Venue: Council Chamber - Guildhall, Swansea. View directions
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Disclosures of Personal and Prejudicial Interests. Minutes: The Chief Legal Officer
gave advice regarding the potential personal and prejudicial interests that
Councillors and / Officers may have on the agenda. Advice was also given as to
predetermination and predisposition. She reminded Councillors and
Officers that the “Disclosures of Personal and Prejudicial Interests” sheet
should only be completed if the Councillor / Officer actually had an interest
to declare. Nil returns were not required. Councillors and Officers were also
informed that any declarable interest must be made orally and in writing on the
sheet. In accordance with the
provisions of the Code of Conduct adopted by the City and County of Swansea the
following interests were declared: 1)
Councillors C Anderson, J P Curtice, M Durke, K M
Griffiths, W G Lewis, P N May, A Pugh and T M White declared a Personal
Interest in Minute 127 “Medium Term Financial Planning 2021/22 - 2023/24”; 2)
Councillors M Durke, T J Hennegan, C A Holley, P R
Hood-Williams, K M Griffiths, M B Lewis, R D Lewis, C E Lloyd, P Lloyd, P N
May, R V Smith and G D Walker declared a Personal Interest in Minute 128 “Revenue Budget 2020/2021”; Note: Councillor Chris A Holley had been granted
dispensation to Stay, Speak, Vote and make oral and written representations in
respect of issues involving Adult Social Services. 3)
Councillors P M Black, M Durke, K M Griffiths, W G
Lewis, P N May and T M White declared a Personal Interest in Minute 129 “Capital Budget & Programme 2019/20-
2024/25”; 4)
Councillor T J Hennegan declared a Personal
Interest in Minute 130 “Housing
Revenue Account (HRA) - Revenue Budget 2020/21”; 5)
Councillor T J Hennegan declared a Personal
Interest in Minute 131 “Housing
Revenue Account – Capital Budget and Programme 2019/20 - 2023/24”; 6)
Councillors P N May and C Richards declared a
Personal Interest in Minute 132 “Statutory Resolution - Resolutions to be Made
in Accordance with the Regulations in the Setting of the Council Tax
2020/2021”; 7)
Councillors C A Holley and P N May declared a
Personal Interest in Minute 133 “The
Capital Strategy 2019/20- 2024/25”; 8)
Councillor
P N May declared a Personal Interest in Minute 134 “Treasury Management Strategy Statement,
Prudential/Treasury Indicators, Investment Strategy and Minimum Revenue
Provision Policy Statement 2020/21”; 9)
Councillors A M Day, C A Holley, K M Griffiths and
P N May declared a Personal Interest in Minute 135 “Nomination of Lord Mayor and Deputy Lord Mayor
Elect 2020-2021”; 10)
Councillors M C Child, J W Jones and M H Jones
declared a Personal and Prejudicial Interest in Minute 135 “Nomination of Lord Mayor and Deputy Lord Mayor
Elect 2020-2021” and withdrew from the meeting prior to its discussion. |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the following Minutes be approved and
signed as a correct record: 1) Ordinary Meeting of
Council held on 23 January 2020. |
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Written Responses to Questions asked at the Last Ordinary Meeting of Council. PDF 204 KB Additional documents: Minutes: The Chief Legal Officer
submitted an information report setting out the written responses to questions
asked at the last Ordinary Meeting of Council. |
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Announcements of the Presiding Member. Minutes: 1)
Condolences i)
Former Councillor John Miles The Presiding
Member referred with sadness to the recent death of former Councillor John
Miles. Former Councillor Miles served
the Tâl-y-Bont and Pontarddulais Electoral Wards for 17 years. Former Councillor Miles served the: Ø
City & County of Swansea 4 May 1995 to 3 May 2012. ii)
Haydn Tanner,
Husband of Councillor Gloria Tanner The Presiding
Member referred with sadness to the recent death of Haydn Tanner, husband of Councillor
Gloria Tanner. The funeral will be at
12.30 on 11 March 2020 at Swansea Crematorium. All present stood as a
mark of sympathy and respect. 2)
Filming, Recording
and Photography at Council Meetings The Presiding Member
stated that under the Authority’s “Filming, Recording and Photography at
Council Meetings” Policy (adopted on 24 November 2011), he had allowed a film
crew from Amazon News Media to film this Council Meeting. 3)
Councillor
Paulette B Smith The Presiding Member wished Councillor P B Smith best wishes for her
operation today and for a speedy recovery. 4)
Billy Evans,
Husband of Councillor V Mandy Evans The Presiding Member wished Billy Evans, husband of Councillor V M Evans best
wishes during his period of illness. 5)
Great British
Market Awards 2020 The Presiding Member stated that the Swansea Indoor
Market had been voted the Best Indoor Market in the Great British Market Awards
2020. The awards run by the National
Association of Market Authorities (NAMBA) helps celebrate and promote the
excellent markets throughout Britain. He thanked Lisa Wells and the Swansea City Centre
Management Team for their efforts with the Swansea Indoor Market. 6)
International
Women’s Day, 8 March 2020 The
Presiding Member welcomed the fact that so many Councillors were wearing
something purple today as a celebration of the forthcoming International
Women's Day on Sunday, 8 March 2020.
