Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

The Head of Legal, Democratic Services and Business Intelligence gave advice regarding the potential personal and prejudicial interests that Councillors and / Officers may have on the agenda.

 

The Head of Democratic Services reminded Councillors and Officers that the “Disclosures of Personal and Prejudicial Interests” sheet should only be completed if the Councillor / Officer actually had an interest to declare.  Nil returns were not required. Councillors and Officers were also informed that any declarable interest must be made orally and in writing on the sheet.

 

In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea the following interests were declared:

 

1)        Councillors C Richards declared a Personal Interest in Minute 57 “Announcements of the Leader of the Council”;

 

2)        Councillors J E Burtonshaw declared a Personal Interest in Minute 65 “Councillors’ Questions”.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

RESOLVED that the following Minutes be approved and signed as a correct record:

 

1)           Extraordinary Meeting of Council held on 27 July 2017 subject to:

 

i)             Councillor T J Hennegan and Councillor E T Kirchner being added to the list of those present;

ii)            Councillor E T Kirchner being removed from the list of apologies;

 

2)           Ordinary Meeting of Council held on 27 July 2017 subject to:

 

i)             Councillor B J Rowlands and W G Thomas being added to the list of those present;

ii)            Councillor D G Sullivan being added to the list of apologies.

The Head of Legal, Democratic Services and Business Intelligence submitted an information report setting out the written responses to questions asked at the last Ordinary Meeting of Council.

1)           Condolences

 

a)            Councillor Janice Dudley, Mayor of Neath Port Talbot

 

The Presiding Member referred with sadness to the recent sudden death of Councillor Janice Dudley, Mayor of Neath Port Talbot.  Councillor Dudley was known to a number of City and County of Swansea Councillors as she was a member of the West Glamorgan Joint Archives Committee.

 

b)           Terror Attacks and Tragic Events

 

The Presiding Member referred with sadness to the terrorist attacks at Barcelona, Spain on 18 August 2017, Cambrils, Spain and Turku, Finland both on 19 August 2017.  The attacks left numerous dead and injured.

 

Flags outside the Council’s Civic buildings were flown at half-mast.

 

c)           Jillian Thomas, Sister of Councillor J P Curtice

 

The Presiding Member referred with sadness to the recent death of Jillian Thomas, sister of Councillor J P Curtice.

 

All present stood as a mark of sympathy and respect.

 

2)           Tabernacle Chapel, Morriston

 

The Presiding Member stated that Morriston Tabernacle was one of only two Grade 1 Listed buildings in Swansea (the other being the Guildhall).  He stated that Tabernacle had made the shortlist of the top 50 best churches in Wales.

 

It is the only Swansea church in the competition and is currently in the lead.  The public have until 31 August 2017 to vote.  Attaining the top spot could help support and promote Swansea’s City of Culture bid.

 

He stated that should people wish to vote, they should visit www.SacredWales.org.uk

 

4)        The Association of Print and Communication Managers (APCOM) Awards 2017

 

The Presiding Member was delighted to announce that DesignPrint, the Authority’s in-house print unit has followed up its successes in the APCOM Awards 2016 by being shortlisted for ‘APCOM Team of the Year 2017’.  These awards raise the profile of DesignPrint and give credibility in a competitive market, particularly with regard to the commercial services DesignPrint offers.

 

The awards are being presented at the national conference this year in Dunchurch, Warwickshire on 21 September 2017.

 

Additionally, Anthony Evans, DesignPrint Manager will become the APCOM President 2017-2019 on 22 September 2017.  Anthony will become the first person to have been APCOM President for a second time.

 

He congratulated Anthony Evans and all of the staff at DesignPrint for their achievement.

 

5)        Fund Raising Cycle Ride from the Reverend James, Loughor to Dublin

 

The Presiding Member stated that Huw Evans, Head of Democratic Services and his cycling colleagues from Beicwyr Rachel / Rachel’s Riders cycling club would be cycling from the Reverend James, Loughor to Dublin and back in September 2017.

