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Website URL : http://www.swansea.gov.uk/index.cfm?articleid=619

Agenda and minutes

Venue: Committee Room 5, Guildhall, Swansea. View directions

Contact: Scrutiny 637732 

No. Item


Disclosure of Personal and Prejudicial Interests.


·         None


Minutes. pdf icon PDF 244 KB

To approve & sign the Notes of the previous meeting(s) as a correct record.

Additional documents:


·         Approved


Public Questions

·         Questions must relate to matters on the open part of the Agenda of the meeting, and will be dealt with in a 10 minute period



·         None


Commissioning Reviews - Progress Update pdf icon PDF 139 KB

·         Councillor Clive Lloyd - Cabinet Member - Business Transformation & Performance (Deputy Leader)

·         Sarah Caulkin – Chief Transformation Officer


·         Regeneration and Planning savings listed as ‘not achieved’ will be delayed rather than not achieved over all

·         Query over the ‘enveloping schemes’ in Corporate Building/Corporate Property – department to clarify

·         Council costs in relation to Corporate Building and Corporate Property are coming into line with external contractors and as a result more work is being done ‘in-house’

·         Need further clarification on the Route Planning Update’ within Waste Management

·         Business Support Programme savings are over 5 year period – confident in figures

·         Would like more information on Catering performance – department to feedback 6 months’ worth of performance

·         Some services and projects are impacted by sickness – services are still being delivered but not ‘gold plated’

·         Some services have changed as a result of staff loss but they are not necessarily worse – some services have changed how they do things

·         Looking at roles and ensuring they are multi-skilled for staff cover

·         Potential issues for staff taking on extra and generic work



Quarter 3 Performance Monitoring Report pdf icon PDF 105 KB

·         Councillor Clive Lloyd - Cabinet Member - Business Transformation & Performance (Deputy Leader)

·         Richard Rowlands – Corporate Performance Manager

Additional documents:


  • Trying to meet challenges around social services safeguarding measures
  • Positive that the Local Development Plan has been accepted – big piece of work
  • Good work in terms of City Centre Regeneration
  • New report and format which is produced via software now


Social Services

  • AS9 (DoLS assessments completed in 21 days or less) – performance dropped at Q3 following an Improvement at Q2 - the backlog is reducing. Some discussion over assessments in general and effectiveness of gathering correct information from people
  • PAM025 (Rate of delayed transfers of care for social care) – Domiciliary care providers cannot cope with demand but ongoing issues here. Adult Services Scrutiny Panel are looking closely at this
  • SAFE27 - Staff training on safeguarding is red, and needs to improve



  • School attendance remains stable but some signs of weakness at Q2 and Q3
  • EDU016a Pupil attendance in primary school - declining but being monitored
  • BBMA4 Number of apprenticeships or trainee starts in the Council – Targets being revised due to budgetary constraints
  • Query around national media stories of pupils being taken off roles to improve attendance


Economy and Infrastructure

  • No significant changes




Tackling Poverty


  • HBCT01a Housing Benefit speed of processing – shows improving trends
  • HBCT01b Housing Benefit processing changes of circumstance – time taken to process changes in circs still relatively high - may be due to Universal Credit roll out
  • POV10/POV11 Gaining Employment/Gaining Qualifications - new indicators, request more information


Transformation and Future Council


  • CHROO2 Days lost due to staff sickness – declining trend, data quality under review. Concerns that loss of staff is affecting staff sickness. Follow up with department for further information
  • FINA6 – Delivery of savings is challenging linked with complex transformation



Work Plan 2018-19 pdf icon PDF 65 KB


·         Scrutiny Officer to work on new draft plan for 2019/20 and bring to next meeting

Letter to Cabinet Member pdf icon PDF 325 KB

Cabinet Member Response pdf icon PDF 299 KB


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