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Agenda and minutes

Venue: Council Chamber - Guildhall, Swansea. View directions

Items
No. Item

1.

Election of Presiding Member for 2018-2019 Municipal Year.

Minutes:

A nomination was received for Councillor D W W Thomas. The nomination was proposed and seconded.

 

Resolved that Councillor D W W Thomas be appointed Presiding Member for the Municipal Year 2018-2019.

 

Councillor D W W Thomas (Presiding Member) Presiding

 

 

2.

Election of Deputy Presiding Member for 2018-2019 Municipal Year.

Minutes:

A nomination was received for Councillor J P Curtice. The nomination was proposed and seconded.

 

Resolved that Councillor J P Curtice be appointed Deputy Presiding Member for the Municipal Year 2018-2019.

 

3.

Disclosures of Personal and Prejudicial Interests.

Minutes:

The Head of Legal, Democratic Services & Business Intelligence gave advice regarding the potential personal and prejudicial interests that Councillors and / Officers may have on the agenda.

 

She then reminded Councillors and Officers that the “Disclosures of Personal and Prejudicial Interests” sheet should only be completed if the Councillor / Officer actually had an interest to declare. Nil returns were not required. Councillors and Officers were also informed that any declarable interest must be made orally and in writing on the sheet.

 

In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea the following interests were declared:

 

(1)  Councillors C Anderson, P M Black, J E Burtonshaw, M C Child, J P Curtice, N J Davies, A M Day, P Downing, C R Doyle, M Durke, C R Evans, V M Evans, W Evans, E W Fitzgerald, R Francis-Davies, S J Gallagher, L S Gibbard, K M Griffiths, J A Hale, D W Helliwell, T J Hennegan, C A Holley, P R Hood-Williams, B Hopkins, D H Hopkins, O G James, L James, J W Jones, L R Jones, M H Jones, P K Jones, S M Jones, E J King, E T Kirchner, M A Langstone, A S Lewis, M G Lewis, R D Lewis, W G Lewis, C E Lloyd, P Lloyd, P M Matthews, P N May, H M Morris, S Pritchard, A Pugh, J A Raynor, C Richards, B J Rowlands, M Sherwood, P B Smith, R V Smith, A H Stevens, R C Stewart, M Sykes, G J Tanner, D W W Thomas, M Thomas, L V Walton & T M White declared a Personal Interest in Minute 7 “Constitutional Matters 2018-2019.”;

 

4.

Minutes. pdf icon PDF 141 KB

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Minutes:

Resolved that the following Minutes be approved and signed as a correct record:

 

1)       Ordinary Meeting of Council held on 26 April 2018.

5.

Announcements of the Presiding Member/Head of Paid Service.

Minutes:

 

1)              Awards

            The Presiding Member announced that following the All Wales           Continuous Improvement Community’s (AWCIC) Annual Awards           Ceremony held on 22 May in Margam Orangery, not only did the           Western Bay Commissioning for Complex Needs Programme win the           award for the category of ‘Achieving a Common Purpose’, but the           Western Bay Programme as a whole took the prize for ‘Best Local           Government Initiative’.

 

            This is a real achievement for the partnership, and a testament to the           hard work and dedication of colleagues from all partner           organisations. He congratulated everyone involved.

 

2)              Amendments / Correction to the Council Summons

 

a)              Item 8 “Constitutional Matters 2018-2019”

 

          The Presiding Member outlined the following amendments to the           report:

 

1)    Please amend the figures referred to on Page 11, Paragraph 4.2.  Each of the figures shown in the paragraph are £200 below what they should be.  Amended versions had been previously circulated.

 

Remuneration of Civic Heads and Deputy Civic Heads (Inclusive of Basic Salaries)

 

Civic Heads

Deputy Civic Heads

Level 1

£24,300

£18,300

Level 2

£21,800

£16,300

Level 3

£19,300

£14,300

 

2)    Page 19 – Amend Safeguarding PDC to People PDC and amend Council diary accordingly.

