Agenda and minutes
Venue: Council Chamber, Guildhall, Swansea
No. | Item |
---|---|
Disclosures of Personal and Prejudicial Interests. Minutes: The Chief
Legal Officer gave advice regarding the potential personal and prejudicial
interests that Councillors and / Officers may have on the agenda. The Head
of Democratic Services reminded Councillors and Officers that the “Disclosures of
Personal and Prejudicial Interests” sheet should only be completed if the
Councillor / Officer actually had an interest to declare. Nil returns were not
required. Councillors and Officers were also informed that any declarable
interest must be made orally and in writing on the sheet. In
accordance with the provisions of the Code of Conduct adopted by the City and
County of Swansea the following interests were declared: Councillors: 1) Councillors P M Black, M C Child, J P Curtice, N J Davies, A M Day, M Durke, C R Evans, R Francis-Davies, C A Holley, B Hopkins, O G James, Y V Jardine, S M Jones, A S Lewis, M B Lewis, C E Lloyd, P Lloyd, P M Matthews, P N May, C L Philpott, S Pritchard, A Pugh, K Roberts, B J Rowlands, M Sherwood, R V Smith, A H Stevens, R C Stewart, D G Sullivan, M Sykes, D W W Thomas, M Thomas, W G Thomas, G D Walker, L V Walton and T M White declared a Personal Interest in Minute 79 “City & County of Swansea Pension Fund Statement of Accounts 2017-2018”. 2) Councillors M A Langstone, P N May, B J Rowlands and W G Thomas declared a Personal and Prejudicial Interest in Minute 80 “Outcome of Swansea LDP Examination & Requirements for Public Consultation on Proposed Amendments to the Plan”. 3) Councillors P M Black and M C Child declared a Personal and Prejudicial Interest in Minute 81 “Nomination of Lord Mayor and Deputy Lord Mayor Elect 2019-2020” and withdrew from the meeting prior to its discussion. 4) Councillors A M Day, C R Evans, C A Holley, J W Jones, M H Jones, P Lloyd, P N May, J A Raynor, G J Tanner and L G Thomas declared a Personal Interest in Minute 81 “Nomination of Lord Mayor and Deputy Lord Mayor Elect 2019-2020”. 5) Councillor V M Evans declared a Personal and Prejudicial Interest in Minute 84 “Notice of Motion - Swansea Tidal Lagoon” and withdrew from the meeting prior to its discussion. Officers: 6) Huw Evans, Allison Lowe, Martin Nicholls, Phil Roberts, Ben Smith and Deb Smith declared a Personal Interest in Minute 79 “City & County of Swansea Pension Fund Statement of Accounts 2017-2018”. 7) Huw Evans declared a Personal Interest in Minute 80 “Outcome of Swansea LDP Examination & Requirements for Public Consultation on Proposed Amendments to the Plan”. |
|
To approve & sign the Minutes of the previous meeting(s)
as a correct record. Additional documents: Minutes: Resolved that the following Minutes be approved and
signed as a correct record: 1)
Ordinary
Meeting of Council held on 20 September 2018. |
|
Written Responses to Questions asked at the Last Ordinary Meeting of Council. PDF 93 KB Additional documents: Minutes: The Chief Legal Officer submitted an information report setting out the
written responses to questions asked at the last Ordinary Meeting of Council. |
|
Announcements of the Presiding Member. Minutes: 1)
Condolences
- Former Councillor Brian Ludlam The Presiding Member referred
with sadness to the recent death of former Councillor Brian Ludlam. Former Councillor Ludlam
served the Castle Electoral Ward. Former
Councillor Ludlam was also a former Chair of the West
Glamorgan County Council 1991-1992. All present stood as a mark of sympathy and respect. 2)
Lawyers in Local Government
(LLG) People Related Lawyer / Team of the Year Award The Presiding Member stated that Stephanie Williams and
Stephen Holland of the Authority’s Legal Education Team had been shortlisted
for the Lawyers in Local Government (LLG) People Related Lawyer / Team of the
Year Award. This is in recognition of
the excellent service that they provide to Schools. 3)
Chartered
Institute of Personnel and Development (CIPD) National Wellbeing
Innovation Awards The Presiding Member stated that the Stress
Management & Counselling Team & the Helping Hands volunteers had made
the final of the CIPD Wales Awards again this year. The award ceremony, will take place on the 22
November 2018 at the National Museum in Cardiff. 4)
Government Opportunities (GO) Excellence in Public
Procurement Awards Wales 2018-2019 The Presiding Member stated that the Facilities Team within Corporate Property along with Ministry of Furniture had been selected as a finalist at this year’s GO awards for the Agile Working Project. The Social and Community Benefit in Procurement Award highlights the good work that has been done in the refurbishment of the new agile office environment. The award recognises the crucial role that public procurement in Wales can play in providing a more sustainable and equitable society. It highlights organisations who have embedded social and community benefit requirements at the heart of their procurement and supply chain activities to enable better outcomes for the citizens of Wales. The winner will be announced in Cardiff on the 8 November 2018. 5)
Amendments / Corrections to the Council Summons i)
Agenda
Item 4 “Written Responses to Questions Asked at the Last Ordinary Meeting of
the Council” Page 12. Question 2.
