Venue: Remotely via Microsoft Teams. View directions
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Election of Presiding Member for 2021-2022 Municipal Year. Minutes: The Head of Democratic Services asked for nominations. A nomination for Councillor D W W Thomas was proposed and seconded. Resolved that Councillor D W W Thomas be elected Presiding Member for the Municipal Year 2021-2022. Councillor D W W Thomas (Presiding Member)
Presiding |
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Election of Deputy Presiding Member for 2021-2022 Municipal Year. Minutes: The Presiding Member asked for nominations. A nomination for Councillor J P Curtice was proposed and seconded. Resolved that Councillor J P Curtice be elected Deputy Presiding Member for the Municipal Year 2021-2022. |
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Disclosures of Personal and Prejudicial Interests. Minutes: The Head of Democratic Services gave advice regarding the potential personal
and prejudicial interests that Councillors and / Officers may have on the
agenda. The Head of Democratic Services reminded Councillors and Officers that the “Disclosures
of Personal and Prejudicial Interests” sheet should only be
completed if the Councillor / Officer actually had an interest to
declare. Nil returns were not required. Councillors and Officers were also informed that any declarable interest must be made
orally and in writing on the sheet. In accordance with the provisions of the
Code of Conduct adopted by the City and County of Swansea the following
interests were declared: 1)
Councillors C Anderson, P M Black, J E Burtonshaw, M C Child, J P Curtice,
N J Davies, A M Day, P Downing, C R Doyle, M Durke, C R Evans, V M Evans, W
Evans, E W Fitzgerald, R Francis-Davies, S J Gallagher, F M Gordon, K M Griffiths,
J A Hale, D W Helliwell, T J Hennegan, C A Holley, B Hopkins, D H Hopkins, O G
James, L James, Y V Jardine, J W Jones, L R Jones, M Jones, M H Jones, S M
Jones, E T Kirchner, M A Langstone, H
Lawson, A S Lewis, M B Lewis, R D Lewis, W G Lewis, C E Lloyd, P Lloyd, P M
Matthews, P N May, H M Morris, D Phillips, C L Philpott, S Pritchard, J A
Raynor, C Richards, K M Roberts, B J Rowlands, M Sherwood, R V Smith, A H
Stevens, R C Stewart, G J Tanner, D W W Thomas, L G
Thomas, M Thomas, L J Tyler-Lloyd, G D Walker, L V Walton and T M White
declared a Personal Interest in Minute 8 “Constitutional Matters 2021-2022”. |
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To approve & sign the Minutes of the previous meeting(s)
as a correct record. Additional documents: Minutes: Resolved that the following Minutes be approved and signed as a correct record: 1)
Ordinary
Meeting of Council held on 4 March 2021. 2)
Extraordinary
Meeting of Council held on 26 March 2021. |
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Announcements of the Presiding Member/Head of Paid Service. Minutes: 1)
Congratulations
to Councillor Hannah Lawson & Councillor Matthew Jones The Presiding Member congratulated Councillor Hannah Lawson (Castle Electoral Ward) & Councillor Matthew Jones (Llansamlet Electoral Ward) on their recent election to the City & County of Swansea following the By-Elections on 6 May 2021. 2)
Corrections / Amendments to the Council
Summons a)
Item 8 “Constitutional Matters 2021-2022” i)
Membership
Lists – Committees, Councillor Champions, Outside Bodies The
Presiding Member stated that a number of amendments / corrections had been made to the Membership Lists following late submissions
from the Political Group Leaders. There are reflected
in the Appendices to these Minutes. ii) Appendix G “Council Bodies Diary 2021-2022”. The Council Meeting scheduled 3 June 2021 to be removed from the Council Diary, as there is insufficient business. All Councillor Questions submitted will be added to Council on 1 July 2021. |
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Names of Councillors that the Leader of the Council has chosen to be Members of the Cabinet. (For Information) Minutes: The Leader of the Council outlined the names of those Councillors that he had chosen to be Members of the Cabinet. He also outlined their Cabinet Portfolios:
