Venue: Committee Room 5, Guildhall, Swansea. View directions
Contact: Allison Lowe 01792 636923
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Apologies for Absence. |
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Disclosures of Personal and Prejudicial Interests. Minutes: In accordance with the Code of Conduct adopted by the City & County of Swansea, no interests were declared. |
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To approve and sign the Minutes of the previous meeting(s) as a correct record. Minutes: RESOLVED that the minutes of the Democratic Services Committee held on 6 October 2015 be approved and signed as a correct record. Matters Arising: 12 Democratic Services Annual Report 2014-2015 · The number of Annual Reports submitted by Councillors had decreased considerably to those submitted for the 2013-2014 period. Only 51 out of 72 Annual Reports had been received for the 2014-2015 period. · The Chair reported that he and the Head of Democratic Services had met with the Independent Remuneration Panel for Wales (IRPW) on 19 October 2015 as part of the consultation on the IRPW Draft Annual Report 2016. |
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Discussion on future ICT provision for Councillors from 2017 (Verbal). Minutes: The Information and Strategy Manager The Head of Democratic Services provided background
information on previous arrangements whereby prior to 2012 some Councillors were
“opt in” and some were “opt out”. From
2012 all Councillors opted out of the in-house ICT provision and have been
eligible to claim the ICT Allowance to purchase their own equipment. General discussions centred on the following: ·
Whether
Councillors wanted to continue to be “opt out” or whether they wanted to back
to being provided with ICT equipment via the Authority – (“opt in”). ·
Review
the level of the ICT Allowance. ·
The Independent
Remuneration Panel for Wales should commence discussions with HMRC regarding
receipted claims for Councillors ICT Allowance being subject to tax and
national insurance deductions. ·
The
amount of large emails (in file size) sent to Councillors by Officers within
the Authority should be reduced to prevent mailboxes exceeding their size
limit. This could be done by sending web
links. ·
All
Councillors be consulted on their views via drop-in sessions. RESOLVED that the Head of Democratic Services and
the Chair of Democratic Services Committee consult with all Councillors
regarding their views on the future ICT Provision for Councillors from May 2017. |
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Councillor Training and Development 2016-2017 PDF 117 KB Minutes: The Head of Democratic Services outlined the report to consider the responses of the Councillors / Co-opted Member Training Needs Analysis and to outline a Councillor Training and Development 2016-2017 programme. A discussion ensued regarding “mandatory” training and the inability for the Council to enforce attendance at such training. It was also suggested that the topics identified in the table on page 6 be split into: · Those that were required by legislation and those; · that the Authority would like to class as mandatory. RESOLVED that the Democratic Services Committee recommend to Council that:
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Workplan. Minutes: RESOLVED that the Workplan be updated as follows:
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