 

3)    Page 20 – Swansea Student Liaison Forum – add Landore Ward.

 

4)    Council Diary – Page 42 (September) – Move Audit Committee from Thursday 13 to Tuesday 11.

 

5)    Amended/Updated Lists of Committee Memberships, Outside Bodies and Member Champions have all been distributed in the Chamber and will be appended in the minutes.

 

                 One further amendment to the Committee lists (page 4) - JCC –                   delete G J Tanner – add D H Hopkins.

 

 

 

6.

Names of Councillors that the Leader of the Council has chosen to be Members of the Cabinet. (For Information)

Minutes:

The Leader of the Council outlined to Council the names of those Councillors that he had chosen to be members of the Cabinet.  He also outlined their Cabinet Portfolios:

 

Cabinet Portfolio

Councillors

Economy & Strategy

Rob C Stewart

Business Transformation & Performance

Clive E Lloyd

Care, Health & Ageing Well

Mark C Child

Homes & Energy

Andrea S Lewis

Education Improvement, Learning & Skills

Jen A Raynor

Investment, Regeneration & Tourism

Robert Francis-Davies

Delivery

David H Hopkins

Environment & Infrastructure Management

Mark Thomas

Better Communities

June E Burtonshaw (Place)

Mary Sherwood (People)

Children Services

Elliott J King (Early Years)

Will Evans (Young People)

 

7.

Constitutional Matters 2018-2019. pdf icon PDF 307 KB

Additional documents:

Minutes:

The Monitoring Officer presented a report which informed Council of necessary Constitutional matters that needed to be attended to at the Annual Meeting of Council. Such matters would in turn enable the efficient and lawful operation of Council.

 

The Monitoring Officer reminded Councillors of the amendments made to the report as previously outlined by the Presiding Member in his announcements.

 

Resolved that:

 

1) The Council Bodies and the Number of Seats allocated to them as listed below be appointed for the Municipal Year 2018-2019:

 

Council Body (Committees)

Seats

Council

72

Cabinet

10

Appeals & Awards

7

Appointments

13

Audit

13

Chief Exec Appraisal & Remuneration

9

Chief Officers Disciplinary

13

Chief Officers Disciplinary Appeals

13

Democratic Services

13

Family Absence Complaints

-

Economy & Infrastructure Policy Development

12

Education & Skills Policy Development

12

People Policy Development

12

Poverty Reduction Policy Development

12

Transformation & Future Council Policy Development

12

JCC

7

General Licensing

12

General Licensing Sub

3

Statutory Licensing

12

Statutory Licensing Sub

3

Pension Fund

6

Planning

12

Scrutiny Programme

13

Standards

9

West Glamorgan Archives

5

Panels, Forums, Groups etc.

 

Admissions Panel

6

Armed Forces Community Covenant Signatories Panel

1

Challenge Panel

13

Community / Town Councils Forum

12

Corporate Parenting Board

9

Constitution Working Group

9

Development Advisory Group (DAG)

3

External Funding Panel

10

Gower AONB Partnership Group

6

Sustainable Development Fund Panel

2

Sustainable Development Fund Appeal Panel

1

Local Pension Board

1

Social Services Rota Visits Group

14

Standards Cttee Vacancy Panel

3

Swansea Student Liaison Forum (SSLF)

23

Trustees Panel

17

 

 

2)       The “Leader and Deputy Leader of the Council” be paid a Band 1, Group A, Senior Salary:

a)       Leader of the Council (£53,300);

b)       Deputy Leader of the Council (£37,300).

 

3)       The “Executive Members” be paid a Band 2, Group A, Senior Salary (£32,300):

a)       Cabinet Members x 8.