Note: The Cabinet Member responsible for the Supporting Communities Cabinet Portfolio is rotated on a regular basis. Councillor Alyson Pugh shall be the Supporting Communities Cabinet Member for the periods: Ø May, July, September, November 2021 & January, March, May 2022. Councillor Louise S Gibbard shall be the Supporting Communities Cabinet Member for the periods: Ø June, August, October, December 2021 & February, April 2022. |
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Constitutional Matters 2021-2022. PDF 496 KB Additional documents: Minutes: The Head of Democratic Services submitted a report which informed
Council of all necessary Constitutional matters that needed to be attended to
at the Annual Meeting of Council. Such matters would in turn enable the
efficient and lawful operation of Council. The Head of Democratic Services reminded Council that revised paperwork
relating to Committee Membership and Outside Bodies had been tabled and stated
that these were also subject to further amendments submitted by the Political
Group Leaders. Resolved that: 1)
The Independent Remuneration Panel for Wales’
determinations in relation to Basic, Civic and Senior Salaries, Fees for
Co-opted Members and Contribution towards Costs of Care and Personal Assistance
CPA) as set out in Appendix A of the
report be noted. 2)
A Senior
Salary be paid to the following: Ø Leader of the
Council. Ø Deputy Leader of
the Council. Ø
Cabinet
Members x 8. Ø Chair of General
Licensing Committee. Ø Chair of Planning
Committee. Ø Chair of Economy,
Environment & Infrastructure Policy Development Committee. Ø
Chair of
Education & Skills Policy Development Committee. Ø Chair of People
Policy Development Committee. Ø Chair of Poverty
Reduction Policy Development Committee. Ø
Chair of Recovery
& Future Generations Policy Development Committee. Ø Chair of Scrutiny
Programme Committee. 3)
The Independent Remuneration Panel for Wales (IRPW)
determination that the Leader of the
Largest Opposition Political Group must be paid a Band 4, Senior Salary (subject to the 10% rule) be noted. 4)
A Civic
Salary be paid to the following (subject to them not already being in
receipt of a Senior Salary): Ø
Lord
Mayor (Civic Head). Ø
Deputy
Lord Mayor (Deputy Civic Head 5)
The posts of Presiding
Member and Deputy Presiding Member
be re-established and that they Chair Meetings of Council. These posts shall
not receive a Senior Salary. 6)
The Council Bodies and the Number of Allocated
Seats as listed in Appendix C of the report be appointed. 7)
The Committees listed in Appendix D of the report be exempted by Council from the Local
Government (Committees and Political Groups) Regulations 1990 in order to allow
greater representation on these Committees by the Opposition Political Groups. 8)
Councillors be allocated to serve on Council Bodies
in line with the nominations received from the Political Groups as outlined in Appendix 1 of the Minutes be noted.. 9)
The list of Member Champion Areas and Responsible
Councillors as outlined be noted.
10)
The Council Constitution (www.swansea.gov.uk/constitution) be reaffirmed and adopted including any amendments made at this
meeting. 11)
Councillor L James be elected as Chair of the
Democratic Services Committee. 12)
Those Co-opted Members eligible for Co-opted Member
payments be paid a maximum of 20 full days per Municipal Year. 13)
The Councillors Handbook (www.swansea.gov.uk/CllrsHandbook) be reaffirmed. 14)
The Leader of the Council’s decision to allocate
Councillors to sit on Outside Bodies be noted as outlined in Appendix 2 of the Minutes be noted. 15)
The Council Bodies Diary 2021-2022 as listed in Appendix G of the report be confirmed
and adopted subject to the Ordinary Council scheduled 3 June 2021 being deleted. 16) Any consequential amendments to the
Council Constitution and / or Councillors as a result of this report be carried
out. |
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Amendments to the Council Constitution. PDF 229 KB Additional documents:
Minutes: The Presiding Member, Monitoring Officer and Head of Democratic Services jointly submitted an information report setting out the amendments made by the Monitoring Officer to the Council Constitution following the commencement of certain sections of the Local Government and Elections (Wales) Act 2021. |
