Agenda and minutes
Venue: Council Chamber - Guildhall, Swansea. View directions
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Election of Presiding Member for 2018-2019 Municipal Year. Minutes: A nomination was received for
Councillor D W W Thomas. The
nomination was proposed and seconded. Resolved that Councillor D W W Thomas be appointed Presiding Member
for the Municipal Year 2018-2019. Councillor D W W Thomas (Presiding Member) Presiding |
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Election of Deputy Presiding Member for 2018-2019 Municipal Year. Minutes: A nomination was received for
Councillor J P Curtice. The nomination was proposed and seconded. Resolved that Councillor J P Curtice be appointed Deputy Presiding Member for the Municipal Year
2018-2019. |
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Disclosures of Personal and Prejudicial Interests. Minutes: The Head of Legal, Democratic Services & Business Intelligence
gave advice regarding the potential personal and prejudicial interests that
Councillors and / Officers may have on the agenda. She then reminded Councillors and Officers that the “Disclosures of
Personal and Prejudicial Interests” sheet should only be completed if the
Councillor / Officer actually had an interest to declare. Nil returns were not
required. Councillors and Officers were also informed that any declarable
interest must be made orally and in writing on the sheet. In accordance with the provisions of the Code of Conduct adopted by
the City and County of Swansea the following interests were declared: (1) Councillors
C Anderson, P M Black, J E Burtonshaw, M C Child, J P Curtice, N J Davies, A M
Day, P Downing, C R Doyle, M Durke, C R Evans, V M Evans, W Evans, E W
Fitzgerald, R Francis-Davies, S J Gallagher, L S Gibbard, K M Griffiths, J A
Hale, D W Helliwell, T J Hennegan, C A Holley, P R Hood-Williams, B Hopkins, D
H Hopkins, O G James, L James, J W Jones, L R Jones, M H Jones, P K Jones, S M
Jones, E J King, E T Kirchner, M A Langstone, A S Lewis, M G Lewis, R D Lewis,
W G Lewis, C E Lloyd, P Lloyd, P M Matthews, P N May, H M Morris, S Pritchard,
A Pugh, J A Raynor, C Richards, B J Rowlands, M Sherwood, P B Smith, R V Smith,
A H Stevens, R C Stewart, M Sykes, G J Tanner, D W W
Thomas, M Thomas, L V Walton & T M White declared a Personal Interest in
Minute 7 “Constitutional Matters 2018-2019.”; |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the following Minutes be approved and signed as a correct record: 1) Ordinary Meeting of
Council held on 26 April 2018. |
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Announcements of the Presiding Member/Head of Paid Service. Minutes: 1)
Awards The Presiding Member announced that
following the All Wales Continuous Improvement
Community’s (AWCIC) Annual Awards Ceremony
held on 22 May in Margam Orangery, not only did the Western Bay Commissioning for Complex
Needs Programme win the award
for the category of ‘Achieving a Common Purpose’, but the Western Bay Programme as a whole took
the prize for ‘Best Local Government
Initiative’. This is a real achievement for the partnership, and
a testament to the hard work and
dedication of colleagues from all partner organisations.
He congratulated everyone involved. 2)
Amendments / Correction to the Council Summons a)
Item 8 “Constitutional
Matters 2018-2019” The
Presiding Member outlined the following amendments to the report: 1)
Please amend the figures referred to on
Page 11, Paragraph 4.2. Each of the
figures shown in the paragraph are £200 below what they should be. Amended versions had been
previously circulated.
