Agenda and minutes
Venue: Council Chamber, Guildhall, Swansea.
Contact: Democratic Services - 01792 636923
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Apologies for Absence. Minutes: Apologies
for absence were received from Councillors J C Bayliss, A M Day, B Hopkins, D H
Hopkins, A J Jones, P M Meara, J Newbury, B G Owen, G Owens, J A Raynor, C Richards, L G Thomas and G D Walker. |
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Disclosures of Personal and Prejudicial Interests. Minutes: The Deputy Head of Legal and Democratic Services
gave advice regarding the potential personal and prejudicial interests that
Councillors and / Officers may have on the agenda. The Head of Democratic Services reminded
Councillors and Officers that the “Disclosures of Personal and Prejudicial Interests”
sheet should only be completed if the Councillor / Officer actually had an
interest to declare. Nil returns were
not required. Councillors and Officers
were also informed that any declarable interest must be made orally and in
writing on the sheet. In
accordance with the provisions of the Code of Conduct adopted by the City and
County of Swansea the following interests were declared: Councillors 1)
Councillors C Anderson, J E Burtonshaw, J P Curtice, C A Holley, D G
Sullivan and C Thomas declared a Personal Interest in Minute 180 “Pay Policy
2016-2017”; 2)
Councillor P Downing declared a Personal Interest in Minute 180 “Pay
Policy 2016-2017” and stated that he had dispensation from the Standards
Committee to stay and speak and vote on
any item relating to general staff Employment, on Budget matters and any other
matters that affect Corporate Building Services, other than matters that
directly affect his brother with specific reference to his post; 3)
Councillor F M Gordon declared a Personal Interest in Minute 180 “Pay
Policy 2016-2017” and stated that she had dispensation from the Standards
Committee to stay and speak on any item
relating to general staff employment, on budget matters and any other matters
that directly affect Education other than matters that directly affect her son
by specific reference to his post; 4)
Councillor J A Hale declared a Personal and Prejudicial Interest in
Minute 180 “Pay Policy 2016-2017” and stated that he had dispensation from the
Standards Committee to stay and speak on
any item relating to general staff employment, on Budget matters and any other
matters that affect Unison and health other than matters that directly affect
the Councillor in his role as Unison Officer; 5)
Councillor K E Marsh declared a Personal Interest in Minute 180 ”Pay
Policy 2016-2017” and stated that he had dispensation from the Standards
Committee to stay and speak on any item
relating to general staff employment, on budget matters and any other matters
that affect the Corporate Building Services, other than matters that directly
affect his grandson with specific reference to his post; 6)
Councillor G J Tanner declared a Personal and Prejudicial Interest in
Minute 180 “Pay Policy 2016-2017”’ and stated that she had dispensation from
the Standards Committee to stay and speak
but not vote on any item relating to general staff employment on budget
matters other than matters that directly affect her son by
specific reference to his post; 7) Councillor C Thomas declared
a Personal Interest in Minute 180 “Pay Policy 2016-2017” and stated that she
had dispensation from the Standards Committee to stay and speak on any item relating to general staff employment, on
budget matters and any other matters that affect Corporate Building Services
other than matters that directly affect her grandson by specific reference to
his post; 8) Councillor
M Thomas declared
a Personal Interest in Minute 180 “Pay Policy 2016-2017” and stated that he had
dispensation from the Standards Committee to stay and speak but not vote on any item relating to general staff
employment, on budget matters other than matters that directly affect his wife
by specific reference to her post; 9) Councillor
T M White declared
a Personal Interest in Minute 180 “Pay Policy 2016-2017” and stated that he had
dispensation from the Standards Committee to stay and speak on any item relating to general staff employment, on
budget matters other than matters that directly affect his daughter by specific
reference to her post; 10) Councillor Y V Jardine declared a Personal Interest in Minute
182 “Council Tax Premiums in Wales”; 11) Councillors A C S Colburn, D W Cole, E W Fitzgerald, D Lewis, C
M R W D Thomas and L J Tyler-Lloyd declared a Personal and Prejudicial Interest
in Minute 182 “Council Tax Premiums in Wales” and WITHDREW from the meeting
prior to its considerations; 12) Councillors P M Black, J E Burtonshaw, M C Child, R A Clay, U C
Clay, A C S Colburn, D W Cole, A M Cook, S E Crouch, J P Curtice, N J Davies, P
Downing, C R Doyle, V M Evans, W Evans, E W Fitzgerald, R Francis-Davies, J E C
