Venue: Committee Room 1/2, Civic Centre, Port Talbot
Contact: Gareth Borsden - 01792 636824
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Condolences - Councillor Janice Dudley. Minutes: The Vice Chair referred with sadness to the recent sudden death of Councillor Janice Dudley, the current Mayor of Neath Port Talbot and a member of the West Glamorgan Joint Archives Committee for many years. All present stood in silence as a mark of sympathy and respect. |
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Election of Vice Chair for 2017-2018 Municipal Year. Minutes: Resolved that Councillor P A Rees be elected Vice Chair of the Committee for the 2017-2018 Municipal Year. Councillor P A Rees (Vice Chair) presided. |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conducts adopted by both Authorities, no interests were declared. |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the minutes of the minutes of the West Glamorgan Archives Committee held on 16 June 2017 be approved as a correct record. |
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Matter Arising. Minutes: The County Archivist reported that following discussions at
the last meeting regarding the use of social media advertising, the service
would be shortly trialling
Facebook advertising, to link in with the Service’s Christmas cards going on sale. |
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Report of the County Archivist. PDF 107 KB Minutes: The County Archivist presented a report which outlined the
work of the Joint Archive Service during the period June to August 2017. Use of the Service He reported on the use of the service for the quarter and
detailed the background behind the quarterly statistics. He referred to the changing pattern of use of the service, particularly
the declining number of actual visitors to the searchrooms,
which is in part due to the amount of information now available online via Findmypast and
Ancestry. Up to date figures on the number of hits to the Service’s
website and online catalogue would be provided to the next meeting. Members discussed the possibility of the Service developing
its own stand-alone website, with links from both authorities’ websites,
Facebook etc. This would enable more digital image content to be made available
on the Archives website rather than those of commercial providers. He would investigate the cost and practicalities of such a
proposal and report back to the next meeting. Service Outreach The County Archivist reported on the two exhibitions ‘Our Abertawe:
Celebrating Swansea Together’ and ‘Visions of Steel’ that were currently on
display in Swansea Civic Centre. He outlined the talks given to various groups and school
visits during the quarter. Regional History Centre Project Board He
reported that there have been no further meetings of the Board since March, and
that the Service is liaising with
colleagues in Swansea Council to ensure that the future needs of the Archives
are catered for when the time comes to vacate the Civic Centre. This will not
fetter the feasibility or option for a shared regional centre should this prove
to be preferable in the future, subject to it being an agreed outcome within
the partner authorities. Members asked that they be provided with more information on
what any future archives facility would need in terms of size, storage, access etc, in order that they could give political support within
their Authorities to the future needs and provision of the Service. The County
Archivist agreed to forward this information to Members. Staff He reported that Aoife Cremin a
graduate from Swansea University had been appointed as the Archive Trainee for
2017/18. He referred to a recent meeting he had attended relating to an
HLF bid for funding for a series of training placements in cultural heritage
venues for young people who are NEET which could lead to an NVQ accreditation. Professional Meetings and Partnership Working He reported on the various professional meetings attended by
staff during the quarter. He also reported on his presentation at the Archives &
Records Association annual conference in August regarding the development of a
national Archive Reader’s Ticket. Archive Collections He reported on the list of archives received by the Service
during the quarter. |