Agenda and minutes

www.swansea.gov.uk/disclosureofinterests

 

In accordance with the Code of Conduct adopted by the City and County of Swansea, no interests were declared.

To approve and sign the Minutes of the previous meeting(s) as a correct record.

Resolved that the Minutes of the Transformation & Future Council Policy Development Committee held on the 26 June 2018 be approved and signed as a correct record.

The Sustainable Swansea Programme Manager provided a presentation on the Workplan 2018/19, which included the following: -

 

·                Purpose of the PDC Committee

          ‘PDC’s are Committees of Council with the purpose of development of the Council’s Corporate Policies for consideration and adoption by Cabinet and/or Council as appropriate’.

         

·                Today’s Committee

o  Finally agree the T&FC PDC Work Plan – Elements and their Scope

o  Discuss Committee leads for key areas of the work programme.

 

·                Work Plan Areas agreed in June

o  Employee HR Contracts (Definitions)

o  Organisational Development Strategy & Plan

o  Flexible Working Hours

o  Co-Production

o  Procurement Action Plan

o  Council Communications

o  Citizen App (Links with Communication above)

 

·                What does each item require?

o  Scope

o  Understanding the problem prior to a solution

o  Actual output and added value from the Committee – remembering PDC purpose

o  PDC lead/Champion

o  Options or final product / outcome

 

·                Next Steps

o  Programme in working / scoping sessions for each agreed work plan element

o  Send key documents in advance e.g copy of the Organisational Development Strategy & Plan, flexible working brief

o  121/meetings with agreed Lead Officer and PDC Lead / Champion

 

The Committee asked questions of the Presenting Officer who responded accordingly. Questions and discussions focussed on: -

 

Employee HR Contracts / Organisational Development Strategy & Plan / Flexible Working Hours

·                A written report was requested on the definitions / different types of contracts.

·                It was suggested that retention of staff be looked at as part of the Organisational Development Strategy & Plan

·                An update was requested on the baseline data on employee contracts

·                The three areas of Employee HR Contracts, Organisational Development Strategy & Plan and Flexible Working Hours be looked at together as they are intrinsically interlinked

Co-Production

·                Definition and scope of Co-Production

·                Possible areas suitable for Co-Production

Council Communication / Citizen App

·                These areas be looked at together as there are overlaps between the two

 

Resolved that: -

 

1)        A written report be provided / delivered to the Committee on the various types of Employee Contracts, to include the definition of each type of contract;

2)        An update be provided to the Committee on the data project and baselining work around employee contracts;

3)        The Organisational Development Strategy & Plan and flexible working hours brief be circulated to the Committee;

4)        A working session be organised ahead of the Committee in September in order to carry out a scoping exercise on Employee HR Contracts, Organisational Development Strategy & Plan and Flexible Working Hours;

5)        The Member leads for each area of work were approved as below: -

 

Project / Tasks	Member Leads
·         Employee HR Contracts (Definitions) ·         Organisational Development Strategy & Plan ·         Flexible Working Hours	Paulette Smith & Erika Kirchner
·           Co-production	Louise Gibbard, Sam Pritchard, Andrew Stephens & Terry Hennegan (in respect of any Co-production in Housing)
·           Procurement Action Plan	Erika Kirchner
·           Council Communication ·           Citizen App	Mike Lewis & Andrew Stephens

 

6)        Meetings be arranged with Officer Leads and Member Leads for each work area.