Agenda and minutes
- Attendance details
- Agenda frontsheet PDF 327 KB
- Agenda reports pack PDF 10 MB
- Printed minutes PDF 326 KB
- Letter to Cabinet Member - Business Transformation and Performance PDF 79 KB
- Letter to Cabinet Member - Investment, Regeneration and Tourism PDF 79 KB
- Cabinet Member Response - Business Transformation and Performance PDF 79 KB
- Cabinet Member Response - Investment, Regeneration and Tourism PDF 79 KB
Venue: Committee Room 5, Guildhall, Swansea. View directions
Contact: Scrutiny 637732
No. | Item |
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Disclosures of Personal and Prejudicial Interests. Minutes: · None |
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Prohibition of Whipped Votes and Declaration of Party Whips Minutes: · None |
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To approve & sign the minutes of the previous meeting(s) as a correct record. Additional documents:
Minutes: · Approved |
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Public Questions Questions must relate to matters on the open
part of the Agenda of the meeting, and will be dealt with within a 10 minute
period Minutes: · None |
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An opportunity
for the Panel to discuss the Archive Service
Minutes: · Archives is one of the few services which survived after the breakup of West Glamorgan · Based in Civic Centre Swansea but with a branch in Neath · There is a joint archives committee which is advisory and the focus is on the service itself which is very beneficial · Sits within Cultural Services within the Council · Meet with Neath Port Talbot (NPT) colleagues quarterly · The relationship between Swansea and NPT works very well · Records management is managed by legal services · Welsh Government has requirements on accreditation standards for archives · Archives hold magistrate court records on behalf of central government · Archives are records of institutions and individuals – they can be administratively important or culturally important · Archives are a hybrid service combining legal and cultural importance · Often used by the public for boundary disputes · Archives are a record of facts so are very useful in a world of conflicting perceptions of reality · Half of the records in archives have been donated · 2.5 miles of shelving in the Civic Basement · Some high value items and one collection recognised by UNESCO · 95% full and not in a position to accept a major collection · Ongoing practical working relationship with the University · Can’t digitise records and get rid of the original documents – part of people’s heritage · Local authority are custodians of collections on behalf of all society · Storage environment essential – must be temperature and humidity controlled, with protection against flood and fire. All of these are major risks · University have the same storage requirements and standards as us · 15th busiest archive in the UK – all over the UK attendance figures are declining and hence we have kept our position in the UK league table as ours have declined at the same rate. · people access online services in line with the expansion of online information · The service is very customer focused with very high satisfaction responses · Team also do outreach in schools, social media information, special events and portable exhibitions · These are very successful and inspiring · Team also produces publications, latest is on the post war re-building of Swansea) · Send data to CIPFA but Council is no longer a member of CIPFA due to budget restrictions · If only taking small items, there is about 5 years left of storage in Civic basement · Civic Centre is under review and Corporate Property along with Cultural Services are looking at future options for archives · Open to relocation to create a more sustainable service but must have proper storage – paramount for future generations and in line with the Wellbeing of Future Generations Act 2015 · There needs to be a proper timescale and plan to create a more sustainable and public facing archive service · Does not necessarily have to be City Centre – just be correct storage conditions · Purpose built may be the only option due to the building specifications required · There is currently no specific project or dedicated timeline to address the issue of archives – budget restrictions · There needs to be proper plan in the event that the Council move from Civic · Suggestions a project board is in place to start to explore and apply for external funding now · The archive service and support needs to be in the same building as the documents themselves · No realistic scope to fully control the family history resources online due to the cost and infrastructure needed to load all of the information online initially |
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An update on
Council charges ·
Chris Williams – Head of
Commercial Services ·
Cllr Clive Lloyd – Cabinet Member for
Business Transformation and Performance Additional documents:
Minutes:
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Charges An update on
Council charges ·
Chris Williams – Head of
Commercial Services · Cllr Clive Lloyd – Cabinet Member for Business Transformation and Performance Minutes: · Exempt items discussed |
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Minutes: · Potential Commissioning Review scoping reports to go to panel · Potential for another completed Commissioning Review update in a future meeting |
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Letter to Cabinet Member - Investment, Regeneration and Tourism PDF 320 KB Additional documents: |
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Cabinet Member Response - Business Transformation and Performance PDF 480 KB |
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Cabinet Member Response - Investment, Regeneration and Tourism PDF 312 KB |