International Women’s Day is a global day celebrating the social,
economic, cultural and political achievements of women. 7)
Review
of the Electoral Arrangements for the City and County of Swansea The Presiding Member stated that the
Local Democracy and Boundary Commission for Wales (LDBCW) published their Final
Recommendations report in relation to their Review of the Electoral
Arrangements for the City and County of Swansea on 3 March 2020. There is now a 6 week window for anybody to
make representations. Representations
should be emailed to the Local Government Democracy Team on lgdtmailbox@gov.wales Their Final Recommendations are available at www.ldbc.gov.wales He asked that should Councillors have any questions
about the Final Recommendations, they should liaise with the Head of Democratic
Services. 8)
Lord-Lieutenant
for West Glamorgan The Presiding Member thanked and congratulated
Byron Lewis for his work as Lord-Lieutenant for West Glamorgan 2008-2020. Byron Lewis retired from the Office of Lord
Lieutenant of West Glamorgan on the 14 February 2020. Louise Fleet, a former High Sheriff for West
Glamorgan (2017-2018) and former employee of this Authority takes on the role
of Lord-Lieutenant of West Glamorgan on 16 March 2020. Louise is a Justice of the Peace, appointed to
the Swansea Bench in 1993. Louise has a
significant wider background including a number of leadership roles and has
recently retired from a senior role in the Wales Audit Office as Performance
Specialist. He congratulated Louise on her forthcoming role as
Lord-Lieutenant of West Glamorgan. 9)
Corrections /
Amendments to the Council Summons i)
Item 9 “Revenue
Budget 2020-21” Page 40, Recommendations 1 & 2. Delete the reference to “2019/20” in both
recommendations and replace with “2020/21”. ii)
Item 13 “Statutory
Resolution - Resolutions to be Made in Accordance with the Regulations in the
Setting of the Council Tax 2020/2021” Page 152,
Recommendation (5). Delete the reference
to “Grovesend & Waugron” and Replace with
“Grovesend & Waungron”. |
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Announcements of the Leader of the Council. Minutes: 1)
Financial Support for Swansea Residents / Businesses
with Flood Damage to their Property The
Leader of the Council thanked Officers of the Authority and Councillor Mark
Thomas (Environment & Infrastructure Management Cabinet Member) for their excellent
work during the recent flooding within Swansea. He
stated that the Council had already provided support to around 35 residents who
needed support with making applications for Welsh Government’s emergency
assistance payments for people whose homes have been damaged by the recent
storms. He
had determined to award additional financial support by using the Council’s
discretion under the Local Government Finance Act 1992 to reduce the net
Council Tax payable for homes that were flooded as a result of the recent
storms to nil, for a six month period from the date of the flooding. Residents whose homes were flooded to the
extent that they had to move out, may be entitled to a full exemption from
Council Tax until they can move back in for up to a maximum period of up to 12
months. People in that situation should
contact the Council Tax Section, or their Local Councillor. For
business properties, a similar provision exits to help those affected by the
floods. Under the Local Government Finance Act 1988 Act, Authorities have
powers to grant relief of up to 100% to a ratepayer who is experiencing
hardship if the ratepayer would sustain hardship if the Authority did not award
relief and it is reasonable for the authority to do so, having regard to the interests
of local taxpayers. Note: Councillor E W Fitzgerald asked that all relevant information relating
to monies that is available for those affected by the recent flooding be
circulated to all councillors. The
Section 151 Officer stated that he would circulate the information to all
Councillors. 2)
Coronavirus The
Leader of the Council provided an update on the Coronavirus and reassured
Councillors that the Authority was working closely with all relevant agencies. 3)
Launch of Shaping Swansea The
Leader of the Council stated that the “Shaping Swansea” event launch took place
on 4 March 2020. The event was an
opportunity for the Authority to outline its ideas to investors and