2)
Page 19 – Amend Safeguarding PDC to
People PDC and amend Council diary accordingly. 3)
Page 20 – Swansea Student Liaison Forum
– add Landore Ward. 4)
Council Diary – Page 42 (September) –
Move Audit Committee from Thursday 13 to Tuesday 11. 5)
Amended/Updated Lists of Committee
Memberships, Outside Bodies and Member Champions have all
been distributed in the Chamber and will be appended in the minutes. One further
amendment to the Committee lists (page 4) - JCC – delete G J
Tanner – add D H Hopkins. |
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Names of Councillors that the Leader of the Council has chosen to be Members of the Cabinet. (For Information) Minutes: The Leader of the Council outlined to Council the names of
those Councillors that he had chosen to be members of the Cabinet. He also outlined their Cabinet Portfolios:
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Constitutional Matters 2018-2019. PDF 307 KB Additional documents: Minutes: The Monitoring Officer presented a report
which informed Council of necessary Constitutional matters that needed
to be attended to at the Annual Meeting of Council. Such matters would in turn
enable the efficient and lawful operation of Council. The Monitoring
Officer reminded Councillors of the
amendments made to the report as previously outlined by the Presiding Member in
his announcements. Resolved that: 1) The Council Bodies and the Number of Seats allocated to them as listed below be appointed for the Municipal Year 2018-2019:
2) The “Leader and Deputy Leader of the Council” be paid a Band 1, Group A, Senior Salary: a) Leader
of the Council (£53,300); b) Deputy
Leader of the Council (£37,300). 3) The “Executive
Members” be paid a Band 2, Group A, Senior Salary (£32,300): a) Cabinet
Members x 8. 4) The
“Committee Chairs” be paid a Band 3,
Group A, Senior Salary (£22,300): a)
Chair
of General Licensing Committee; b)
Chair
of Planning Committee; c)
Chair
of Economy & Infrastructure Policy Development Committee ; d)
Chair
of Education & Skills Policy Development Committee ; e)
Chair
of People Policy Development Committee ; f)
Chair
of Poverty Reduction Policy Development Committee ; g)
Chair
of Transformation & Future Policy Development Committee
; h)
Chair
of Scrutiny Programme Committee. 5) The Independent Remuneration Panel for Wales (IRP)
determination that the “Leader of the
Largest Opposition Political Group” must be paid a Band 4, Senior Salary (subject to the 10% rule) (£22,300) be noted; 6) The
following positions be paid a Level 1, Civic Salary (subject to them not already being in receipt
of a Senior Salary): a)
Lord
Mayor (£24,300); b)
Deputy
Lord Mayor (£18,300). 7) A Presiding
Member and Deputy Presiding Member
be re-established and that they Chair Council Meetings. These posts will not receive
a Senior Salary; 8) The Committees listed in Appendix
C of the report be exempted by Council from the Local Government (Committees and Political Groups) Regulations 1990 for the Municipal
Year 2018-2019 in order to allow greater representation
from the Opposition Political Groups; 9) Councillors be
allocated to serve on Council Bodies in line with the nominations received from
the Political Groups as outlined in Appendix
1 to these minutes; 10) The Leader of the Council’ decision to allocate
Councillors to sit on Outside Bodies be noted as
outlined in Appendix 2 to these
minutes; 11) The adoption of the Council Constitution
which may be viewed at www.swansea.gov.uk/constitution
be reaffirmed; 12) Councillor Peter M Black be re-elected as Chair of
the Democratic Services Committee; 13) Those Co-opted Members
eligible for Co-opted Member payments be paid a maximum of 20 full days
per Municipal Year; 14) Sections A and D of the Councillors Handbook which may be viewed at www.swansea.gov.uk/CllrsHandbook be reaffirmed; 15) That Sections B and C of the Councillors Handbook as recommended by the Democratic Services Committee held on 16
April 2018 and outlined in Appendix F of the report be adopted; 16) The
list of Member Champion Areas and responsible Councillors outlined in Appendix 3 to these
minutes below be noted: 17) The Councillor Mileage Distances 2017-2022 be noted. 18) The Council Bodies Diary 2018-2019 as listed in Appendix I of the report be confirmed and adopted; 19) Any
consequential amendments to the Council Constitution and / or Councillors as a result of this report be carried out. |
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General Data Protection Regulations (GDPR) – Data Protection Policy. PDF 112 KB Additional documents:
Minutes: The Cabinet Member for Service Transformation & Business Operations presented a report which sought agreement to adopt the Council’s revised Data Protection Policy. Resolved that the revised Data Protection Policy be adopted. |
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Policy Development and Delivery Committees Annual Report 2017/2018. PDF 161 KB Minutes: The Deputy Leader and Chair’s of the five PDDC’s presented a report which outlined the work of the PDDC’s during the Municipal Year 2017-2018. Resolved that: 1) PDC Work Plans be established at the beginning of the
Municipal Year through a meeting
of Chairs of Policy Development Committees, Cabinet
Members and Directors; 2) PDC Work Plans be concise and deliverable, are aligned to the Council’s budget and Corporate
priorities, do not duplicate the work of Scrutiny
and are properly resourced; 3) Items in PDC Work Plans be clearly scoped
and clear timescales and intended
outputs be established at the beginning; 4) A standard (but flexible) approach to working and developing
policy across the PDCs be
established, giving consideration to the five ways of working set out by the Well-being
of Future Generations Act 2015. |
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Common Seal. Minutes: Resolved that the Common Seal be
affixed to any document necessary to carry into effect any resolution
passed or confirmed at meetings during the previous municipal year. |