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Website URL : http://www.swansea.gov.uk/index.cfm?articleid=619
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Agenda and minutes

Venue: Committee Room 5, Guildhall, Swansea. View directions

Contact: Scrutiny - 637732 

Items
No. Item

1.

Disclosure of Personal and Prejudicial Interests.

Minutes:

None

2.

Public Questions

Questions must relate to matters on the open part of the Agenda of the meeting, and will be dealt with in a 10 minute period

Minutes:

None

3.

Minutes. pdf icon PDF 110 KB

To approve & sign the Notes of the previous meeting(s) as a correct record.

Minutes:

Approved

4.

Update on Wellbeing Plan and Next Steps pdf icon PDF 148 KB

·         Suzy Richards - Sustainable Policy Officer

·         Penny Grufydd - Sustainable Policy Officer

Minutes:

·         Suzy Richards and Penny Gruffydd attended to brief the panel on the Well-being plan and next steps

·         The plan is an overarching strategy and the delivery will come in the form of action plans

·         Some themes (such as Early Years) are already delivering and have plans and actions in place

·         Other themes are new and so they need to be developed (such as Stronger Communities)

·         Action plans should be completed by the summer

·         The Public Services Board needs to monitor what difference is actually being made

·         The ‘distance travelled’ may be the best way to track performance as there will be no performance indicators to track with

·         There will be short, medium and long term objectives in each step

·         The expectancy is that these projects will be looking at a 3-4 year timeframe in terms of action and delivery

·         The Welsh Assembly is encouraging moves away from the standard performance indicator. They want to see qualitative ways of reporting with outcomes such as investments, commitments to schemes and success stories

·         The PSB core group will be tracking the plan and facilitating integration

·         The PSB Planning Group and PSB Partnership Group will be providing review and there will be leads allocated to specific actions

·         Each partner who has signed up to this has a target audience and each little success adds up to overall progress

·         The Welsh Government, the Future Generations Commissioners Office and the Welsh Audit Office are looking at new ways of evaluation

·         The ‘most significant change’ approach is about looking and learning from actions

·         Each partner organisation was asked to use their own engagement mechanisms to get feedback and input during the consultation process for the well-being plan

·         The theme of ‘economy’ runs through the whole of the plan and is imbedded in actions

·         The City Deal has a specific governance structure so whilst it is supported, it does not appear as a standalone objective in the plan

·         Success will be measured over the long term and won’t be seen overnight

·         Long term plans can be difficult to measure because by the time the deadline approaches the intended impact is lost

·         The PSB runs on goodwill partnership working, there is a risk that imposing performance indicator monitoring on the organisations would make them less keen to be involved

·         The action plan has deliverables built in (e.g. set up a team to deal with an issue) so there are tangible actions along the way

·         The Panel were concerned that without performance indicators there will be difficulty measuring success

·         Collaborative performance will also be monitored by the Welsh Audit Office do indirect performance monitoring will also take place that way

·         There will also be an opportunity to measure progress when the next wellbeing assessment takes place

·         Some of the objectives map back to the One Swansea Plan, but others such as Stronger Communities and Working with Nature were informed by stakeholders so they are new

·         The Panel would like to meet with the relevant officers again in 6 months after the action plan is published to review

5.

Future Generations Act and Scrutiny - Guidance pdf icon PDF 111 KB

·         Cllr Mary Jones - Convener

Additional documents:

Minutes:

·         The Panel read a report outlining the obligations and guidance for the Panel which was informed by the report the Centre for Public Scrutiny did on behalf of the Welsh Government

·         It also included a reminder of the Five Ways of Working and The Sustainable Development Principle

 

6.

End of year review pdf icon PDF 127 KB

Councillor Mary Jones

Minutes:

·         The Panel reflected on what they had achieved in the year and what went well

·         Next year will see a more focused schedule of meetings with core members and organisations who have started delivering under the objectives

·         There will also be an initial session focusing on the governance arrangements of the board

7.

Work Plan 2018-19 pdf icon PDF 48 KB

Discuss and approve the Work Plan for 2018-2019

Minutes:

·         Plan approved

·         Schedule a session August/September to review the action plans

 

Contacts:
© 2011 City and County of Swansea
Civic Centre, Oystermouth Road, Swansea. SA1 3SN. Tel: 01792 636000 Fax: 01792 636340