developers. He was seeking a £1 billion
redevelopment of seven sites, on top of existing projects, to make Swansea more
of a 21st Century City. 4)
Meeting with Secretary of State for Wales The
Leader of the Council stated that he had met with the Secretary of State for
Wales, Simon Hart, MP and had highlighted the key
Swansea projects. |
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Public Questions. Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period. Minutes: A
number of questions were asked in relation to items on the agenda. Those questions requiring a written response
are outlined below. Susie
Jewell asked a question in relation to Minute 137 “Councillors’ Questions” -
Question 12: a)
“How much of the £55 million pounds budget for the centre
of excellence in digital technology here in Swansea is earmarked for the
gathering, collation and examination of human environmental safety data? How
does the public access this information?” The Leader of the Council stated that a written
response would be provided. Note: The Leader of the Council
reminded Ms Jewell of the offer to meet that he made at Council on 26 November
2019 in order to discuss 5G. He
reiterated the offer and stated that it would be followed up with an email
reminder. |
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Technical Budget Presentation Minutes: The Section 151
Officer gave a technical presentation relating to the following budget reports: i) Medium
Term Financial Planning 2021/22 to 2023/24; ii) Revenue Budget 2020/2021; iii) Capital Budget & Programme
2019/20-2024/25; iv) Housing
Revenue Account (HRA) Revenue Budget 2020/21; v) Housing
Revenue Account (HRA) Capital Budget and Programme 2019/20 - 2023/24; vi) Capital
Strategy 2019/20 - 2024/25; vii) Treasury
Management Strategy Statement, Prudential / Treasury Indicators, Investment
Strategy and Minimum Revenue Provision Policy Statement 2020/21. Councillors asked
technical questions of the Section 151 Officer.
The Section 151 Officer responded accordingly. Following the
technical questions, the Leader gave a general political overview of the budget
situation followed by a political presentation of the budget reports referred
to above. Councillors asked
political questions of the Leader of the Council. The Leader and relevant Cabinet Members
responded accordingly. |
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Medium Term Financial Planning 2021/22 – 2023/24. PDF 165 KB Minutes: The Section 151 Officer submitted a report which set out the
rationale and purpose of the Medium Term Financial Plan and detailed the major
funding assumptions for the period and proposed a strategy to maintain a
balanced budget. Resolved that: 1) The Medium Term Financial Plan 2021/22 to 2023/24 be approved as the basis for future service financial planning. Note: Councillor C A Holley asked the Section 151 Officer for further information relating to the Mutual Investment Model which was referred to in Paragraph 2.11 of the report. The Section 151 Officer stated that a written response would be provided. |
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Revenue Budget 2020/2021. PDF 941 KB Minutes: The Section 151 Officer stated that Councillors C A Holley, E W Fitzgerald, J W
Jones & M H Jones had submitted a budget amendment. Amendment Councillor C A
Holley proposed an amendment. The
amendment was seconded by Councillor E W Fitzgerald. The amendment being: “1) £1m of the anticipated balance of
contingency fund at outturn is held back at year end for 2019-20 and transferred
to General Reserves at year end outturn and in the Statement of Accounts; thus
ensuring the overall impact on the General Reserve balance is neutralised over
the two years; 2)
The
budget requirement be consequently reduced by £1m as a result of drawing £1m
from General Reserves and that the following base budget proposals for 2020-21,
totalling £260,000 new spending also be removed:
3)
The
total sum required for the budget requirement for 2020-21 be reduced by
£1,260,000; 4)
The
total sum required for financing for 2020-21 be reduced by a corresponding
£1,260,000, by reducing the total sum raised by Council Tax by equal amount; 5)
The
Band D Council Tax for 2020-21 and all subsequent Council Tax calculations for