The question was asked by Councillor A M Day, not Councillor W G Thomas
as the report implies. ii)
Agenda
Item 19 “Notice of Motion - Tidal Bay Lagoon” Councillor R C Stewart’s name to be removed from the list of those submitting the Notice of Motion. |
|
Announcements of the Leader of the Council. Minutes: 1)
Housing
Fund Grant The Leader of the Council stated that the Council had received excellent news as it had been awarded a Housing Fund Grant. 2)
Congratulations
to the Child & Family Services Section of the Authority The Leader of the Council stated that the Authority’s Child and Family Services had been described as an excellent service. The Leader of the Council congratulated the work of the Section and Councillors W Evans and E J King. 3)
Ill-Judged
Words by the Cabinet Secretary for Local Government and Public Services The Leader of the Council stated that he would be raising the issue of the ill-judged words used by the Cabinet Secretary for Local Government and Public Service. He stated that Local Government required a fair funding deal in order to meet the pressures placed upon it. 4)
Tidal
Bay Lagoon The Leader of the Council stated that the PIN notice had been issued, inviting people to see how they can financially support the Tidal Bay Lagoon Scheme 2.0. |
|
Public Questions. Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period. Minutes: A number of question was asked by a members of the public in relation to Minute 77 “Review of Revenue Reserves”, Minute 78 “Mid Term Budget Statement 2018-2019”, Minute 79 “City and County of Swansea Pension Fund Statement of Accounts 2017-2018” and Minute 80 “Outcome of Swansea Local Development Plan (LDP) Examination and Requirement for Public Consultation on Proposed Amendments to the Plan”. The relevant Cabinet Member responded accordingly. There were no questions requiring a written response. |
|
Public Presentation - None. Minutes: No Public Presentations were received. |
|
Audit Committee Annual Report 2017/18. PDF 561 KB Minutes: The
Chair of the Audit Committee, Paula O’Connor submitted the Audit Committee
Annual Report 2017-2018 for information.
The report set out the work of the Audit Committee during 2017-2018. |
|
Annual Review of Well-being Objectives and Corporate Plan 2018/22. PDF 139 KB Additional documents:
Minutes: The Business Transformation & Performance Cabinet Member
submitted a report, which sought to adopt and publish a refreshed Corporate
Plan containing the Council’s Well-Being Objectives for 2018-2022 in line with
the requirements set out within the Well-Being of Future Generations (Wales)
Act 2015 and statutory guidance relating to public bodies. Resolved that: 1)
The Corporate Plan 2018-2022 be adopted. |
|
Review of Revenue Reserves. PDF 129 KB Additional documents: Minutes: The Section 151 Officer submitted a report, which sought to undertake
a mid-year review of the Revenue Reserves position and to agree any suggested
reclassification of reserves based on current requirements. Resolved that: 1)
The recommendations made within the report at
Sections 3.11 to 3.13 be considered and approved. |
|
Mid Term Budget Statement 2018/19. (Verbal) Minutes: The Section 151 Officer gave a presentation on the Mid Term
Budget Statement 2018-2019. He outlined
the current year’s financial performance together with an updated assessment of
savings requirements over the period of the Medium Term Financial Plan. The Leader of the Council also provided a statement. Resolved that: 1)
The presentation be noted. |
|
City & County of Swansea Pension Fund Statement of Accounts 2017/18. PDF 33 KB Additional documents:
Minutes: The Section 151 Officer submitted a report which sought
approval for the Statement of Accounts 2017-2018 for the City and County of
Swansea Pension Fund. Resolved that: 1) The City and County of Swansea Pension Fund Statement of Accounts 2017-2018 as attached at Appendix 1 of the report be approved; 2)
The recommendations and findings of the Wales Audit Office ISA 260
Report as attached at Appendix 2 of the report be noted. |
|
Minutes: The Delivery Cabinet
Member submitted a report, which sought consideration of the main issues that
have emerged from the Examination of the Swansea Local Development Plan (LDP),
the need for the Council to recommend ‘Matters Arising Changes’ (MACs) to the
Deposit Plan, and to authorise a public consultation exercise on the MACs and
associated documents. Resolved that: 1) The Matters Arising Changes to the Deposit LDP be as referenced in Appendix A of the report be approved for public consultation; 2)
The updated Habitats Regulations
Assessment (HRA) and Sustainability Appraisal (SA) as referenced in Section 5
of the report be approved for public consultation. Note: Councillor E W Fitzgerald asked: i)
What are the overrun costs of the LDP? ii)
Please provide the details of the Third
Party Costs associated with the LDP (Consultants etc.)? iii)
The number of new houses outlined in the
report seems to differ from those referred to by the Planning
Inspectorate. How many new homes are
predicted in the LDP? |
|
Nomination of Lord Mayor and Deputy Lord Mayor Elect 2019-2020. PDF 161 KB Minutes: The Head of Democratic Services submitted a report which
sought to nominate the Lord Mayor Elect and Deputy Lord Mayor Elect 2018-2019
in order to enable the arrangements for the Inauguration of the Lord Mayor and
