Venue: Multi-Location Meeting - Council Chamber, Guildhall / MS Teams. View directions
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Disclosures of Personal and Prejudicial Interests. Decision: None Minutes: The Chief Legal Officer gave advice regarding the potential personal
and prejudicial interests that Councillors and / Officers may have on the
agenda. The Head of Democratic Services reminded Councillors and Officers that
the “Disclosures of Personal and Prejudicial Interests” sheet should only be
completed if the Councillor / Officer had an interest to declare. Nil returns
were not required. Councillors and Officers were also informed that any
declarable interest must be made orally and in writing on the sheet. In accordance with the provisions of the Code of Conduct adopted by
the City and County of Swansea no interests were declared. |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Decision: Approved Minutes: Resolved that the following Minutes be approved and
signed as a correct record: 1) Ordinary Meeting of
Council held on 9 November 2023. |
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Written Responses to Questions asked at the Last Ordinary Meeting of Council. PDF 204 KB Additional documents: Decision: For Information Minutes: The Chief Legal Officer
submitted an information report setting out the written responses to questions
asked at the last Ordinary Meeting of Council. |
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Announcements of the Presiding Member. Decision: For Information Minutes: a)
Condolences i)
Huw Mowbray - Development and Physical Regeneration Strategic Manager For many years, Huw helped shape the regeneration
of the City Centre and had been held in the highest esteem by our Partners and Developers.
Huw’s impact on the City can be seen today in the many developments that have
helped transform the City Centre. ii)
Patrick Arran - Head of Legal The Presiding
Member referred with sadness to the recent death of Patrick Arran. Patrick was
a former Head of Legal. She stated that the Council’s thoughts and condolences are with Patrick’s
family, friends, and colleagues. All stood as a mark of sympathy & respect. b)
Polling District & Polling Place Review 2023 The Presiding
Member stated that the Returning Officer was conducting a Polling District
& Polling Place Review 2023. The Consultation Period opened on 8 November 2023
and closes on 20 December 2023. Further information relating to the review is
available online at https://swansea.gov.uk/article/25356/Review-of-Polling-Districts-and-Polling-PlacesStations-2023 Consultation
responses should be sent to elections@swansea.gov.uk or via an
online form https://online1.snapsurveys.com/pollingdistrictreview c)
Safer
Communities Awards 2023 The Presiding
Member stated that the inaugural Safer Communities Awards were recently held at
the Village Hotel, Swansea. The awards aim to celebrate the work of projects,
partnerships and people actively making communities safer across Wales. The
Awards showcase the great work being undertaken across Wales to prevent, reduce
and make communities safer in areas such as Anti-Social Behaviour, Violence
against Women and Girls, and Exploitation. She stated that
she was delighted to announce that four Swansea
Council projects were honoured at the Awards: ·
Community Integration Team Flip the
Streets project was highly commended in the Equalities, Inclusion &
Cohesion category. ·
Community Integration Team Safer
Swansea Christmas Chalet project was highly commended in the Partnerships
category. ·
CMET (Contextual, Missing Exploited or
Trafficked) panel in Child & Family Services was highly commended in the Safeguarding
category. ·
Local Area Co-ordination Team in Adult
Services, Prevention and Tackling Poverty Service were the overall winners in
the Equalities, Inclusion & Cohesion category. She congratulated
the Local Area Co-ordination Team on winning this award and thanked them for
their work within our communities. They should be proud of the impact they are
making on improving the lives of individuals and connecting our communities
right across the city. d)
Together at
Christmas The Presiding
Member stated that Swansea Council in partnership with JR Events & Catering
ran the Together at Christmas initiative on 5 December 2023. The event provided
a free Christmas carvery lunch for the homeless, isolated and those in need. She
thanks everyone that helped. She stated that many
Councillors and Officers were wearing Christmas attire to tonight’s Council
meeting. The money raised will be given to support charities in Swansea. |
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Announcements of the Leader of the Council. Decision: For Information Minutes: a)
Ministerial Advisory Forum for Ageing with
Welsh Government The Leader of the Council stated
that Councillor Hayley Gwilliam, Cabinet Member for Community had been selected
to take part in the Ministerial Advisory Forum for Ageing with Welsh
Government. She will participate as the Ageing Well Lead. The Outside Bodies
list shall be amended accordingly. b)
Homes for Ukraine The Leader of the
Council stated that the Minister for Social Justice, Jane Hutt has written to
him thanking Council Officers for their support and hard work with the Homes
for Ukraine programme. The Minister stated that the Council played a
critical role in ensuring Wales could live up to its ambition of being a Nation
of Sanctuary. Ukrainian guests sponsored by the Welsh Government were
accommodated in three initial accommodation venues across Swansea, namely the
Mercure, the Village Hotel, and the Grand Hotel. These venues provided much
needed accommodation for families in need of a safe and caring environment
during a time of significant uncertainty following the outbreak of the war in
Ukraine. c)
Christmas Parade The Leader of the Council thanked the Council’s Special
Events Team for hosting an excellent Christmas Parade. |
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Public Questions. Questions
can be submitted in writing to Democratic Services democracy@swansea.gov.uk up
until noon on the working day prior to the meeting. Written questions take
precedence. Public may attend and ask questions in person if time allows.
