Agenda, decisions and minutes

Councillor W G Lewis elected Vice Chair.

Resolved that Councillor W G Lewis be elected Vice Chair for the Municipal Year 2023-2024.

Councillor W G Lewis (Vice Chair) Presided

On behalf of the Committee, Councillor W G Lewis expressed her condolences on the recent passing of Helen, daughter of Councillor Lynda James.  The Committee stood as a mark of sympathy and respect.

www.swansea.gov.uk/disclosuresofinterests

None.

In accordance with the Code of Conduct adopted by the City & County of Swansea, no interests were declared.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Approved.

Resolved that the Minutes of the Democratic Services Committee held on 7 November 2022 be approved and signed as a correct record.

For information.

The Head of Democratic Services provided a “For information” report to provide context to the Democratic Services Function, the Head of Democratic Services and the Democratic Services Committee.

Approved.

The Head of Democratic Services provided the Democratic Services Committee with the Annual Report for the Municipal Year 2022-2023.  The report outlined the work of the Committee during that period.

Resolved that the Democratic Services Committee Annual Report 2022-2023 be forwarded to Council for information.

Noted.

The Head of Democratic Services provided a report to review the Guidance for Multi-Location Meetings (MLM).

Resolved that:

1)             The guidance be noted;

2)             Any suggestions for improvement be forwarded to the Head of Democratic Services;

3)             The Guidance be shared with all Councillors and Statutory Co-opted Members.

Noted.  Forms to be re-circulated to all Councillors.

The Head of Democratic Services provided a report reminding Councillors of their right to produce a Councillors Annual Report. 

Resolved that: 

1)             The report be noted; 

2)             The template forms be re-circulated to all Councillors. 

Topics to be emailed to Huw Evans.

The Head of Democratic Services sought topics for future meetings.

Resolved that:

1)             A demonstration on the Modern.gov app be provided at the next meeting;

2)             The Head of Democratic Services investigate the possibility of running a Service Area / Departmental marketplace type event occasionally throughout the year.  The event could be held in the foyer area outside the Council Chamber, Guildhall prior to Council meetings;

3)             Any other topics be emailed to the Head of Democratic Services.