Deputy Lord Mayor event to proceed. He stated that Councillor P Lloyd was scheduled to be considered for the role of Deputy Lord Mayor 2019-2020 in line with the Seniority List; however he asked for his Term of Office to be deferred for an unspecified length of time. This deferment led to a situation where four Councillors all had exactly the same length of service. In line with the Lord Mayor and Deputy Lord Mayor Protocol, the Head of Democratic Services drew lots on 20 September 2018 in order to establish the order of the Term of Office of the four Councillors. The outcome of the draw being: Councillors M C Child, M H Jones, A M Day and L G Thomas. Resolved that: 1) Councillor Peter M Black be nominated as Lord Mayor Elect 2019-2020; 2) Councillor Mark C Child be nominated as Deputy Lord Mayor Elect 2019-2020. |
|
Scrutiny Annual Report 2017-18. PDF 103 KB Additional documents:
Minutes: The
Chair of the Scrutiny Programme Committee, Councillor M H Jones presented the Scrutiny Annual Report 2017-2018 for
information. The report set out the work
of the Scrutiny Programme Committee during 2017-2018. |
|
Councillors' Questions. PDF 132 KB Minutes: 1)
Part
A ‘Supplementary Questions’ Two
(2) Part A ‘Supplementary Questions’ were submitted. The relevant Cabinet Member(s) responded by
way of written answers contained in the Council Summons. No supplementary
question(s) required a written response. 2) Part B ‘Questions not requiring Supplementary Questions’ Five (5) Part B ‘Questions not requiring Supplementary Questions’ were submitted. |
|
Notice of Motion from Councillors P K Jones, M Sherwood, R C Stewart, C E Lloyd, J P Curtice, D W W Thomas, A S Lewis, K M Roberts, M B Lewis, L V Walton, W G Lewis, M C Child, R Francis-Davies. Swansea was awarded Fairtrade Town
status by the Fairtrade Foundation in December 2004; in 2008, Wales was the
first country to be awarded Fairtrade Nation status. In this tenth anniversary year of Wales' Fairtrade Nation
status, this Council resolves to reaffirm its commitment to Fairtrade
principles and products. The Council is committed to implementing sustainable
development, as expressed through the seven well-being goals and five ways of
working set out in the Welsh Government Well-being of Future Generations Act.
The well-being goal for 'A globally responsible Wales', which commits to making
a 'positive contribution to global well-being', is of particular relevance.
Fairtrade status expresses the Council's commitment to supporting, both
financially and ethically, farmers, growers, producers and their families in
low-income developing countries, and to ensuring for them a viable and
sustainable future, free from exploitation. On a practical level, the Council commits to source, use and
provide Fairtrade products, wherever possible, in its canteens, cafe outlets
and schools; we encourage retail outlets across Swansea to follow the Council's
example. The Council will also ensure that it has a representative on
the Swansea Fair Trade Forum, which is the designated community group that
manages Swansea's Fairtrade County status. This Council will do what it can to improve the lives and
opportunities of people across the planet: Fairtrade makes an important contribution
to achieving this objective. Minutes: Proposed by Councillor P K Jones and Seconded by Councillor M Sherwood. “Swansea was awarded Fairtrade Town status
by the Fairtrade Foundation in December 2004; in 2008, Wales was the first
country to be awarded Fairtrade Nation status. In this tenth anniversary year of Wales'
Fairtrade Nation status, this Council resolves to reaffirm its commitment to
Fairtrade principles and products. The Council is committed to implementing
sustainable development, as expressed through the seven well-being goals and
five ways of working set out in the Welsh Government Well-being of Future
Generations Act. The well-being goal for 'A globally responsible Wales', which
commits to making a 'positive contribution to global well-being', is of
particular relevance. Fairtrade status expresses the Council's commitment to
supporting, both financially and ethically, farmers, growers, producers and
their families in low-income developing countries, and to ensuring for them a
viable and sustainable future, free from exploitation. On a practical level, the Council commits to
source, use and provide Fairtrade products, wherever possible, in its canteens,
cafe outlets and schools; we encourage retail outlets across Swansea to follow
the Council's example. The Council will also ensure that it has a
representative on the Swansea Fair Trade Forum, which is the designated
community group that manages Swansea's Fairtrade County status. This Council will do what it can to improve
the lives and opportunities of people across the planet: Fairtrade makes an
important contribution to achieving this objective.” Resolved that: 1)
The
Notice of Motion be approved. |
|
Notice of Motion from Councillors M C Child, A S Lewis, J P Curtice, R Francis-Davies, M B Lewis, L V Walton, E J King, C E Lloyd & K M Roberts. Swansea Tidal Lagoon This Council is appalled at the UK government’s decision not to support
the Swansea Tidal Lagoon despite overwhelming support in Swansea and in Wales
and a clear recommendation in the Governments’ own Hendry report. This concept remains a viable reliable green energy producing project.
