Agenda and minutes
Venue: Committee Room 5, Guildhall, Swansea. View directions
Contact: Democratic Services - (01792) 636923
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Election of Vice Chair for the Municipal Year 2018-2019. Minutes: Resolved that Councillor Wendy Lewis be elected Vice Chair for the Municipal Year 2018-2019. |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conduct adopted by the City and County of Swansea, no interests were declared. |
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To approve & sign the Minutes of the previous meeting(s) as a correct record. Minutes: Resolved that the Minutes of the Democratic Services Committee held on 16 April 2018 be approved and signed as a correct record. |
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Democratic Services Committee Annual Report 2017-2018. PDF 155 KB Minutes: The Head of Democratic Services presented a “for information” report of the Democratic Services Committee Annual Report 2017-2018 for the period 25 May 2017 to 23 May 2018. The report outlined the work of the Committee during that period. A proposed amendment to remove Paragraph 4 from the report was highlighted and approved by the Committee. The information contained within Paragraph 4 of the report was available online. Resolved that the contents of the report and amendments be noted. |
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Minutes: The Head of Democratic Services presented a report to review the Councillors’ Broadband and Telephone, ICT and Mobile Phone Allowances – May 2017 & Beyond Policy which had been adopted by Cabinet on 15 December 2016. The Committee discussed the recommendations outlined in the report. The Discussions focussed on the following: ·
Publication
of Cabinet Member Mobile Phone Numbers; ·
Typographical
error on Recommendation 8 – To insert the number 6 between 4 and year on the first
line; Resolved that the following be recommended to Cabinet for adoption (subject to the amendments highlighted by the Committee): -
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Social Media - A Guide for Members - WLGA First Draft. PDF 95 KB Additional documents: Minutes: The Head of Democratic Services presented a report to seek comments and suggestions in relation to the Welsh Local Government Association (WLGA) Draft “Social Media – A Guide for Members”. The Draft document was attached as Appendix A. Following discussions the following comments were made on the draft “Social Media – A guide for Members” · The last Paragraph of the Introduction be amended to include the word ‘some’ after offers and before advice to help make clear that this advice is not exhaustive and that there is more advice available if required. · Amend the Heading of Paragraph 2 ‘Why Should You Use Social Media?’ to something less directive such as ‘Why You May Find Social Media Useful’ · It was suggested that more advice could be provided in relation to Facebook particularly providing advice on how to manage your profile managing groups as well as more guidance on sharing posts. · The following paragraphs were highlighted as particularly useful: - ‘Are you controlling your Social Media or is it controlling you’; and Paragraph 9 – ‘Keep on the right side of the law….’ Resolved that the Comments of the Committee would be fed back to the Welsh Local Government Association. |
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Workplan 2018-2019. Minutes: The Committee discussed potential items for the Work Plan 2018/19. The Committee discussed working digitally and current legislative constraints on video conferencing for Committees. The Head of Democratic Services proposed possible training on the Modern.Gov system for the Committee and noted that the next meeting was scheduled for the 9 October 2018. |