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Agenda and minutes

Venue: Council Chamber, Guildhall, Swansea

Items
No. Item

102.

Disclosures of Personal and Prejudicial Interests.

Minutes:

The Chief Legal Officer gave advice regarding the potential personal and prejudicial interests that Councillors and Officers may have on the agenda.

 

The Head of Democratic Services reminded Councillors and Officers that the “Disclosures of Personal and Prejudicial Interests” sheet should only be completed if the Councillor / Officer actually had an interest to declare.  Nil returns were not required.  Councillors and Officers were also informed that any declarable interest must be made orally and in writing on the sheet.

 

In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea the following interests were declared:

 

1)              Councillors J A Raynor declared a Personal Interest in Minute 109 “Welfare Reform Impact Analysis”.

103.

Minutes. pdf icon PDF 183 KB

To approve & sign the Minutes of the previous meeting(s) as a correct record.

 

Minutes:

Resolved that the following Minutes be approved and signed as a correct record:

 

1)       Ordinary Meeting of Council held on 22 November 2018.

104.

Written Responses to Questions asked at the Last Ordinary Meeting of Council. pdf icon PDF 93 KB

Additional documents:

Minutes:

The Chief Legal Officer submitted an information report setting out the written responses to questions asked at the last Ordinary Meeting of Council.

105.

Announcements of the Presiding Member.

Minutes:

1)       David Rowlands, Father of Councillor Brigitte Rowlands - Ill Health

 

The Presiding Member conveyed the Council’s best wishes to David Rowlands, father of Councillor Brigitte Rowlands following his ill health.

 

2)              National Fleet Awards

 

The Presiding Member was delighted to announce that the Authority was selected as finalists for two National Fleet Awards.

 

The first is the Green Fleet Awards held in Leeds on 22 November 2018, where the Authority was awarded the Public Sector Fleet of the Year (Medium to Large) category.

 

The second was for the What Van Awards held in London on 13 December 2018, where the Authority were finalists in the Green Fleet of the Year category.

 

These nominations are based on the introduction of 40 fully electric vans, the general approach that the Authority has adopted to reduce the environmental impact of our fleet and the proposed adoption of a Green Fleet Policy.

 

3)              Diamond Wedding Anniversary (60 Years) - Honorary Alderman Alan Lloyd & Lilian Lloyd

 

The Presiding Member congratulate Honorary Alderman, Former Lord Mayor, Former Mayor and Former Councillor Alan Lloyd and Lilian Lloyd on their Diamond Wedding Anniversary.

 

4)              Amendments / Corrections to the Council Summons

 

i)                Item 13 “Honorary Freedom of the City & County of Swansea to 157 (Welsh) Regiment of the Royal Logistic Corps (RLC)”

 

Add “Sir Karl Jenkins’ name to the list of those that have been bestowed with Honorary Freedom of the City & County of Swansea.

 

ii)               Item 14 “Membership of Committees”

 

Corporate Parenting Board.  Add Councillor W G Lewis.

 

5)              Nadolig Llawen a Blwyddyn Newydd Dda

 

The Presiding Member wished everybody a Merry Christmas and a Happy New Year.  Nadolig Llawen a Blwyddyn Newydd Dda.

106.

Announcements of the Leader of the Council.

Minutes:

1)              Amendments to Cabinet Portfolio’s

 

The Leader of the Council stated that he had made the following amendments to the Cabinet Portfolio’s:

 

i)                Delivery Cabinet Portfolio

a)               Add “Affordable Housing (Support);

b)               Add “Licensing”.

 

ii)              Economy & Strategy Cabinet Portfolio (Leader of the Council)

a)               Add “Finance & Budget Strategy and Budget Oversight”.

 

iii)            Education Improvement, Learning & Skills Cabinet Portfolio

a)              Add “Children & Young People (CYP) Board”.

 

iv)            Environment & Infrastructure Management Cabinet Portfolio

a)              Add “Cycleways”;

b)              Add “Fleet Renewal & Maintenance”;

c)              Add “Green Vehicle Adoption (Support);

d)              Add “Parks (Maintenance & Operations) and Cleansing”;

e)              Add “Public Transport”;

f)                Delete “Estates Maintenance Management (Non HRA)”;

g)              Delete “Licensing”.

 

He stated that he had asked the Head of Democratic Services to update the Council Constitution and website to reflect these amendments and to send out an updated list to all Councillors.

 

2)              Together at Christmas 2018

 

The Leader of the Council congratulated JR Events & Catering for working with the City and County of Swansea in delivering the Together at Christmas 2018 event on 19 December 2018.

 

The event saw a free two course Christmas lunch being provided to the Homeless, Vulnerable and In Need.  He thanked all for assisting during the event.

 

3)              Giant Redwood at the Former Penllergare Estate, Penllergaer

 

The Leader of the Council referred to the recent chopping down of the 176 year old giant redwood tree at the Former Penllergare Estate, Penllergaer and stated that the Authority would exercise all powers against those responsible.

