Agenda and minutes

Apologies for absence were received from Councillors M C Child, R Francis-Davies and C E Lloyd.

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:

1)        Councillor J A Raynor declared a Personal Interest in Minute 11 “Disposal of Surplus Land on School Sites – Olchfa Comprehensive School”;

2)        Councillor D W Cole declared a Personal Interest in Minute 15 “Potential Disposal of Land – The Old Library, 17 West Street, Gorseinon”;

3)        Councillor J A Raynor declared a Personal Interest in Minute 16 “Disposal of Surplus Land on School Sites – Site Valuations and Financial Details”.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

RESOLVED that the Minutes of the meeting(s) listed below be approved and signed as a correct record:

1)         Cabinet held on 21 April  2016.

The Leader of the Council made no announcements.

No questions were asked by member(s) of the public.

Councillor L James asked questions relating to Minute 7 “School Governance Scrutiny Inquiry (Response of the Cabinet Member)”.

The Leader of the Council and the Education Cabinet Member responded.

The Cabinet Member for Education presented a report which outlined a response to the scrutiny recommendations and to present an action plan for agreement.

RESOLVED that:

1)        The response as outlined in the report and related action plan be agreed.

Councillor C A Holley, Convenor of the Service Improvement and Finance Scrutiny Performance Panel will present feedback on pre-decision scrutiny.

Councillor C A Holley, Convenor of the Service Improvement and Finance Scrutiny Performance Panel presented the feedback from the pre decision scrutiny.

The Cabinet Member for Environment and Transportation presented a report which outlined the background to the Waste Management Commissioning Review and set out the findings and recommendations from the Review.

RESOLVED that:

1)        The high level Integrated Approach to Prevention Strategy detailed in Section 4.3 of the report be agreed in principle;

2)        Recommendations 1 to 8 detailed in Section 8 of the report as measures to improve performance, make the service more robust, and make savings be deemed appropriate to take forward to implementation pending relevant consultation.

The Chief Social Services Officer presented a report which provided an update on the progress of the formulation of the Western Bay Regional Adoption Service Inter Authority Agreement.

RESOLVED that:

1)            The content of the draft final Inter Authority Agreement be agreed in principle;

2)            The Chief Social Services Officer be authorised to make any further amendments to the Agreement (in conjunction with the Head of Legal and Democratic Services and relevant Cabinet Member) necessary to finalise the draft prior to signature;

3)           The Chief Social Services Officer be authorised to sign the Inter Authority Agreement on behalf of the Council.

The Cabinet Member for Education presented a report which considered the response to the consultation carried out with Olchfa Governing Body on the proposed land sale.

RESOLVED that:

1)         The site as indicated on plans attached being approximately 7.8 acres be declared as surplus to requirements, subject to the provision of an artificial games surface being funded from the proceeds of the sale;

2)        Notice is served and the required consultation of communities and other interested parties, about the proposed disposal of land consisting, or forming part, of a playing field, be undertaken in accordance with The Playing Fields (Community Involvement in Disposal Decisions) (Wales) Regulations 2015;

3)        If responses / objections to the proposed disposal are received, that a report is brought back to Cabinet to consider those responses / objections;

4)        If no responses / objections are received that the Interim Director of Place be authorised to proceed to market the land identified for disposal and report back to Cabinet in due course upon completion of that exercise.

The Cabinet Member for Education presented a report sought approval for pre-construction works of car park to the front of Pentrehafod School prior to Welsh Government approval of the full business case and contract and subject to planning approval.  The report also sought approval pre-construction works of boundary fencing prior to Welsh Government approval of the full business case and contract and subject to planning approval.

RESOLVED that:

1)         The summer programme of capital works as detailed in the report together with the financial implications set out in Appendix A be approved, subject to planning approval and prior to the confirmation of the grant and entering into a contract with Welsh Government;

2)        The first-stage purchase order for the design of refurbishment, remodelling and extension works for Pentrehafod School be varied to include the summer programme works (subject to planning approval);

3)        The Head of Legal and Democratic Services be authorised to enter into any necessary documentation required to vary the purchase order and achieve the summer programme;

4)        A detailed contract award report detailing the total costs for the project and an equality impact assessment will be submitted to Cabinet in September 2016 prior to the major construction works being carried out.

Cabinet were requested to exclude the public from the meeting during consideration of the item(s) of business identified in the recommendations to the report(s) on the grounds that it / they involve the likely disclosure of exempt information as set out in the exclusion paragraph of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 relevant to the items of business set out in the report(s).

Cabinet considered the Public Interest Test in deciding whether to exclude the public from the meeting for the item of business where the Public Interest Test was relevant as set out in the report.

RESOLVED that the public be excluded for the following item(s) of business.

(CLOSED SESSION)

Councillor D W Cole asked questions relating to Minute 15 “Potential Disposal of Land – The Old Library, 17 West Street, Gorseinon”.

The Leader of the Council responded.

The Cabinet Member for Transformation and Performance submitted a report which considered options for the disposal of the Old Library, 17 West Street, Gorseinon.

RESOLVED that the recommendation(s) as set out in the report be approved.

The Cabinet Member for Education submitted an information report which presented the site valuation and financial information redacted from the report presented in the open part of the agenda.

The Cabinet Members for Education and Environment and Transportation jointly submitted a report which detailed the outcome of recent tenders for Mainstream Home to School Transport Services and sought approval to award contracts.

RESOLVED that the recommendation(s) as set out in the report be approved.

The Cabinet Member for Enterprise, Development and Regeneration submitted a report which sought authority to consider options for the partial redevelopment opportunities at Castle Square in order to enable Officers to serve a Public Open Space notice and prepare a draft Development Brief.

RESOLVED that the recommendation(s) as set out in the report be approved.

The Cabinet Members for Wellbeing and Healthy City & Enterprise, Development and Regeneration jointly submitted a report which sought a decision on the renewal of an existing lease.

RESOLVED that the recommendation(s) as set out in the report be amended as outlined by the Leader of the Council and approved.

The Cabinet Member for Transformation and Performance submitted a report which considered options for the disposal of Dan y Coed Training Centre, West Cross.

RESOLVED that the recommendation(s) as set out in the report be approved.