Harris, T J Hennegan, C A Holley, P R Hood-Williams, L James, Y V Jardine, J W
Jones, M H Jones, S M Jones, E J King, E T Kirchner, A S Lewis, R D Lewis, C E
Lloyd, P Lloyd, K E Marsh, P M Matthews, P N May, C L Philpott, P B Smith, R V
Smith, R C Stewart, G J Tanner, C Thomas, D W W
Thomas, M Thomas, L J Tyler-Lloyd, L V Walton and T M White declared a Personal
Interest in Minute 183 “Admission Arrangements 2017-2018”. Officers 1)
J Straw declared
a Personal Interest in Minute 183 “Admission Arrangements 2017-2018”; 2)
S Rees and J Straw declared a Personal Interest in Minute 180 “Pay
Policy 2016-2017”; 3)
H Evans, M Hawes, T Meredith, J Parkhouse, P Roberts, C Sivers and D
Taylor declared a Personal and Prejudicial Interest in Minute 180 “Pay Policy
2016-2017” and withdrew from the meeting prior to its consideration. |
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Announcements of the Presiding Member Minutes: 1) Extraordinary
Council - 7 April 2016 The Presiding Member stated that he had agreed to hold an Extraordinary
Meeting of Council at 5.00pm on Thursday, 7 April 2016. 2) Changes
/ Amendments to the Council Summons a) Item 6 “Statutory Resolution -
Resolutions to be made in accordance with the Regulations in the Setting of
Council Tax 2016-2017” The Presiding Member stated that there was a typographical error on Page
26 of the Council Summons. The entry in
relation to Resolution (5) Band A - All other parts of the Council Area
including the Police and Crime Commissioner precept
should read £922.50 not £992.50. b) Item 9 “Planning Policy Context for the
Appraisal of Planning Applications for Onshore Unconventional Oil and Gas
Exploration and Development” The Presiding Member stated that Appendix A (Pages 100-104) needed to be amended so as to reflect
current National Planning Policy. The
amendment should read as follows: “Following incorporation of Mineral Planning Policy Wales
(MPPW) into Planning Policy Wales (PPW), all references to MPPW will be changed
to PPW in the Deposit Local Development Plan (LDP)”. c) Item 10 “Membership of Committees” The Presiding Member stated that an additional amendment
was required to the membership of the Local Authority (LA) Governor Panel. Remove Councillor J E Burtonshaw. Add Councillor H M Morris. |
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Public Questions. Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt within a 10 minute period. Minutes: A number of
questions were asked by members of the public.
The relevant Cabinet Member responded. A) Those questions not requiring a written response are
listed below: a) Questions
were asked in relation to Minute 181 “Statutory Resolution - Resolution to be
made in accordance with the Regulations in the Setting of Council Tax 2016-2017”. B) Those questions requiring a
written response are listed below: There were no questions requiring a written response. |
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Public Presentation - Down to Earth Project. Minutes: Mark McKenna of the Down to Earth Project gave a presentation on the work of the ‘Down to Earth Project’. He stated that the project commenced in 2005, with a fairly ambitious idea of delivering education and personal development / well-being differently. To not only support people who were struggling to “fit in” to mainstream education or mainstream life, but which also embraced sustainability and demonstrated that it should be at the very centre of that approach As the organisation has grown the Project has worked with schools, colleges, universities and community groups to transform their own spaces. Down to Earth is a not-for-profit organisation with a 10 year track record in doing innovative outdoor experiences with vulnerable and ‘hard to reach’ groups of all ages. It has diversified to work with businesses and tourists to enable the core work of the Project to continue. Further information
on the work of the Down to Earth Project may be viewed on their website www.downtoearthproject.org.uk/ Councillor W Evans, Anti Poverty and Communities Cabinet Member gave
thanks for the presentation. |
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Pay Policy 2016/2017. PDF 49 KB Additional documents: Minutes: The Head of Human Resources and Organisational Development (HR & OD) submitted a report which sought approval of the Pay Policy 2016-2017. RESOLVED that: 1) The Pay Policy
2016-2017 be approved and adopted. |
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Minutes: The Section 151
Officer submitted a report which outlined a number of statutory resolutions to
be made in accordance with the Regulations in the setting of the Council Tax
2016-2017. RESOLVED that: 1) Council notes and adopts the statutory resolutions
set out below; 2) It
be noted that at its meeting on 26 November 2015, the Council calculated the
following amounts for the year 2016-2017 in accordance with Regulations made
under Section 33(5) of the Local Government Finance Act 1992 as amended): a) 89,151
