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Agenda and minutes

Venue: Council Chamber, Guildhall, Swansea

Items
No. Item

156.

Disclosures of Personal and Prejudicial Interests.

Minutes:

The Chief Legal Officer gave advice regarding the potential personal and prejudicial interests that Councillors and Officers may have on the agenda.

 

The Head of Democratic Services reminded Councillors and Officers that the “Disclosures of Personal and Prejudicial Interests” sheet should only be completed if the Councillor / Officer actually had an interest to declare.  Nil returns were not required.  Councillors and Officers were also informed that any declarable interest must be made orally and in writing on the sheet.

 

In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea the following interests were declared:

 

1)       Councillors A M Day, P Downing, W Evans, E W Fitzgerald, D W Helliwell, C A Holley, O G James, E T Kirchner, R D Lewis, A Pugh, M Sykes and W G Thomas declared a Personal Interests in Minute 163 “Admission Arrangements 2020-2021”;

 

2)              Councillor M C Child declared a Personal Interest in Minute 164 “Appointment of Honorary Recorder of Swansea”;

 

3)              Councillors J P Curtice, P Downing, W Evans, E W Fitzgerald, P R Hood-Williams, L James, S M Jones, M A Langstone, B J Rowlands, K M Roberts, R V Smith, A H Stevens, D G Sullivan, M Thomas, W G Thomas and L J Tyler-Lloyd declared a Personal Interests in Minute 165 “Review of the Charter between City & County of Swansea and the Community / Town Councils within the Boundaries”;

 

4)              Councillors C A Holley and A Pugh declared a Personal Interest in Minute 167 “Pay Policy Statement 2019-2020”.

 

Officers

 

5)              A Chard, H Evans, A Hill, T Meredith, M Nicholls, B Smith and S Woon declared a Personal & Prejudicial Interest in Minute 167 “Pay Policy Statement 2019-2020”.

157.

Minutes. pdf icon PDF 195 KB

To approve & sign the Minutes of the previous meeting(s) as a correct record.

 

Minutes:

Resolved that the following Minutes be approved and signed as a correct record:

 

1)       Ordinary Meeting of Council held on 28 February 2019.

158.

Written Responses to Questions asked at the Last Ordinary Meeting of Council. pdf icon PDF 93 KB

Additional documents:

Minutes:

The Chief Legal Officer submitted an information report setting out the written responses to questions asked at the last Ordinary Meeting of Council.

159.

Announcements of the Presiding Member.

Minutes:

1)              Webcasting of Meeting

 

The Presiding Member stated that as part of the ongoing works to enable Webcasting of Council, Cabinet, Planning Committee and the Scrutiny Programme Committee; this Council Meeting is being recorded for Webcasting purposes.  The meeting will not be streamed live as we are still in the testing period; however it will recorded. If the trial is successful, the meeting will be published online at a later date.

 

2)              Condolences

 

a)              Councillor William Frederick (Fred) Stuckey

 

The Presiding Member referred with sadness to the recent death of Councillor Fred Stuckey.  Councillor Stuckey represented the Townhill Electoral Ward from 1999-2004.

 

b)              Councillor Des W Davies (Neath Port Talbot County Borough Council)

 

The Presiding Member referred with sadness to the recent death of Councillor Des W Davies of Neath Port Talbot Borough Council.  Councillor Davies was a former West Glamorgan County Councillor first elected in 1981.  Many of you will remember him as the former Vice Chair of the West Glamorgan Joint Archives Committee.

 

c)       Remembering those who died in the massacre at mosques in New Zealand

 

The Presiding Member referred with sadness to the recent massacre in New Zealand.  Fifty people died and dozens more were injured in the shootings at the Al Noor Mosque and the Linwood Islamic Centre in Christchurch, New Zealand on 15 March 2019.  Politicians must help play a role in tackling intolerance in society.

 

Can you all please stand as a mark of respect and sympathy.

 

3)              Councillor M C Child – Swimathon 2019

 

The Presiding Member stated that his Electoral Ward colleague, Councillor Mark Child would be participating in Swimathon 2019.  Councillor Child aims to swim 2.5km (that’s 1.55 miles) on Friday, 29 March 2019 as part of Swimathon 2019 raising money for Cancer Research UK and Marie Curie.

 

Please feel free to sponsor Councillor Child.

 

4)       Darran Kiley - St David Award for Bravery

 

The Presiding Member stated that he had great pleasure to announce that Darran Kiley was shortlisted as a finalist for the St David Award for Bravery.  The St David Awards scheme recognises and celebrates the exceptional achievements of people from all walks of life in Wales.

 

Darran was working through an Agency in the Authority’s Parks and Cleansing Section and in October 2017 during the course of a day’s work in the City Centre, he was confronted by a man with a knife.  Darran contacted the Police and then followed the knifeman.  When this person threatened another member of the public, Darran intervened by restrained the knifeman until the Police arrived to make an arrest.  Darran has since been employed in Waste Management through their Trainee Programme.