the Statutory Resolution be amended to substitute a Council Tax at Band D of
£1,392.62, representing a 3.56% increase.” Following debate, the amendment was put to the vote. The amendment was not supported and did not
become part of the substantive recommendation. The debate commenced on the original budget as outlined within the report. Resolved that: 1) The Revenue Budget for 2020/21 as detailed in Appendix A to the report be approved. 2) A Budget Requirement and Council Tax Levy for 2020/21 as detailed in Section 9 of the report be approved. |
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Capital Budget & Programme 2019/20- 2024/25. PDF 203 KB Additional documents:
Minutes: The Section 151 Officer submitted
a report which proposed a revised capital budget for 2019/20 and a capital
budget for 2020/21 - 2024/25. Resolved that: 1) The revised capital budget for 2019/20 and a capital budget for 2020/21 - 2024/25 as detailed in Appendices A, B C, D, E, F and G of the report be approved. |
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Housing Revenue Account (HRA) Revenue Budget 2020/21. PDF 574 KB Minutes: The Section 151 Officer submitted a report which proposed a
Revenue Budget for 2020/21 and a rent increase for properties within the
Housing Revenue Account (HRA). Resolved that: 1) Rents be increased in line with the Welsh Government policy as detailed in Section 3 of the report; 2) Fees, charges and allowances as outlined in Section 4 of the report be approved. 3) The Revenue Budget proposals as detailed in Section 4 of the report be approved. |
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Housing Revenue Account – Capital Budget and Programme 2019/20 – 2023/24. PDF 731 KB Minutes: The Section 151 Officer and Director of Place submitted a
joint report which proposed a revised Capital Budget for 2019/20 and a Capital
Budget for 2020/21 - 2023/24. Resolved that: 1) The transfers between schemes and the revised budgets for schemes in 2019/20 be approved; 2) The budget proposals for 2020/21 - 2023/24 be approved; 3) Where individual schemes in Appendix B are programmed over the 4 year period described in this report, then these are committed and approved and that their financial implications for funding over subsequent years be approved. Note: Councillor E W Fitzgerald asked for a full site and unit breakdown of costs associated with the More Homes Strategy. Councillor A S Lewis stated that a written response would be provided. |
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Minutes: The Section 151 Officer submitted a report which outlined a number of statutory resolutions to be made in accordance with the Regulations in the setting of the Council Tax 2020-2021. Resolved that: 1) The statutory resolutions as set out below be noted and adopted; 2) It be noted that at its meeting on 27 November 2019 the Council calculated the following amounts for the year 2020/2021 in accordance with Regulations made under Section 33(5) of the Local Government Finance Act 1992 (as amended): a) 91,923 being the amount calculated by the Council, in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) (Wales) Regulations 1995, as amended, as its Council Tax base for the year; b) Parts of the Council’s Area:
being the amounts
calculated by the Council, in accordance with Regulation 6 of the Regulations,
as the amounts of its Council Tax base for dwellings in those parts of its area
to which special items relate; 3) The following amounts be now calculated by the Council for the year 2020/2021 in accordance with Section 32 to 36 of the Local Government Finance Act 1992: (a) £754,648,943 being the aggregate of the amounts which the Council estimates for the items set out in Sections 32(2)(a) to (d) of the Act; (b) £284,811,933 being the aggregate of the amounts which the Council estimates for the items set out in Sections 32(3)(a), 32(3)(c) and 32(3a) of the Act; (c) £469,837,010 being the amount by which the aggregate at (3)(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 32(4) of the Act, as its budget requirement for the year; (d) £338,980,555 being the aggregate of the sums which the Council estimates will be payable for the year into its Council Fund in respect of redistributed non-domestic rates, and revenue support grant less discretionary Non Domestic Rate relief; (e) £1,423.54 being the amount at (3)(c) above less the amount at (3)(d) above, all divided by the amount at (2)(a) above, calculated by the Council, in accordance with Section 33(1) of the Act, as the basic amount of its Council Tax for the year; (f) £1,582,010 being the aggregate amount of all special items referred to in Section 34(1) of the Act; (g) £1,406.33 being the amount at (3)(e) above less the result given by dividing the amount at (3)(f) above by the amount at (2)(a) above, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no special items relate; (h)