being the amount calculated by the Council, in accordance with Regulation 3 of
the Local Authorities (Calculation of Council Tax Base) (Wales) Regulations
1995, as amended, as its Council Tax Base for the year; b) Parts of the Council’s Area:
being the amounts calculated by the Council, in accordance with Regulation 6
of the Regulations, as the amounts of its Council Tax Base for dwellings in
those parts of its area to which special items relate; 3) The
following amounts be now calculated by the Council for
the year 2015-2016 in accordance with Sections 32 to 36 of the Local Government
Finance Act 1992: a) £678,342,841
being the aggregate of the amounts which the Council estimates for the items
set out in Sections 32(2)(a) to (d) of the Act; b) £265,150,853
being the aggregate of the amounts which the Council estimates for the items
set out in Sections 32(3)(a), 32(3)(c) and 32(3a) of
the Act; c) £413,191,988
being the amount by which the aggregate at (3)(a)
above exceeds the aggregate at 3(b) above, calculated by the Council, in
accordance with Section 32(4) of the Act, as its budget requirement for the
year; d) £307,391,774
being the aggregate of the sums which the Council estimates will be payable for
the year into its Council Fund in respect of redistributed non domestic rates,
and revenue support grant less discretionary Non Domestic Rate relief; e) £1,186.75
being the amount at (3)(c) above less the amount at (3)(d) above, all divided
by the amount at (2)(a) above, calculated by the Council, in accordance with
Section 33(1) of the Act, as the basic amount of its Council Tax for the year; f) £967,410
being the aggregate amount of all special items referred to in Section 34(1) of
the Act; g) £1,175.90
being the amount at (3)(e) above less the result given
by dividing the amount at (3)(f) above by the amount at (2)(a) above,
calculated by the Council, in accordance with Section 34(2) of the Act, as the
basic amount of its Council Tax for the year for dwellings in those parts of
its area to which no special items relate; h) Parts of the Council’s area:
being the amounts
given by adding to the amount at (3)(g) above the amounts of the special items
relating to dwellings in those parts of the Council’s area mentioned above
divided in each case by the amount at (2)(b) above, calculated by the Council,
in accordance with Section 34(3) of the Act, as the basic amounts of its
Council Tax for the year for dwellings in those parts of its area to which one
or more special items relate; i) Parts of the Council’s Area:
being the amounts given my multiplying the amounts at (3)(g) and (3)(h)
above by the number which, in the population set out in Section 5(1) of the
Act, is applicable to dwellings listed in a particular valuation band divided by
the number which in that proportion is applicable to dwellings listed in
valuation band D, calculated by the Council, in accordance with Section 36(1)
of the Act, as the amounts to be taken into account for the year in respect of
the categories of dwellings listed in the different valuation bands; 4) It
be noted that for the year 2016-2017 the Police and Crime Commissioner for
South Wales had stated the following amounts in precepts issued to the Council,
in accordance with Section 40 of the Local Government Finance Act 1992, for
each of the categories of dwellings shown below:
5) Having calculated the
aggregate in each case of the amounts at (3)(i) and (4) above, the Council, in
accordance with Section 30(2) of the Local Government Finance Act 1992, hereby
sets the following amounts as the amounts of Council Tax for the year 2016-2017
for each of the categories of dwelling shown below:
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Council Tax Premiums in Wales. PDF 83 KB Additional documents: Minutes: The Section 151 Officer submitted a report which provided
information and sought consideration of the new discretionary powers to charge
higher amounts of Council Tax on certain properties provided for by the Housing
(Wales) Act 2014 and charging higher amounts (premiums) for second homes from
2017-2018 as set out in Section 5 of the report. RESOLVED that: 1) The
details of the new discretionary powers relating to Council Tax premiums outlined
in this report be noted; 2) The
outcome of the consultation exercise undertaken by the Council be noted; 3) In
accordance with S139 Housing (Wales) Act 2014 the Council exercises its discretion
on whether to charge premiums of up to 100% of the standard rate of Council
Tax, for dwellings occupied periodically, commonly referred to as “second
homes” under Section 12B of the Local Government Finance Act 1992 from 1 April
2017 and if so, to determine the percentage of the premium to be applied, of no
more than 100% of the standard charge payable; 4) The new discretionary powers relating to long term empty properties be considered during 2016-2017 once further guidance is received from Welsh Government in relation to the exceptions and impact to Council Tax base calculation. |