 

Darran is here today and on behalf of the Authority and the people of Swansea, I’d like to thank him for his bravery and to congratulate him for being a finalist at the St David Award for Bravery Awards.

 

5)       National Innovation Award in Health & Safety

 

The Presiding Member was delighted to announce that the Authority’s Corporate Health, Safety & Emergency Management Service were recently shortlisted for a National Innovation Award in Health & Safety after presenting their work on Managing Falls in Older People to a Royal Society for the Protection of Accidents (ROSPA) Board in December 2018.

 

In January 2019, Craig Gimblett and Tracy Dicataldo presented the work at the House of Lords and were awarded the Stevenson Shield for Innovation in Health & Safety finishing 3rd in the UK.  This is testament to the work Tracy carried out in partnership with the Welsh Ambulance Service and Western Bay, which reduced falls and 999 calls by two thirds.

 

ROSPA has now approached the Authority, as it wants to use the innovative work as a benchmark across the UK.  This is fantastic recognition for Swansea on the UK stage.

 

Craig Gimblett and Tracy Dicataldo are present to receive the Award.

 

6)       Gower College Swansea - Apprenticeship Awards 2019

 

The Presiding Member was delighted to announce that a number of Council employees won awards at the recent Gower College Swansea Apprenticeship Awards 2019.  Congratulations to all.  The College works with 2,500 apprentices all of whom will contribute to the future of the economy.

 

The employees are present to receive their Awards:

 

a)              Bricklaying Apprentice of the Year - Aaron Redden;

b)              Childcare Apprentice of the Year - Ingrid Parker (St Thomas Community School);

c)              Information, Advice and Guidance Apprentice of the Year - Iestyn Thomas (Unavailable due to College commitments);

d)              IT Apprentice of the Year - Cameron Lewis;

e)              Leadership and Management Apprentice of the Year - Elizabeth Jarvis;

f)                Apprentice of the Year - Luke Evans.

 

The Authority also won Apprenticeship Employer of the Year (250+ Employers).  Adrian Chard (HR), Helen Beddow and Lee Wyndham (Beyond Bricks and Mortar) are present to receive the Award on behalf of the Authority.

 

7)              Councillor M H Jones

 

The Presiding Member stated that Councillor M H Jones was hopeful to be returning to meetings next week following her surgery and thanked everyone that sent her messages of support and best wishes.

 

8)              Amendments / Corrections to the Council Summons

 

The Presiding Member outlined the amendments / corrections to the Council Summons.

 

a)              Item 12 “Council Bodies Diary 2019-2020”.

 

Delete reference to the Annual Meeting of Council on 21 May 2020.

Rearrange for 28 May 2020.

 

b)              Item 13 “Pay Policy Statement 2019-2020”

 

An Amended Page 123 “Annex B: Chief Officers Pay 2019-2020” has been circulated.  Please disregard the printed version within the Council Summons.

160.

Announcements of the Leader of the Council.

Minutes:

1)              Dawnus

 

The Leader of the Council provided an update on the city centre work following the Construction Company Dawnus going into administration.  He stated that the Authority’s thoughts with all people affected by the demise of Dawnus.

 

He also thanked Martin Nicholls and his Team for the hard work that they had done following the announcement and stated that they were in process of seeking a contractor to take over the city centre work.

 

2)              MIPIM Conference - 12-15 March 2019

 

The Leader of the Council provided an update following his recent attendance at the MIPIM Conference, Cannes, France.  He stated that MIPIM was the World’s largest property market and an ideal opportunity to meet the most influential players from all sectors of the international real estate industry.

 

3)              Swansea Bay Region City Deal

 

The Leader of the Council provided an update relating to the Swansea Bay Region City Deal.

 

4)              Swansea Bay Tidal Lagoon

 

The Leader of the Council provided an update on the Swansea Bay Tidal Lagoon.

 

5)              Wales - 6 Nations Grand Slam Champions 2019

 

The Leader of the Council congratulated Wales on becoming the 6 Nations Grand Slam Champions 2019.  He stated that Council on 25 April 2019 would be considering bestowing Honorary Freedom of the City on the Swansea born and bred, Welsh Captain Alun Wyn Jones.

161.

Public Questions.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period.

 

Minutes:

David Davies asked the following question in relation to Minute 163 “Admission Arrangements 2020-2021”:

 

Page 38, Final Paragraph.  I realise the Council has a fine reputation for offering the parents of children their first preference for the school of their choice.  However, I appreciate this is not possible always and children are often placed on a waiting list.

 

Can you therefore give me an indication what proportion of those placed on the waiting list are eventually given the choice of school they desire?”

 

The Leader of the Council stated that a written response would be provided.

162.

Presentation - Save the Children.

Minutes:

Dr Pamela Muirhead of the “Save the Children” Charity gave a presentation to Council on child poverty, the Save the Children Charity and its work within Wales.

 

Councillors asked a number of questions all of which were answered.

 

Dr Pamela Muirhaed was thanked for her presentation.

163.

