriate for the promotion
of the licensing objectives as below.
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1.
There will be a maximum of 6 days of licensed activity
per annum.
2.
Unless agreed with all the Key Stake Holders, the
Premises Licence Holder shall prepare and submit an Event Management Plan
(EMP) to the City and County of Swansea (CCS) Safety Advisory Group (SAG) at
least 1 month prior to each event.
This must include an overview of the area of the premises to be used,
set out how the event will be managed, the precautions and risk assessments
undertaken to cater for all reasonable foreseeable contingencies and which
will demonstrate the procedures, roles and specific responsibilities of the
management team, security and associated personnel.
3.
The finalised version of such a plan must be submitted to
and approved by SAG no later than 7 days prior to the commencement of the
event (or an alternative timescale subject to agreement with all relevant
parties).
4.
Regular planning meetings to be held to discuss all
aspects of the event(s) with various relevant key stakeholders, as part of
the SAG, if required.
5.
Regular on site meetings will be held between relevant
key stakeholders and the premises licence holder and or their nominated
person(s) during the event(s) as agreed with the SAG.
6.
The EMP is a live work in progress document and must be
updated as required to respond to last minute changes. (For example, an
increased terror threat, health threat, national event, pandemic etc. All
changes must be agreed with the SAG.
7.
Robust plans (including contingency and counter terrorism
planning, having regard to the Crowded Places Guidance) will be provided as
part of the EMP and if applicable to the event will detail the items
below following discussion with relevant key stakeholders:
a. Traffic Management Plan
b. Policy on Drugs
c. Prohibited items & Search
Policy
d. Terms and Conditions of Entry
e. Means of Communication
f. Major Incident Plan
g. Waste Management Plan
h. Crowd Management Plan
i. Noise Management Plan
j. Health & Safety Policy
k. Security Plan
l. Medical Plan
m. Fire Safety Plan
n. Wind Management Plan
8.
The premises licence holder, or nominated representative,
shall be responsible for and be present at all times during the event, except
where such control becomes the responsibility of authorised officers of the
Emergency Services and shall not engage in any activities which will prevent
the general supervision of the event.
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9.
The premises licence
holder shall ensure that only reputable security companies will be used at
each event, numbers of which will be detailed in the EMP
10. The premises licence holder or nominated person shall ensure that a
register of stewards and security personnel is maintained at all times at the
premises. Such register to include the name, registration number, contact
details of the member of staff along with the date, time on duty and time off
duty. Full details of the agency supplying the staff to be endorsed and the
register to be available for inspection on request by a Police or Authorised
Officer.
11. The premises licence holder shall ensure an incident recording
system is maintained at the premises showing details of the date and time of
all assaults, injuries, accidents or ejections, as well as details of the
staff member involved, the nature of the incident and the action/outcome. The
system must be kept available for inspection by the Police or Authorised
Officers.
12. No glass bottles or glass drinking receptacles will be permitted on
to the site, unless previously agreed with the SAG, in line with the specific
EMP provided.
13. The premises licence holder shall ensure that an adequate system of
counting and recording persons in and out of the event site is in place to
ensure that the customer levels in all areas do not exceed the limit endorsed
in the venue risk assessment and EMP.
This information must be made available to authorised officers and key
stakeholders throughout the event and upon request
14. The premises licence holder shall ensure that any further
information needed or requested and agreed by the relevant key stakeholder of
the SAG will be detailed in the EMP.
15.
The maximum permitted
number of 4999 persons shall be permitted in the licensed area during the
event. This number shall include all ticket sales, guests, artists, staff and
any persons associated with the safe running of the event.
16. The premises licence holder shall ensure
that a detailed plan of the final layout of the site is submitted to the
Licensing Authority no later than 7 days prior to commencement of the event.
The area within which amplified and organised music is to be played to be
clearly delineated in red. The location
of all structures and facilities including roadways and event areas shall be
clearly indicated and entry and exit points of all structures and areas
shown. The Fire Points, Medical and
First Aid Points and Information Points shall also be shown. The Site Plan is
to be gridded and referenced.
17. The premises licence holder shall ensure
that an acceptable level of illumination is provided when required, to all
entrances/exits and escape routes from the event. Checks to agree lighting levels,
shall take place during low level lighting and prior to the event commencing.
18. The premises licence holder shall ensure
that all aspects of public safety are discussed in advance, with the relevant
key stakeholders. Details of which
will be outlined in the EMP
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19.
No Amplified music will take place before 09:00
and after 23:00
20.
Adequate litter collection and disposal
procedures will be in place in and around the event premises to ensure the
all areas are free from litter following the conclusion of the event.
21.
Where possible, deliveries/collections to/from
the site will be undertaken at a reasonable time, to be agreed with the
relevant key stakeholders, so as to have minimum impact on local residents.
22.
Adequate sanitary provisions will be put in place
within the event premises.
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23. There will be no
adult entertainment at the premises.
24. A Challenge 25 proof of age scheme, shall be
operated at the premises where the only acceptable forms of identification
shall bear their photograph, date of birth and a holographic mark.
25. A log shall be kept
detailing all refused sales of alcohol. The log should include the date and
time of the refused sale and the name of the member of staff who refused the
sale.
26. Premises to keep up
to date records available for inspection of staff training in respect of age
related sales.
27. The log shall be
available for inspection at the location by the police or an authorised
officer of the Council at all times whilst the premises are open.
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