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Admission Arrangements 2017/2018. PDF 86 KB Additional documents:
Minutes: The Cabinet Member for Education submitted a report which
sought to determine the Admission Arrangements for maintained schools for the
academic year 2017-2018. RESOLVED that: 1) The proposed Admission
Arrangements for 2017-2018 for Nursery as set out in Appendix A of the report be approved; 2) The proposed Admission
Arrangements for 2017-2018 for Reception as set out in Appendix B of the report
be approved; 3) The proposed Admission
Arrangements for 2017-2018 for Year 7 as set out in Appendix B of the report be approved; 4) The proposed Admission
Arrangements / Criteria for Entry for 2017-2018 for Sixth Forms as set out in
Appendix B of the report be approved; 5) The proposed Admission
Arrangements for 2017-2018 for In Year Transfers as set out in Appendix B of
the report be approved; 6) The Schedule of Events as
set out in Appendix C of the report be approved; 7) The Admission Numbers for
primary and secondary schools be noted, as set out in Appendix D of the report. |
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Additional documents: Minutes: The Cabinet Member for Enterprise, Development and
Regeneration submitted a report which informed Council of the Planning Policy
context for onshore unconventional oil and gas exploration and development. RESOLVED that: 1) The
Deposit Local Development Plan (LDP) contains a minerals policy in accordance
with national planning policy and which reflects the Notice of Motion of the 28
January 2016 in relation to onshore unconventional oil and gas exploration and development; 2) Council
writes to the Minister expressing concerns relating to potential environmental
impacts of hydraulic fracturing technology and expressing support for a
moratorium on the use of hydraulic fracturing techniques for the development of
onshore unconventional oil and gas exploration in Wales until such time as the
impacts are properly assessed and understood. |
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Membership of Committees. PDF 45 KB Minutes: The Transformation and Performance Cabinet Member submitted a report
which sought approval of the nominations / amendment to the membership of
Council Bodies. He also added additions
to the proposed membership changes. He referred to the report stating that the
Leader of the Council had not made any changes to the Authority’s Outside
Bodies: RESOLVED that: 1) Audit
Committee Remove Councillor D W W
Thomas. Add Councillor C Thomas. 2) Democratic Services Committee Remove Councillor A S Lewis. Add Councillor J A Hale. 3) Planning Committee Remove Councillor P Downing. Add Councillor P B Smith. 4) Local Authority (LA) Governor Panel Remove Councillors J E Burtonshaw and P B
Smith. Add Councillors V M Evans and H M Morris. |
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Advice from the Deputy Head of Legal and Democratic Services Minutes: The Deputy Head of
Legal and Democratic Services advised Councillors as to their duty under the
Code of Conduct. Councillors were
reminded that it was vital to keep an open mind and one that was not closed
until the end of the debate on Item 12 “Judicial Review - Jewish Human Rights
Watch”. Councillors were advised that: 1) Previous
indications are not pre-determination unless they had made statements or taken
a position which indicates that they were unwilling to consider changing their
view; 2) Even
if they had indicated that they were pre-disposed to a potential outcome, they
were not bound by their previous support or otherwise; 3) They
MUST consider all arguments both in favour and against the proposal, including
(but not limited to) any new arguments; 4) They
MUST approach the decision with an open mind and be willing, if persuaded, to
change their view; 5) They MUST make their decision based on relevant considerations and ignore irrelevant considerations. |
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Exclusion of the Public. PDF 63 KB Minutes: The Deputy Head of
Legal and Democratic Services gave advice on excluding the public. Council considered
whether the report contained exempt information under Paragraph 16 of Schedule
12A of the Local Government Act 1972, as amended by the Local Government
(Access to Information) (Variation) (Wales) Order 2007 and if so whether they
wished to waive privilege. RESOLVED that the public be excluded for the
following item(s) of business. CLOSED SESSION |
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Judicial Review – Jewish Human Rights Watch. Minutes: The Head of Legal and Democratic Services submitted a report which
provided information regarding a Judicial Review of one of its resolutions. RESOLVED that the Notice of Motion passed on 17 July 2010 remain in place. |