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Common Seal. Minutes: Resolved that the Common Seal be affixed to any document necessary to carry into effect any resolution passed or confirmed at meetings during the previous municipal year. Appendix 1 Committee Membership Lists COUNCIL (72) Councillors:
APPEALS & AWARDS (7) Labour Councillors: 5
Liberal
Democrats/Independent Councillor: 1
Conservative
Councillor: 0
APPOINTMENTS COMMITTEE (13) Labour Councillors: 9
(8 permanent and 1 selected by the Leader)
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
GOVERNANCE & AUDIT COMMITTEE (13) Labour Councillors: 9
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
CHIEF EXECUTIVES APPRAISAL &
REMUNERATION COMMITTEE (9) Labour Councillors: 5
Liberal Democrats/Independent Councillors: 2
Conservative Councillor: 1
Uplands Councillor: 1
CHIEF OFFICERS DISCIPLINARY COMMITTEE
(13) Labour Councillors: 9
Liberal
Democrat/Independent Councillors: 2
Conservative
Councillors: 1
CHIEF OFFICERS DISCIPLINARY APPEALS
COMMITTEE (13) Labour Councillors: 9
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2(-1)
DEMOCRATIC
SERVICES COMMITTEE (13) Labour
Councillors: 9
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
JOINT CONSULTATIVE COMMITTEE (7) Labour Councillors: 5
Liberal
Democrats/Independent Councillor: 1
Conservative
Councillor: 1
PLANNING COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillor: 2
ECONOMY & INFRASTRUCTURE POLICY DEVELOPMENT COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
EDUCATION & SKILLS POLICY
DEVELOPMENT COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
RECOVERY & FUTURE GENERATIONS
POLICY DEVELOPMENT COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
PEOPLE POLICY DEVELOPMENT COMMITTEE
(12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
POVERTY REDUCTION POLICY DEVELOPMENT
COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2 (-1)
PENSION FUND
COMMITTEE (6) Labour Councillors: 4
Liberal
Democrats/Independent Councillor: 1
Conservative Councillor: 1
STANDARDS COMMITTEE (3) Labour Councillors: 2
Liberal
Democrats/Independent Councillors: 1
STATUTORY LICENSING COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
STATUTORY LICENSING SUB COMMITTEE (3) Note – 3 Councillors called on a rota basis. Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
GENERAL LICENSING COMMITTEE (12) Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
GENERAL
LICENSING SUB COMMITTEE (3) Note – 3 Councillors called on a rota basis. Labour Councillors: 8
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
SCRUTINY PROGRAMME COMMITTEE (13) Labour Councillors: 9
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillors: 2
WEST GLAMORGAN ARCHIVES COMMITTEE Labour Councillors: 3
Liberal
Democrats/Independent Councillor: 1
Conservative
Councillor:
ADMISSIONS PANEL (3) Labour Councillors: 2
Liberal
Democrats/Independent Councillor: 1
Conservative
Councillor: 0 (-1)
ARMED FORCES COMMUNITY COVENANT
SIGNATORIES PANEL Labour Councillors: 2
GOWER AONB PARTNERSHIP STEERING GROUP (6) Labour Councillors: 4
Liberal
Democrats/Independent Councillor: 1
Conservative
Councillor: 1
GOWER AONB SUSTAINABLE DEVELOPMENT
FUND PANEL (4) Labour Councillors: 3
Liberal
Democrats/Independent Councillor: 1
GOWER AONB SUSTAINABLE DEVELOPMENT APPEALS PANEL Labour Councillor: 1
LOCAL PENSION
BOARD (1) Labour Councillor: 1
STANDARDS COMMITTEE VACANCY PANEL (3) Labour Councillors: 2
Liberal
Democrats/Independent Councillor: 1
TRUSTEES PANEL (17) Labour Councillors:
11
Liberal
Democrats/Independent Councillors: 3
Conservative
Councillors: 2
Uplands Councillor: 1
CONSTITUTION WORKING GROUP (9) Labour Councillors: 5
Liberal
Democrats/Independent Councillors: 2
Conservative
Councillor: 1
Uplands Councillor: 1
COMMUNITY / TOWN COUNCILS FORUM (6) Labour Councillors: 4
Liberal
Democrats/Independent Councillors:
Conservative
Councillor: 1
CORPORATE PARENTING BOARD (9) Labour Councillors: 6
Liberal
Democrats/Independent Councillor: 1
Conservative
Councillor: 1
Uplands Councillor: 1
DEVELOPMENT ADVISORY GROUP (5) Labour Councillors: 5
SWANSEA BAY CITY DEAL SCRUTINY (3) Labour Councillors: 2
Liberal
Democrats/Independent Councillors: 1
Appendix 2 Leader of the Council’s Allocation of
Councillors - Outside Bodies Annual Council – May 2021
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