 

They would be raising money to help fund a specialist wheelchair to a youngster from Loughor.  Donations could be made by visiting

 

https://www.justgiving.com/crowdfunding/BeicwyrRachel

1)            Liberty Stadium

 

The Leader of the Council provided an update in relation to the ongoing negotiations relating to a new stadium deal option.

 

2)            Rail Electrification between Cardiff and Swansea

 

The Leader of the Council stated that he was following up on the actions outlined under the Notice of Motion at Council on 27 July 2017.

 

3)            Kilvey Hill Development

 

The Leader of the Council stated that he had met with a delegation from New Zealand relating to a development on Kilvey Hill.  He was hopeful that this would lead to future investment.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt within a 10 minute period.

A number of questions were asked by members of the public.  The relevant Cabinet Member responded accordingly.  No questions required a written response.

No Public Presentations were received.

The Service Transformation & Business Operations Cabinet Member submitted a report, which sought to publish a Corporate Plan containing the Council’s Well-being Objectives in line with the requirements set out within the Well-being Future Generations (Wales) Act 2015 and statutory guidance relating to Public Bodies.

 

RESOLVED that:

 

1)            The Corporate Plan 2017-2022 be adopted.

 

Note: Councillor J W Jones asked the following question:

 

i)             “Page 63, Fourth bullet point from the bottom.  Can you explain what is meant by “Most people in Swansea are not in income poverty; but for those who are in poverty, well-being is low?”

 

The Service Transformation & Business Operations Cabinet Member stated that a written response would be provided.

The Section 151 Officer submitted a report, which provided the revised Code of Corporate Governance and allows Council to approve the revised Code based on the Chartered Institute of Public Finance and Accountancy (CIPFA / Society of Local Authority Chief Executives (SOLACE) Framework issues for 2016-2017 onwards.

 

RESOLVED that:

 

1)            The revised Code of Corporate Governance be approved.

The Section 151 Officer submitted a report, which presented the annual review of governance arrangements 2016-2017 for approval and to provide Council with copies of two letters of representation returned to the Wales Audit Office completed by those charged with governance and management for the City and County of Swansea and the City and County of Swansea Pension Fund for information.

 

RESOLVED that:

 

1)            The Annual Governance Statement 2016-2017 be approved and the Letters of Representation be noted.

The Chair of Democratic Services submitted an information report, which provided the Democratic Services Annual Report for the period 19 May 2016 to 24 May 2017.  The reports outlines the work of the Committee during that period.

 

RESOLVED that the report be noted.

The Service Transformation & Business Operations Cabinet Member stated that an amended report had been circulated.

 

He referred to the report stating that the Leader of the Council had also made changes to the Authority’s Outside Bodies as outlined below:

 

1)              ABMU Community Health Council

Remove Councillor M C Child.

Add Councillor M Sykes.

 

RESOLVED that the membership of the Council Bodies listed below be amended as follows:

 

1)              Economic & Infrastructure Policy Development & Delivery Committee

Add Councillor T M White.

 

2)              Education & Skills Policy Development & Delivery Committee

Remove Councillor C L Philpott.

 

3)              Planning Committee

Remove Councillor E J King.

Add Councillor C Anderson.

 

4)              Corporate Parenting Board

Remove Councillor E T Kirchner.

Add Councillor A Pugh.

1)         Part A ‘Supplementary Questions’

 

Eight (8) Part A ‘Supplementary Questions’ were submitted.  The relevant Cabinet Member(s) responded by way of written answers contained in the Council Summons.

 

The following supplementary question(s) required a written response.

 

Question 7

 

a)            Councillor P M Black asked:

 

i)             “Can the Cabinet Member provide the figures for 2016-2017?”

 

The Health & Wellbeing Member stated that a written response would be provided.

 

2)        Part B ‘Questions not requiring Supplementary Questions’

 

Three (3) Part B ‘Questions not requiring Supplementary Questions’ were submitted.