Venue: Committee Room 5, Guildhall, Swansea. View directions
Contact: Democratic Services: 01792 636923
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Apologies for Absence. |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conduct adopted by the City & County of Swansea, no interests were declared. |
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To approve and sign as a correct record the minutes of the previous meeting(s). Additional documents: Minutes: RESOLVED that the minutes of the Development Cabinet Advisory Committee held on 17 February 2016 and the Special Development Cabinet Advisory Committee held on 24 February 2016 be approved and signed as a correct record. Matters Arising from 24 February 2016 Special Development Cabinet
Advisory Committee: 50 Open Spaces Strategy The Chair updated the Committee that the Cabinet Member for Wellbeing & Healthy City had clarified his requirements in relation to this issue, in that he wished the Committee to draft the Open Spaces Strategy prior to individual wards being considered. |
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Swansea Market - Presentation. Lisa Wells, City
Centre Manager Minutes: The City Centre Manager provided a presentation and verbal report to enable the Committee to consider the current position regarding the management and development of Swansea Market in the context of the potential provision of public toilet facilities. She provided information on the background of Swansea Market and explained that at present the only toilets within the Market are for staff and traders, located on the first floor, via two separate stairwells which also provide through access to the first floor offices. She went on to explain the existing City Centre toilet provision and outlined the options available as follows: · Reinstatement of historic toilet provision at 39 Union Street; · Conversion of existing stalls for public toilets (2 options); · Further scoping and feasibility wok be undertaken to develop a programme of works to provide a firm foundation on which external funding could be sought. RESOLVED that the Committee undertaken a site visit to Swansea Market within the next 2 weeks. |
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Community Budget - Presentation. Martin Nicholls, Chief
Operating Officer Minutes: The Chief Operating Officer and Principal
Facilities & Buildings Officer provided a verbal presentation on Community
Budgets (formerly known as the Environmental Improvement Scheme). The new scheme had been approved by Cabinet on 19 November
2015 with significant changes to the scheme, namely: The
criteria has been widened to allow any use by ward members provided it is legal
and complies with the Council’s Constitution, policies and procedures. As such, limited restrictions will apply: ·
Grants
to community groups supporting wider community engagement or services are
permitted but a maximum of £2,000 per annum per member to organisations will be
permitted; ·
Monies
cannot be used in pursuit of any political purposes; ·
Grants/monies
cannot be made available to any commercial organisation or any individual or
organisation whose principles conflict with those of the Council. In addition to the report the
amount of money for 2015-2016 and 2016-2017 has been increased to approximately
£9,500 per ward member (from £3,000). A dedicated Officer – Jane Hunt
has now been employed to administer the scheme and Councillors should liaise
with Jane in relation to Community Budgets. In addition a “Landlords Building
Consent” form / portal had been devised, predominately for schools to use in
relation to any construction works to be undertaken. The Chair had tested the portal prior to it
“going live” and requested a separate form / portal for Councillors as some of
the fields were not relevant to Councillors. Further discussions centred around the following: ·
A list of frequently asked questions should be
available; ·
A catalogue price list, updated on a regular
basis should be available; ·
A standard format for quotes should be devised; ·
Options for procuring items / works from an
external supplier. RESOLVED that 1) A separate form based
on the “Landlords Building Consent” form be devised
for Councillors; 2) A frequently asked questions
(FAQ) list be circulated to Councillors and updated; 3) A catalogue price list
be updated and circulated to Councillors; 4) A clearer format for
budget prices and quotes; 5) Councillors are sent
updated information in relation to the current status of their Community
Budget, to include how much they have spent, what works are outstanding scheme
and how much money they have remaining; 6) Councillors are kept
updated of their amended total each time they spend money from their Community
Budget; 7) Councillors inform the
team of any medium - large scale schemes they wish to be undertaken as soon as
possible in order that works can be scheduled appropriately. |
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Updates from Chair. Minutes: The Chair reported the following updates: 1) Public Space Protection
Orders (PSPO’s) The Chair would be meeting with the Leader, Councillor Andrea Lewis and the Community Safety Manager next week regarding PSPO’s. 2) Pedestrianisation
of Wind Street The Chair would be meeting the Head of Highways and Transportation next week regarding the pedestrianisation of Wind Street and the barriers on the Kingsway. 3) Improvements to Recycling Shop at Recycling Plant The Cabinet Member for Environment & Transportation would like the Development Cabinet Advisory Committee to consider how improvements could be made at the Recycling Shop at the Recycling Plant. |
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Workplan. Minutes: RESOLVED that: 1) The Special Committee scheduled for 23 March 2016 focus on the Open Spaces Strategy; 2) The Committee scheduled for 20 April 2016 received reports on the following issues: · Public Space Protection Orders (PSPO’s); · Waste Management. 3) The following items be considered at future meetings: · Feedback on Regional District Shopping Centres – second visit to Morriston; · Housing Estates Containing Unadopted (Private) Streets; · Pedestrianisation of Wind Street; · Improvements to Recycling Shop at the Recycling Plant. |