 

4)       The “Committee Chairs” be paid a Band 3, Group A, Senior Salary (£22,300):

a)               Chair of General Licensing Committee;

b)               Chair of Planning Committee;

c)              Chair of Economy & Infrastructure Policy Development  Committee ;

d)               Chair of Education & Skills Policy Development Committee ;

e)               Chair of People Policy Development Committee ;

f)                 Chair of Poverty Reduction Policy Development Committee ;

g)               Chair of Transformation & Future Policy Development            Committee ;

h)               Chair of Scrutiny Programme Committee.

 

5)       The Independent Remuneration Panel for Wales (IRP) determination that the “Leader of the Largest Opposition Political Group” must be paid a Band 4, Senior Salary (subject to the 10% rule) (£22,300) be noted;

 

6)       The following positions be paid a Level 1, Civic Salary (subject to them not already being in receipt of a Senior Salary):

a)               Lord Mayor (£24,300);

b)               Deputy Lord Mayor (£18,300).

 

7)       A Presiding Member and Deputy Presiding Member be re-established and that they Chair Council Meetings. These posts will not receive a Senior Salary;

 

8)       The Committees listed in Appendix C of the report be exempted by Council from the Local Government (Committees and Political Groups) Regulations 1990 for the Municipal Year 2018-2019 in order to allow greater representation from the Opposition Political Groups;

 

9)       Councillors be allocated to serve on Council Bodies in line with the nominations received from the Political Groups as outlined in Appendix 1 to these minutes;

 

10)     The Leader of the Council’ decision to allocate Councillors to sit on Outside Bodies be noted as outlined in Appendix 2 to these minutes;

 

11)     The adoption of the Council Constitution which may be viewed at www.swansea.gov.uk/constitution be reaffirmed;

 

12)     Councillor Peter M Black be re-elected as Chair of the Democratic Services Committee;

 

13)     Those Co-opted Members eligible for Co-opted Member payments be paid a maximum of 20 full days per Municipal Year;

 

14)     Sections A and D of the Councillors Handbook which may be viewed at www.swansea.gov.uk/CllrsHandbook be reaffirmed;

 

15)     That Sections B and C of the Councillors Handbook as recommended by the Democratic Services Committee held on 16 April 2018 and outlined in Appendix F of the report be adopted;

 

16)     The list of Member Champion Areas and responsible Councillors           outlined in Appendix 3 to these minutes below be noted:

 

17)     The Councillor Mileage Distances 2017-2022 be noted.

 

18)     The Council Bodies Diary 2018-2019 as listed in Appendix I of the report be confirmed and adopted;

 

19)     Any consequential amendments to the Council Constitution and / or Councillors as a result of this report be carried out.

8.

General Data Protection Regulations (GDPR) – Data Protection Policy. pdf icon PDF 112 KB

Additional documents:

Minutes:

The Cabinet Member for Service Transformation & Business Operations presented a report which sought agreement to adopt the Council’s revised Data Protection Policy.

 

Resolved that the revised Data Protection Policy be adopted.

9.

Policy Development and Delivery Committees Annual Report 2017/2018. pdf icon PDF 161 KB

Minutes:

The Deputy Leader and Chair’s of the five PDDC’s presented a report which outlined the work of the PDDC’s during the Municipal Year 2017-2018.

 

Resolved that:

 

1)       PDC Work Plans be established at the beginning of the Municipal           Year through a meeting of Chairs of Policy Development Committees,           Cabinet Members and Directors;

 

2)       PDC Work Plans be concise and deliverable, are aligned to the           Council’s budget and Corporate priorities, do not duplicate the work of           Scrutiny and are properly resourced;

 

3)       Items in PDC Work Plans be clearly scoped and clear timescales and           intended outputs be established at the beginning;

 

4)       A standard (but flexible) approach to working and developing policy           across the PDCs be established, giving consideration to the five ways           of working set out by the Well-being of Future Generations Act 2015.

 

10.

Common Seal.

Minutes:

Resolved that the Common Seal be affixed to any document necessary to carry into effect any resolution passed or confirmed at meetings during the previous municipal year.