Parts of the Council’s Area:
being the amounts given by adding to the amount at (3)(g) above the amounts of the special items relating to dwellings in those parts of the Council’s area mentioned above divided in each case by the amount at (2)(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate. (i) Parts of the Council’s Area:
being the amounts given by multiplying the amounts at (3)(g) and (3)(h) above by the number which, in the population set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of the categories of dwellings listed in the different valuation bands; 4) It be noted that for the year 2020/2021 the Police and Crime Commissioner for South Wales have stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each of the categories of dwelling shown below:
5) Having calculated the aggregate in each case of the amounts at (3)(I) and (4) above, the Council, in accordance with Section 30(2) of the Local Government Finance Act 1992, hereby sets the following amounts as the amounts of Council Tax for the year 2020/21 for each of the categories of dwelling shown below:
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The Capital Strategy 2019/20- 2024/25. PDF 845 KB Minutes: The Section 151 Officer submitted a report which sought
approval of the Capital Strategy which informs the four year capital programme
which was presented for approval. Resolved that: 1) The Capital Strategy be approved. |
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Minutes: The Section 151 Officer submitted a report which recommended
the Treasury Management Strategy Statement, Prudential Indicators, Investment
Strategy and Minimum Revenue Provision Policy Statement for 2020/21. Resolved that: 1) The Treasury Management Strategy and Prudential Indicators (Sections 2-7 of the report) be approved; 2) The Investment Strategy (Section 8 of the report) be approved; 3) The Minimum Revenue Provision (MRP) (Section 9 of the report) be approved. |
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Nomination of Lord Mayor and Deputy Lord Mayor Elect 2020-2021. PDF 447 KB Minutes: The Head of Democratic Services submitted a report which
sought to nominate the Lord Mayor Elect and Deputy Lord Mayor Elect 2020-2021 in
order to enable the arrangements for the Inauguration of the Lord Mayor and
Deputy Lord Mayor event to proceed. He reminded Councillors that a number of Councillors all had
exactly the same length of service and in line with the Lord Mayor and Deputy
Lord Mayor Protocol, the Head of Democratic Services had drawn lots on 20
September 2018, in order to establish the order of the Term of Office of the
four Councillors. The outcome of the
draw led to the four Councillors being considered in the following order:
Councillors M C Child, M H Jones, A M Day and L G Thomas. Resolved that: 1) Councillor Mark C Child be nominated as
Lord Mayor Elect 2020-2021; 2) Councillor Mary H Jones be nominated as
Deputy Lord Mayor Elect 2020-2021. |
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Scrutiny Dispatches – Quarterly Impact Report. PDF 227 KB Additional documents: Minutes: The Chair of the Scrutiny Programme Committee
submitted an information report setting out the Scrutiny Dispatches - Quarterly
Impact Report. |
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Councillors' Questions. PDF 355 KB Minutes: 1) Part A ‘Supplementary
Questions’ Thirteen
(13) Part A ‘Supplementary Questions’ were submitted. The relevant Cabinet Member(s) responded by
way of written answers contained in the Council Summons. No
supplementary questions required a written response. 2) Part B ‘Questions not
requiring Supplementary Questions’ Four (4) Part B ‘Questions not requiring Supplementary Questions’ were submitted. |