Contact: Samantha Woon
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Election of Vice - Chair for the 2014 - 2015 Municipal Year. Minutes: Councillor N J Davies was appointed as the Vice Chair for
the 2014-2015 Municipal Year. |
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Apologies for Absence. Minutes: Apologies for absence were received from Councillors R Francis Davies and P M Meara. Apologies were also received from Councillor C Richards,
Citizen, Community Engagement and Democracy Cabinet Member / Councillor Support
and Development Member Champion. |
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Disclosures of Personal and Prejudicial Interest. PDF 30 KB Minutes: The Deputy Head of Legal,
Democratic Services and Procurement gave advice regarding any potential
personal and prejudicial interests that Councillors / Officers may have on the
agenda. In accordance with the Code
of Conduct adopted by the City and County of Swansea, the following interests
were declared:- Councillors R A Clay, A C S
Colburn, A M Cook, N J Davies, M H Jones, A S Lewis, D J Lewis, K E Marsh and L
V Walton declared a Personal Interest in Minute 5 “Councillor Consultation On
City & County of Swansea Future ICT Services”; Minute 6 “Amendments to the
Council Constitution and to the Councillors Handbook” and Minute 7 “Delivery of
Agendas to Councillors”. |
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To approve as a correct
record the minutes of the Democratic Services Committee held on 2 April 2014. Minutes: RESOLVED that the Minutes of the Democratic Services Committee meeting held on 2 April 2014 be approved as a correct record subject to apologies for absence being recorded for Councillor L V Walton. |
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Councillor Consultation On City & County of Swansea Future ICT Services. PDF 23 KB Minutes: The ICT Consultant (Corporate Services) presented the report of the ICT Strategic Performance Manager. The ICT Consultant stated that as a result of the termination of the ICT Capgemini contract in December 2015, all key users had been consulted with to determine their future ICT requirements. The report provided an update to Councillors on the feedback received during consultation held during May 2014. A discussion ensued regarding the
summary of answers to the consultation exercise. Councillors’ asked questions
of the Officer who responded accordingly. He stated the response to
consultations would help to mould and reform future services. The Chair thanked the ICT Consultant for his detailed report. AGREED that the report be noted. |
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Amendments to the Council Constitution & to the Councillors Handbook. PDF 165 KB Minutes: The
Head of Democratic Services submitted a report regarding amendments to the
Council Constitution and to the Councillors Handbook. Members discussed the recommendations listed in the
appendices relating to; · Family Absence for Councillors; · Remote Attendance at Meetings; · Lord Mayor and Deputy Lord Mayor Protocol. RESOLVED
that: 1) The
report be amended as outlined by the Committee; 2) The report be
recommended to Council for approval and adoption. |
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Delivery of Agendas to Councillors. PDF 35 KB Minutes: The Councillor
Support Officer presented
the report of the Head of
Democratic Services, Delivery of Agendas to Councillors. The report sort opinions on the Delivery of Agendas to Councillors in
order to lower the cost of the weekly Courier Service. Members discussed
the options contained within the report. The Head of Democratic Services submitted a report which
sought opinions on the delivery of agendas to Councillors in order to lower the
cost of the weekly Courier Service. RESOLVED that: 1) The
Democratic Services Committee recommend Option 2 to Council for approval; 2) The
Head of Democratic provide a model Opt Out form for Councillors to utilise
should they wish.
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Update on Annual Reports. PDF 25 KB Additional documents:
Minutes: The Councillor Support Officer presented the report of The
Head of Democratic Services. The report provided an update in relation to the number and
names of those Councillors that had submitted Annual Reports for 2013-2104 to
the Head of Democratic Services. To date those Councillors that have submitted Councillor
Annual Reports for 2013-2014 are:
Councillors expressed praise and gratitude to the Councillor
Support Officer for her assistance provided to Councillors in completing the
reports. RESOLVED that the report be noted. |
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Workplan. Minutes: RESOLVED that the following
item be added for the workplan for the next meeting: 1) A
discussion relating to the contents of the Local Government (Wales) Measure
2011 be placed as an agenda item for the next meeting
of Committee, particularly the role and functions of the Head of Democratic
Services; Democratic Services Committee and Scrutiny. |
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Date of Next Meeting. Minutes: The next
meeting is scheduled for 5.00 p.m. on Wednesday, 3 September 2014. |