PDF 144 KBVenue: Committee Room C, Civic Centre, Neath
Contact: Gareth Borsden - 01792 636824
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conduct adopted by both
Authorities, no interests were declared. |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the Minutes of the West Glamorgan Archives Committee meeting held on 20 December 2019 be approved as a correct record |
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2021/2020 Revenue Budget. Minutes: Kim Collis presented the report of the Director of Place
which gave details of the Joint Archive Service Revenue Budget for 2020/2021
and the reserves held by the Joint Archive Service, which was submitted for information
only. He indicated that it was based on a budget assumption of a 2.75%
pay award but was otherwise again a “standstill” budget. The table in the report showed the estimated position of the
Archive Reserves as at 31 March 2020. He outlined that the Archives trainee post is not being filled
currently and detailed the increase to other staff hours to ensure service continuity. |
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Report of the County Archivist. Minutes: The County Archivist presented a report which outlined the
work of the Joint Archive Service during the period December 2019 – February
2020. Fees and Charges He referred to the revised table of fees and charges for the Service which will apply from 1 April 2020. Use of the Service He reported on the use of the Service for the quarter and detailed the background and rationale behind the quarterly statistics. He indicated that he expected the attendance figures for the next quarter to be considerably down due to the corona-virus outbreak. Archives Accreditation He reported further to the report and discussion at the last
meeting and indicated that one of the recommendations from the mid term review was the need to update the service’s
policies. The first part of this had been done and the updated versions of
stand-alone policies were attached as an appendix to the report. Discussion took place around the issues relating to the future use of the Civic Centre in Swansea and its potential impact on the service going forward. The possibilities for the interim specialist storage of the collections were outlined. Members supported the idea for as much of the collection to be both stored and accessible locally as possible. Resolved that the revised policies as outlined be approved. Archives Card He outlined that the new Archives card had been “soft launched” at the beginning of March. The new card represents a significant step for archives users with the ticket giving access to over forty archive services and their collections across the UK. Note: Councillor H N James (Interim Chair) presided for the following items. Service Outreach He detailed that the Jewish Refugee Exhibition had been displayed at the Princess Royal Theatre in Port Talbot to mark Holocaust Memorial Day. The Celebrating Swansea Exhibition had also been displayed at Pentrehafod School on the same day. He outlined that, following the successful reprinting of the
“Three Nights Blitz” book, the Archives Publication Fund had now been
exhausted. The various sessions delivered to schools and university students were outlined. Professional Meetings and Partnership Working He reported on the various meetings attended by staff during the quarter. Archive Service Logo He indicated that the service has recently refreshed its logo to reflect and incorporate the recent change made by Neath Port Talbot CBC. Archive Collections He reported on the list of archives received by the Service during the quarter. |