 

4)              Swansea Bay Tidal Lagoon

 

The Leader of the Council provided an update on the Swansea Bay Tidal Lagoon and stated that 11 responses had been received to the recent Prior Information Notice.

 

5)              Swansea Bay Region City Deal

 

The Leader of the Council provided an update relating to the Swansea Bay Region City Deal.

107.

Public Questions.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period.

 

Minutes:

No questions were asked.

108.

Presentation - None.

Minutes:

No Public Presentations were received.

109.

Welfare Reform Impact Analysis. (For Information) pdf icon PDF 110 KB

Minutes:

The Better Communities Cabinet Member submitted an information report, which detailed the findings of the “Welfare Reform Impact Assessment - September 2018 Update”.

 

The Head of Poverty & Prevention gave a presentation.

 

Note: Councillor M Sherwood stated that she would circulate the full report relating to the Welfare Reform Analysis Report to all Councillors.

110.

Minimum Revenue Provision (MRP) Policy Statement 2019/20 and Revision to 2018/19 MRP Policy. pdf icon PDF 241 KB

Minutes:

The Section 151 Officer submitted a report, which sought to approve the Minimum Revenue Provision Policy Statement for 2019/2020 and to revise the 2018-2019 Policy and implement in year on the basis that a clear intention to revise the Policy has been previously highlighted to both Cabinet and Council.

 

Resolved that:

 

1)       The Minimum Revenue Provision (MRP) Policy Statement as outlined in Section 3.3 of the report be approved.

111.

Children & Young People’s Rights Scheme Annual Progress Report 2018. pdf icon PDF 114 KB

Additional documents:

Minutes:

The Children Services Cabinet Member submitted a report, which sought to provide an update on the progress and implementation of the Children & Young People’s Rights Scheme in Swansea.

 

Resolved that:

 

1)       The Annual Progress Report on the Children & Young People’s Rights Scheme be endorsed.

112.

Review of the Gambling Policy. pdf icon PDF 114 KB

Additional documents:

Minutes:

The Delivery Cabinet Member submitted a report, which sought consideration of the proposed amendments to the Gambling Policy.

 

Resolved that:

 

1)              The proposed amendments to the Gambling Policy be approved and the revised Policy attached at Appendix A to the report be adopted.

 

Note: Councillor A M Day asked that the relevant Cabinet Member provide an assurance that the Authority would not be promoting gambling through its various means.

 

The Delivery Cabinet Member stated that he would give that assurance and that he would also provide a written assurance.

113.

Honorary Freedom of the City & County of Swansea to 157 (Welsh) Regiment of the Royal Logistic Corps (RLC). pdf icon PDF 103 KB

Minutes:

The Leader of the Council submitted a report, which sought consideration of conferring Honorary Freedom of the City & County of Swansea to the 157 (Welsh) Regiment of the Royal Logistic Corps (RLC).

 

Resolved that:

 

1)              Honorary Freedom of the City & County of Swansea be granted to the 157 (Welsh) Regiment of the Royal Logistic Corps (RLC);

 

2)              A Ceremonial Council Meeting be held on 27 July 2019 to confer the title of Honorary Freedom.

114.

Membership of Committees. pdf icon PDF 94 KB

Minutes:

The Business Transformation and Performance Cabinet Member submitted a report, which sought approval for nominations / amendments to the Council Bodies.

 

He stated that the Leader of the Council had not made any changes to the Authority’s Outside Bodies.

 

Resolved that the membership of the Council Bodies listed below be amended as follows:

 

1)              Corporate Parenting Board

Remove Councillor J P Curtice.

Add Councillor W G Lewis.

 

2)              Poverty Reduction Policy Development Committee

Remove Councillor G J Tanner.

Add Labour Vacancy.

 

3)              Swansea Bay City Deal Joint Scrutiny Committee

Remove Councillor M H Jones.

Add Councillor J W Jones.

 

4)              Trustees Panel

Remove Councillor G J Tanner.

Add Labour Vacancy.

115.

Councillors' Questions. pdf icon PDF 117 KB

Minutes:

1)              Part A ‘Supplementary Questions’

 

Five (5) Part A ‘Supplementary Questions’ were submitted.  The relevant Cabinet Member(s) responded by way of written answers contained in the Council Summons.

 

Those supplementary question(s) required a written response are shown below:

 

Question 2.  Councillor J W Jones asked:

“Why is it appropriate for the Authority to award a contract via a Waiver to a single supplier in order to deliver a Christmas Parade?”

 

The Leader of the Council stated that a written response would be provided.

 

2)       Part B ‘Questions not requiring Supplementary Questions’

 

Two (2) Part B ‘Questions not requiring Supplementary Questions’ were submitted.

 

Contacts:
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