Venue: Multi-Location Meeting - Gloucester Room, Guildhall / MS Teams. View directions
Contact: Democratic Services - Tel (01792) 636923
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Disclosures of Personal & Prejudicial Interest. Minutes: In accordance with the Code
of Conduct adopted by the City and County of Swansea, the following interests
were declared: Councillors T J Hennegan, H
Lawson and S Pritchard – Personal – Minute No. 5 – Scrutiny of Swansea Public Services Board. |
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Prohibition of Whipped Votes and Declaration of Party Whips. Minutes: In accordance with the Local
Government (Wales) Measure 2011, no declarations of Whipped Votes or Party
Whips were declared. |
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To approve and sign the
Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the minutes of the Scrutiny Programme Committee held on 16 August, 2022, be signed and approved as a correct record. |
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Public Question Time. Questions can be submitted in writing to Democratic Services democracy@swansea.gov.uk up until
noon on the working day prior to the meeting. Written questions take
precedence. Public may attend and ask questions in person if time allows. Questions must relate to items on the open
part of the agenda and will be dealt within a 10 minute period. Minutes: There were no public questions. |
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Scrutiny of Swansea Public Services Board. PDF 276 KB Additional documents:
Minutes: The Cabinet Member for Economy, Finance & Strategy
(Leader), the Cabinet Member for Climate Change & Service Transformation
(Deputy Leader and Chair of Swansea PSB Joint Committee), the Vice-Chair of
Swansea PSB Joint Committee and the Strategic Delivery and Performance Manager
were all present for Scrutiny of the Swansea Public Services Board (PSB). They
were joined by officers who coordinated the work of the PSB, operational leads
working on the delivery of PSB Well-being Objectives, and other strategic
representatives of the PSB. Provided to the Committee in support of the session, for questions, were: · the recently published PSB Annual Report 2021/22, showing the delivery of PSB well-being objectives · work being done to improve the PSB’s performance framework (following issue raised by the Committee at previous Scrutiny session) · the new Assessment of Local Well-being (published in May 2022), and · a paper on progress with development of a new Local Well-being Plan which must be in place by May 2023. Committee questioning and discussion regarding the performance of the PSB focussed on the following: 1) Efforts to improve the way the PSB measures its performance to facilitate Scrutiny, and challenges around this; 2) PSB funding and resources; 3) Impact of the pandemic on the PSB; 4) Public engagement in the work of the PSB and development of the new Assessment of Well-being; 5) How the PSB Annual Report could be improved, e.g., as well as focus on progress in the delivery of PSB well-being objectives, led by individual statutory members, examples of effective collaborative working on issues; 6) Local Well-being Indicators, including performance in relation to community safety and air quality; and 7) The involvement of the Scrutiny Programme Committee in scrutinising the draft PSB Well-being Plan. The Chair thanked all Members, Officers and Board Members. Resolved that the Chair of the Scrutiny Programme Committee write to the Public Services Board, reflecting the discussion and sharing the views of the Committee.
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Pre-Decision Scrutiny: Oracle Project Investment Update. PDF 239 KB Additional documents:
Minutes: The Leader of the Council and Cabinet
Member for Service Transformation assisted by the Head of Digital and Customer
Services, were present for pre-decision scrutiny of the Cabinet report on
Oracle Project Investment Update. The report was being presented to Cabinet on
20 October for decision. The Joint Report of the Cabinet Member for Economy, Strategy
& Finance and Cabinet Member for Service Transformation provided an update
on the Oracle Fusion project and sought Cabinet approval for additional
investment in the project to meet unavoidable costs associated with the
pandemic and recovery from it. It asked Cabinet to approve the revised plan and
timeline for the implementation of the Oracle project (completion by 1 April
2023) together with further investment (£2.8m) as outlined. Committee questions focussed on reasons for
the project delay, concerns around the financial implications, exploration of
the specific areas of spending listed in Table 1 (para. 4.1 of the Cabinet
report), and reasons for the additional activities stated. Clarification was
sought in regard to total project costs, the risk of a further escalation of
costs given variables reported that may be out of the Council’s control, (e.g.,
the timing of the teachers’ and local government pay award implementation). The Chair thanked Members and Officers. Resolved that the Chair write
to Cabinet Members outlining the view of the Committee ahead of Cabinet on 20
October 2022. |
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Membership of Scrutiny Panels and Working Groups. PDF 229 KB Minutes: Further to written report, some changes were verbally reported for
agreement: ·
Adult Services Performance Panel – Add Cllr Cheryl
Philpott ·
Child & Family Services Performance Panel – Add
Cllr Cheryl Philpott ·
Road Safety Working Group – Add Cllr Sara Keeton Resolved that the
membership of the Panels and Working Groups as reported, be agreed. |
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Scrutiny Work Programme. PDF 290 KB Discussion
on: a)
Committee Work Plan. b) Opportunities
for Pre-Decision Scrutiny. c) Progress with Scrutiny Panels and Working Groups. Additional documents:
Minutes: The Chair presented the agreed Scrutiny Work Programme for
2022/23 which the Committee is responsible for monitoring. As per Committee
work plan, the plan for next meeting on 15 November is: -
Scrutiny of Cabinet Member Portfolio
Responsibilities: Fly Tipping -
Annual Corporate Safeguarding Report -
Follow Up: Workforce Scrutiny Working Group |
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Additional documents:
Minutes: The Chair presented a report on ‘Scrutiny Letters’ for
information. |
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Date and Time of Upcoming Panel / Working Group Meetings. PDF 199 KB Minutes: The Chair referred to the date and time of upcoming Scrutiny Panel/Working Group Meetings, for information. |
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