Agenda and minutes

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In accordance with the Code of Conduct adopted by the City and County of Swansea, no interests were declared.  

To approve and sign the Minutes of the previous meeting(s) as a correct record.

Resolved that the Minutes of the Transformation & Future Council Policy Development & Delivery Committee held on 24 April 2018 and the Minutes of the Transformation and Policy Development Committee held on 24 May 2018 be approved and signed as correct records, subject to the following point of note: - 

·                Minute 46 - The Committee had not yet received an update regarding the range of employments contracts at the Contact Centre.

The Terms of Reference were noted.

The Sustainable Swansea Programme Manager presented the proposed Work Plan to the Committee which comprised of the following: -

1)        Work to help develop a better understanding of the modernisation of working hours policy

2)        Citizen Card application

3)        Procurement previous PDDC Action Plan – Breaking down barriers to local suppliers

4)        Co-production Strategy / Principles for City and County of Swansea

5)        Council Communication

6)        Organisational Development – 21^st Century Workforce.

A discussion was held on the topics of the Work Plan. Questions and discussions focussed on: -

Work Plan – Item 1

·                It was suggested that the Committee attend the agreed pilot teams for the for the Flexible Working Policy once agreed to see how its working. 

·                The Committee requested clarity on the range and difference between employment contracts, i.e. flexible, seasonal, zero hours.

Work Plan – Item 2

·                The Chair requested that a list of what the app could contain be provided to the Committee when work on Item 2 commences.

·                It was noted that not everyone has a mobile phone in order to use the App.

Work Plan – Item 3

·                The changes to the Contract Procedure Rules, developed by the Committee in the last Municipal year, were being finalised.

·                The actions that arose from the workshops could start to be actioned e.g. marketing 

Work Plan – Item 4

·                Meaning of Co-Production

Work Plan – Item 5

·                Communication with the public in particular the tone and language used in communications.

·                Standardisation of communication and corporate branding particularly on e-mail signatures.

·                Possibility of internal surveys to obtain a picture of different communications used across the Council.

Work Plan – Item 6

·                An overview of the Organisational Strategy would be provided to the Committee in order to identify areas to look at.  

The Sustainable Swansea Programme Manager confirmed that she would develop a Schedule of Business from the Work Plan.

Resolved that: -

1)        The Work Plan be noted;

2)        Clarity on the various employment contracts be provided to the Committee;

3)        Visits be arranged to teams who are piloting the Flexible Working Policy Principles. (Teams to be identified once pilots have commenced);  and

4)        A Schedule of Business be produced.