This energy project offers over 125 years of clean reliable energy,
creating the start of a new industry for the UK and allowing Wales to take a
significant step to become a renewable energy sufficient nation and demonstrate
our commitment to long term thinking on energy under the Wellbeing of future
generations act. This deplorable decision comes after a decision not to invest in
electrification of the rail lines West of Cardiff and demonstrates the lack of
fairness and concern for the people and economy of South and West Wales, by the
Conservative Government in London.
Seldom has such an imaginative and bold infrastructure project gained
such a level of public support and the rejection of the proposal on inaccurate
or extremely narrow value for money arguments is a blow to the economy of
Swansea and the region. This is an
ominous signal of the Conservative Government’s approach to investment in Wales
and their promises to replace European money with money from the UK Government
when we leave the EU in 2019. This Council resolves to continue to support the delivery of a Tidal
Energy Scheme in Swansea Bay. We thank the Welsh Government for their continued support and
specifically the First Minister and Cabinet Secretary for Finance for the in
principle offer of support for a new funding model, the Swansea Bay City Region
who have endorsed activity to bring together a new business model, businesses
and the people of Wales for their continued and overwhelming support. We support the Leader’s convening of a steering group bringing together
parties to explore alternative business models which
could allow the Tidal Bay Lagoon to be delivered differently and potentially
without UK Government involvement. We
call on all interested in long term investment in
Carbon Free energy, new technologies and the future prosperity of Swansea and
the South West Wales region to continue to work to bring a scheme to fruition. This Council notes that yet again the Secretary of State for Wales has
failed to deliver for Swansea and South West Wales and calls on him to ensure
that Wales gets a fairer share of funding and investment. Minutes: Proposed by Councillor M C Child and Seconded by Councillor A S Lewis. “Swansea
Tidal Lagoon This
Council is appalled at the UK government’s decision not to support the Swansea Tidal
Lagoon despite overwhelming support in Swansea and in Wales and a clear
recommendation in the Governments’ own Hendry report. This concept remains a viable reliable green
energy producing project. This energy
project offers over 125 years of clean reliable energy, creating the start of a
new industry for the UK and allowing Wales to take a significant step to become
a renewable energy sufficient nation and demonstrate our commitment to long
term thinking on energy under the Wellbeing of future generations act. This
deplorable decision comes after a decision not to invest in electrification of
the rail lines West of Cardiff and demonstrates the lack of fairness and
concern for the people and economy of South and West Wales, by the Conservative
Government in London. Seldom has such an
imaginative and bold infrastructure project gained such a level of public
support and the rejection of the proposal on inaccurate or extremely narrow
value for money arguments is a blow to the economy of Swansea and the region. This is an ominous signal of the Conservative
Government’s approach to investment in Wales and their promises to replace
European money with money from the UK Government when we leave the EU in 2019. 1.
This Council
resolves to continue to support the delivery of a Tidal Energy Scheme in
Swansea Bay. 2.
We thank the
Welsh Government for their continued support and specifically the First
Minister and Cabinet Secretary for Finance for the in principle offer of
support for a new funding model, the Swansea Bay City Region who have endorsed
activity to bring together a new business model, businesses and the people of
Wales for their continued and overwhelming support. 3.
We support
the Leader’s convening of a steering group bringing together parties to explore
alternative business models which could allow the Tidal Bay Lagoon to be
delivered differently and potentially without UK Government involvement. We call on all interested in long term
investment in Carbon Free energy, new technologies and the future prosperity of
Swansea and the South West Wales region to continue to work to bring a scheme
to fruition. This Council
notes that yet again the Secretary of State for Wales has failed to deliver for
Swansea and South West Wales and calls on him to ensure that Wales gets a
fairer share of funding and investment.” Resolved that: 1)
The
Notice of Motion as amended be approved. |