Questions must relate to items on the open part of the agenda and will be dealt
within a 10 minute period. Decision: None Minutes: There
were no Public Questions asked. |
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Mid Term Budget Statement 2023/24. (Verbal) Decision: For Information Minutes: The
Section 151 Officer provided a verbal update on the Mid-term Budget Statement
2023-2024. |
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Review of Revenue Reserves. PDF 469 KB Additional documents: Decision: Approved Minutes: Resolved that: 1)
It be noted that a capital equalisation reserve
was created from the underspending on debt charges and the fundamental review
by Council of the Minimum Revenue Provision calculation. This reserve is topped
up wherever possible, by capital financing underspending in year, to help with
any timing issues around the need to fund any City Deal projects in advance of
receipt of funding from other bodies. 2)
To this extent, and following a review of current
earmarked reserves, the re-classification of earmarked reserves as detailed
below be approved at this juncture:
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Council Tax Base Calculation 2024/2025. PDF 296 KB Additional documents: Decision: Approved Minutes: The Economy, Finance & Strategy Cabinet
Member submitted a report detailing the calculation of the Council Tax Base for
the City and County of Swansea, its Community / Town Councils, and the Swansea
Bay Port Health Authority for 2024/2025. The Council is required to determine
the Council Tax Bases by 31 December. Resolved that: 1) The
calculation of the Council Tax Bases for 2024/2025 be approved. 2) In accordance with the Local Authorities
(Calculation of Tax Base) (Wales) Regulations 1995, as amended, the calculation
by the City and County of Swansea Council for the Year 2024/2025 shall be:
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Review of Councillors Handbook. PDF 387 KB Additional documents:
Decision: Approved Minutes: The Head of
Democratic Services submitted a report that outlined a review of the
Councillors Handbook and sought approval to include guidance on the Use of the
Council Logo in Section C “Protocols”. The Democratic
Services Committee considered the report at its meeting on 6 November 2023 and
recommended the revised Councillors Handbook include the Guidance on the Use of
the Council Logo to Council for adoption. Resolved that revised Councillors Handbook including
the Guidance on the Use of the Council Logo be adopted. |
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Councillors' Questions. PDF 354 KB Decision: For Information Minutes: 1) Part A ‘Supplementary Questions’ Ten (10) Part A
‘Supplementary Questions’ were submitted. The relevant Cabinet Member(s)
responded by way of written answers contained in the Council Summons. Those supplementary questions
required a written response are listed below. Question 2 Councillor E W Fitzgerald
asked: i)
Can I have a yes or a no response to my written question? ii)
Where are the locations identified for tree planting following the Tree
Canopy Survey? The Cabinet Member for
Community stated that a written response would be provided. 2) Part B ‘Questions not requiring
Supplementary Questions’ Six (6) Part B ‘Questions
not requiring Supplementary Questions’ were submitted. |