Agenda, decisions and minutes

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Media

Items
No. Item

27.

Disclosures of Personal and Prejudicial Interests.

www.swansea.gov.uk/disclosuresofinterests

Decision:

In accordance with the Code of Conduct adopted by the City & County of Swansea, the following interests were declared:

 

Councillors J E Burtonshaw, M Durke, J A Hale, L James, M Jones, E J Kirchner, B J Rowlands, L J Tyler-Lloyd and L V Walton declared a personal interest in Minute 29 “Councillors ICT Allowances Policy – May 2022 & Beyond.”

Minutes:

In accordance with the Code of Conduct adopted by the City & County of Swansea, the following interests were declared:

 

Councillors J E Burtonshaw, M Durke, J A Hale, L James, M Jones, E J Kirchner, B J Rowlands, L J Tyler-Lloyd and L V Walton declared a personal interest in Minute 29 “Councillors ICT Allowances Policy – May 2022 & Beyond.”

28.

Minutes. pdf icon PDF 239 KB

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Decision:

Approved.

Minutes:

Resolved that the Minutes of the Democratic Services Committee held on 8 November 2021 be approved and signed as a correct record.

29.

Councillors ICT Allowances Policy - May 2022 & Beyond. pdf icon PDF 564 KB

Decision:

Approved subject to amendment(s).

Minutes:

The Head of Democratic Services and Head of Digital & Customer Services presented a joint report to review the “Councillors ICT Allowances Policy – May 2017 and Beyond” and recommend a May 2022 & Beyond version to Council.  The amended Policy should ensure that Councillors and Statutory co-opted Members receive ICT provision suited to their needs and compliant with the determinations of the Independent Remuneration Panel for Wales (IRPW).

 

Resolved that:

 

1)

The Head of Digital & Customer Services review the Councillors ICT Allowances amounts ensuring they are adequate for May 2022 & beyond and that the revised amounts be included in the budget process.

 

2)

The reviewed and amended Councillors ICT Allowances Policy – May 2022 & beyond be agreed and recommended to Council for adoption subject to the following amendment(s) to Appendix A:

 

Paragraphs 4.2(a) and 5.1(a) be amended to read “They produce proof twice in a 5 year term of office of their Data and Telephone connection at their home”.

 

3)

The Head of Digital & Customer Services provide a “Good Habits” Helpful Guide to Councillors setting out subjects such as Back Up & Sync etc.

 

4)

Modern.gov software training be added to the Councillors Induction Programme.

 

30.

Review of Councillors Handbook. pdf icon PDF 310 KB

Additional documents:

Decision:

Approved subject to amendment(s).

Minutes:

The Head of Democratic Services presented a report to review Sections A-C of the Councillors Handbook and to recommend the amended version for adoption by Council.

 

Resolved that the amendments proposed by the Head of Democratic Services in the Appendices to the report be recommended to Council for adoption subject to the following additional amendments:

 

Appendix B, paragraph 9 – replace “Both Teams” with “The Cabinet Office / DS Team.”

31.

Workplan 2021-2022. pdf icon PDF 215 KB

Decision:

Noted.

Minutes:

The Head of Democratic Services stated that whilst there were currently no agenda items scheduled for the next meeting, he anticipated that he would be in a position to present further items at the meeting scheduled for 21 March 2022.