Admission Arrangements 2020-2021. pdf icon PDF 134 KB

Additional documents:

Minutes:

The Education Improvement, Learning & Skills Cabinet Member submitted a report, which sought the determination of the admission arrangements for maintained schools for the academic year 2020-2021.

 

Resolved that:

 

1)              The proposed admission arrangements for 2020-2021 for Nursery as set out in Appendix A of the report be approved;

 

2)              The proposed admission arrangements for 2020-2021 for Reception as set out in Appendix B of the report be approved;

 

3)              The proposed admission arrangements for 2020-2021 for Year 7 as set out in Appendix C of the report be approved;

 

4)              The proposed admission arrangements for 2020-2021 for in-year transfers as set out in Appendix D of the report be approved;

 

5)              The proposed admission arrangements / criteria for entry for 2020-2021 for sixth forms set in Appendix E of the report be approved;

 

6)              The Schedule of Events at Appendix F of the report be approved;

 

7)              The admission numbers for primary and secondary schools be noted, as set out in Appendix G of the report.

164.

Appointment of Honorary Recorder of Swansea. pdf icon PDF 104 KB

Minutes:

The Chief Legal Officer submitted a report, which sought to appoint His Honour Judge Paul Thomas QC as Honorary Recorder of Swansea.

 

Resolved that:

 

1)              His Honour Judge Keith Thomas be thanked for his work as Honorary Recorder of Swansea;

 

2)              His Honour Judge Paul Thomas QC be appointed as Honorary Recorder of Swansea commencing on 1 April 2019.

165.

Review of the Charter between City & County of Swansea and the Community / Town Councils within its Boundaries. pdf icon PDF 109 KB

Additional documents:

Minutes:

The Head of Democratic Services submitted a report, which provided the suggested amendments of the Community / Town Council Charter Review Group and the recommendation of the Community / Town Councils Forum that the amendments be adopted.

 

He also stated that of the 24 Community / Town Councils within the Swansea area:

 

Ø    21 had adopted the Amended Charter namely Clydach, Gorseinon, Gowerton, Grovesend & Waungron, Ilston, Killay, Llangyfelach, Llanrhidian Higher, Llanrhidian Lower, Llwchwr, Mawr, Mumbles, Penllergaer, Pennard, Penrice, Pontarddulais, Port Eynon, Reynoldston, Rhossili, Three Crosses, Upper Killay;

 

Ø    2 would be considering the matter at their April 2019 Council Meetings namely Bishopston and Pontlliw & Tircoed;

 

Ø    1 had not responded namely Llangennith, Llanmadoc & Cheriton.

 

The Head of Democratic Services thanked the members of the Community / Town Council Charter Review Group for their work and support during the Review Process.

 

Resolved that:

 

1)              The suggested amendments to the Charter between the City and County of Swansea and the Community / Town Councils within its boundaries as outlined in the appendices to the report be adopted.

166.

Council Bodies Diary 2019-2020. pdf icon PDF 102 KB

Additional documents:

Minutes:

The Head of Democratic Services submitted a report, which presented the draft Council Bodies Diary 2019-2020.

 

The Head of Democratic Services outlined an amendment to the diary which cancelled the Annual Meeting of Council scheduled for 21 May 2020 and rearranged it on 28 May 2020.

 

Resolved that:

 

1)              The amended draft Council Bodies Diary 2019-2020 be adopted subject to final approval at the Annual Meeting of Council on 23 May 2019.

167.

Pay Policy Statement 2019-2020. pdf icon PDF 330 KB

Minutes:

The Business Transformation & Performance Cabinet Member submitted a report, which sought approval for the Pay Policy Statement 2019-2020.

 

He stated that an Amended Page 123 “Annex B: Chief Officers Pay 2019-2020” has been circulated and that the printed version within the Council Summons was to be disregarded.

 

Resolved that:

 

1)              The Pay Policy Statement 2019-2020 as attached to Appendix A of the report and the amended Annex B be approved and published.

168.

Councillors' Questions. pdf icon PDF 129 KB

Minutes:

1)              Part A ‘Supplementary Questions’

 

Five (5) Part A ‘Supplementary Questions’ were submitted.  The relevant Cabinet Member(s) responded by way of written answers contained in the Council Summons.

 

Those supplementary question(s) required a written response are shown below:

 

Question 2.  Councillor A M Day asked:

“What is the evolving strategy following QEd 2020 and when will Councillors be involved with it?”

 

The Leader of the Council stated that a written response would be provided.

 

Question 4.  Councillor P M Black asked:

“What are the criteria for the commissioning process in Cultural Services for supporting groups such as Abertawe Festival of Young Musicians, who makes the decision on support for those Organisations and can we have a list of successful bodies since this process and partnership model was initiated?”

 

The Investment, Regeneration & Tourism Cabinet Member stated that a written response would be provided.

 

2)       Part B ‘Questions not requiring Supplementary Questions’

 

Two (2) Part B ‘Questions not requiring Supplementary Questions’ were submitted.

 

Contacts:
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