Agenda and minutes
Venue: Committee Room 3A, Guildhall, Swansea. View directions
Contact: Democratic Services - 01792 636923
No. | Item |
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Election of Chair Pro Tem. Minutes: Resolved that
Adam Hill be elected as Chair Pro Tem. Adam Hill, (Chair Pro Tem) presided. |
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Disclosures of Personal & Prejudicial Interest. Minutes: No interests were declared. |
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To approve and sign the Minutes of the previous meeting(s) as a correct record. Minutes: Agreed that the
Minutes of the Swansea Public Services Board – Partnership Group meeting held
on 13 November 2018 be approved and signed as a correct record. |
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Joint Public Services Board Meeting. (Verbal) Minutes: Chief Superintendent Martin Jones outlined details of a
joint report of the Critical Incident Group on Substance Misuse established by
the two Public Services Boards of Neath Port Talbot and the City & County
of Swansea. The report identified the
actions to bear down on drug-related deaths in the region and to tackle the
scourge of County Lines. A considerable amount of work had been undertaken including
changing services, outreach programmes, more clinics and waiting lists. The group would meet again in 6 months to
look at the structure developed as a result of the report, and opportunities
for strengthening what had already been achieved. He went on to say that governance arrangements of the Area
Planning Board would also be considered in order to streamline the reporting
process. Colleagues may wish to contribute to the questionnaire
available in relation to the review of substance use services in Western Bay
that had been commissioned by the ABMU Area Planning Board – Sian Harrop-Griffiths
would circulate details. Agreed that: 1)
The report of the Critical Incident Group be
circulated to the PSB Partnership Group; 2)
The link to the questionnaire on substance use
services in Western Bay be circulated to the PSB Partnership Group. Andrew Davies (Chair) Presided |
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Public Questions. Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period. Minutes: There were no public questions. |
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Swansea Public Services Board Governance Review. (Verbal) Minutes: The Chair updated the Group on the current situation in
relation to the ongoing Governance review.
The review had been commenced in order to streamline the process and improve
the structure of the PSB in order to make it more effective by focussing on the
Wellbeing objectives by having a transparent, open, accountable and inclusive
system. The Governance Steering Group had met 3 times and developed
draft terms of reference and a draft Memorandum / Statement of Understanding. A general discussion ensued with the following points being
raised: ·
Only one PSB body in NPT made up of around 20
members, chaired by the Leader of the Local Authority together with the 4
statutory partners, 3rd sector and representation from Housing
sector. NPT did not have core, planning
or research groups; ·
A measure was required to develop the work to
make it more effective; ·
In NPT each objective lead provided a report to
the overarching partnership group. This
allowed monitoring of progress and results had been achieved. Swansea PSB could learn from this process; ·
NPT was also in process of a governance review. ·
Regional Partnership Board governance review
completed. As some of the work aligned
and overlapped, hopefully it would avoid duplication; ·
Initiatives such as poverty commission, human
rights, healthy cities needed to be brought together
and simplified. ·
The risk register needs to focus on the delivery
of the objectives whilst still acknowledging other potential risks; ·
Task & finish groups be established with a
small number of key representatives who would feed back to the partnership
group; ·
Carmarthenshire and Ceredigion had adopted a
task orientated approach which has proved very successful. They also worked on a regional basis; ·
An approach was required that could identify
gaps in the delivery of the Wellbeing Plan; ·
We need to challenge the way we work. The 5 ways of working should be embedded into
each of our organisations; ·
All of the administration for the PSB was
falling on the Local Authority. Was
there scope for other partners to provide assistance, not just financial, such
as Human Resources or Personnel? ·
A research group was still required in order to
undertake the wellbeing assessments; ·
A process for reporting back on schemes
established such as transformation bids, Swansea Wellness Centre, etc would
also be beneficial. Agreed that: 1)
The update be noted; 2) A further discussion take place at the next Core Group meeting on 12 April 2019. |
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Minutes: The Sustainable Policy Officer, Swansea Council provided an
update on the Risk Tracker. There was a general discussion around whether individual
organisations had undertaken a mapping exercise of their objectives to inform
the annual report in order to identify any gaps. In addition it was queried whether an audit should be
undertaken to establish what difference the Wellbeing Plan had made since its
adoption. Agreed that the
update be noted. |
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Human Rights City. (Verbal) Minutes: The Chair reported that Dr Simon Hoffman, Associate Professor, Swansea University had undertaken the work on behalf of the Swansea Public Service Board, particularly the establishment of a Steering Group and Delivery Plan. An aspirational vision statement was in the process of being considered and an action plan would be devised to link in with the Wellbeing Plan. Some delivery actions would be for individual organisations and some would be shared actions. Agreed that 1) The update be noted. 2) An update/report be presented to a future meeting of the Public Services Board. |
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Measuring Our Nations Progress (BETA email consultation). PDF 47 KB Minutes: The Cabinet Member for Care, Health and Ageing Well reported on the consultation on proposals to set national milestones for Wales in relation to the Well-being of Future Generations (Wales) Act 2015. He stated that he would be responding personally to the consultation and would share his views with the Board. The Consultation was noted. |
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Welsh Government Assets -Ystradau National Assets Working Group. PDF 268 KB Minutes: The contents of the letter from the Cabinet Secretary for Finance were noted. It was suggested that the item be discussed in more detail at a future meeting as there were further opportunities around the Wellbeing objectives that could be included, such as active travel plans. In addition, a paper on the Swansea Wellness Centre was due to be presented to the ABMUHB. It was suggested that the contents/outcomes be discussed at a future meeting of the Public Services Board. Agreed that: 1) Ystadau Cymru Board be discussed at a future meeting; 2) An update on the Swansea Wellness Centre be discussed at a future PSB meeting. |
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Her Majesty's Prison and Probation Services (HMPPS) in Wales Partnership Report. PDF 592 KB Minutes: The report was noted. |