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Agenda and minutes

Venue: Council Chamber - Guildhall, Swansea. View directions

Contact: Democratic Services - Tel: (01792) 636923 

Items
No. Item

163.

Disclosures of Personal and Prejudicial Interests.

Minutes:

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:

 

1)        Councillor R C Stewart declared a Personal & Prejudicial Interest in Minute 170 “Local Authority Governor Appointments” and withdrew from the meeting prior to its consideration;

 

2)        Councillors M C Child & R Francis-Davies declared a Personal Interest in Minute 174 “Leisure Partnerships Annual Report 2018/19”;

 

3)        The Chief Executive, Phil Roberts declared a Personal Interest in Minute 179 “School Improvement - Future Working Arrangements”.

164.

Minutes. pdf icon PDF 433 KB

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Additional documents:

Minutes:

Resolved that the Minutes of the meeting(s) listed below be approved and signed as a correct record:

 

1)              Special Cabinet held on 20 February 2020;

 

2)              Special Cabinet held on 28 February 2020.

165.

Announcements of the Leader of the Council.

Minutes:

1)              Covid-19

 

The Leader of Council thanked everyone that have and continue to assist with the arrangements throughout Swansea in relation to the Covid-19 pandemic.

166.

Public Question Time.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period.

Minutes:

No questions were asked.

167.

Councillors' Question Time.

Minutes:

No questions were asked.

168.

Quarter 3 2019/20 Performance Monitoring Report. pdf icon PDF 367 KB

Additional documents:

Minutes:

The Cabinet Member for Delivery & Performance submitted a report which sought outlined the corporate performance for Quarter 3 2019/2020.

 

Resolved that:

 

1)              The performance results be noted and reviewed to help inform executive decisions on resource allocation and, where relevant, corrective actions to manage and improve performance and efficiency in delivering national and local priorities.

169.

Annual Review of Well-being Objectives and Corporate Plan 2020/22. pdf icon PDF 306 KB

Additional documents:

Minutes:

The Cabinet Member for Delivery & Performance submitted a report which publish a refreshed Corporate Plan containing the Council’s Well-Being Objectives for 2020/22 in line with the requirements set out within the Well-being of Future Generations (Wales) Act 2015 and statutory guidance relating to Public Bodies.

 

Resolved that:

 

1)              The Corporate Plan refreshed for 2020/22 be approved.

170.

Local Authority Governor Appointments. pdf icon PDF 215 KB

Additional documents:

Minutes:

The Local Authority Governors Appointment Group submitted a report, which sought approval of the nominations submitted to fill Local Authority (LA) Governor vacancies on School Governing Bodies.

 

Resolved that:

 

1)              The following nominations recommended by the Director of Education in conjunction with the Cabinet Member for Education Improvement, Learning & Skills be approved:

 

1)

Glyncollen Primary School

Cllr Rob Stewart

2)

Penyrheol Primary School

Patricia Griffiths

3)

Pontarddulais Primary School

Clive Matthias

4)

Pontlliw Primary School

Melissa Taylor

5)

Whitestone Primary School

Lucy Harding

6)

YGG Gellionnen

Carly Porter

 

171.

Cultural and Digital Hub at Grand Theatre. pdf icon PDF 274 KB

Additional documents:

Minutes:

The Cabinet Member for Investment, Regeneration & Tourism submitted a report which sought approval to grant a lease to Race Council Cymru and to create a Cultural and digital Hub in the Swansea Grand Theatre Arts Wing for community use.

 

Resolved that:

 

1)              The granting of a management agreement and 5 year lease to Race Council Cymru, with an option to renew for a further 5 years at the Councils discretion be approved;

 

2)              Authority be delegated to the Director of Place and Chief Legal Officer in conjunction with the relevant Cabinet Member to negotiate the final Heads of Terms and to enter into any documentation necessary to finalise the transaction.

172.

Disabled Facilities & Improvement Grant Programme 2020/2021. pdf icon PDF 336 KB

Additional documents:

Minutes:

The Cabinet Member for Homes, Energy & Service Transformation submitted a report which provided details of the Disabled Facilities & Improvement Grant Programme and sought approval to include schemes in the 2020/21 Capital Programme.  To comply with Financial Procedure Rule 7 (Capital Programming and Appraisals), to commit and authorise schemes as per the Capital Programme.

 

Resolved that:

 

1)              The Disabled Facilities and Improvement Grant Programme as detailed, including its financial implications be approved and included in the 2020/21 capital budget;

 

2)              The Private Sector Housing Renewals and Disabled Adaptations Policy be reviewed in 2020/21 to help inform funding requirements for the programme in future years.

173.

Building Capital Maintenance Programme 2020/2021. pdf icon PDF 260 KB

Additional documents:

Minutes:

The Cabinet Member for Economy & Strategy submitted a report which sought to agree the schemes to be funded through the Capital Maintenance programme.

 

Resolved that:

 

1)              The proposed capital maintenance schemes as listed in Appendix A of the report be approved;

 

2)              The schemes and their financial implications as identified in Appendix C of the report be authorised for inclusion in the capital programme.

174.

Leisure Partnerships Annual Report 18/19. pdf icon PDF 275 KB

Minutes:

The Cabinet Member for Investment, Regeneration & Tourism submitted a report which advised of the partnership operations of key facilities within the cultural Services portfolio.

 

Resolved that:

 

1)              The report be noted.

175.

FPR7 Capital Allocation to Highway Infrastructure Assets 2020-21. pdf icon PDF 272 KB

Additional documents:

Minutes:

The Cabinet Member for Environment & Infrastructure Management submitted a report which sought confirmation of the Capital Work Programme for highway Infrastructure assets.

 

Resolved that:

 

1)              The proposed indicative allocations, together with the Financial Implications set out in Appendix A of the report be approved and included in the Capital Programme;

 

2)              Authority be delegated to the Head of Service for Highways and Transportation with agreement of the Cabinet Member for Environment and Infrastructure Management to prioritise, finalise and allocate funding to the appropriate schemes in line with the prioritisation approach detailed in the report;

 

3)              The 5 year Highway Forward Programme of Works be approved.

176.

Members Community Budget – Updated Guidance. pdf icon PDF 276 KB

Additional documents:

Minutes:

The Cabinet Member for Better Communities submitted a report which provided an update and amended the criteria for delivery of the Community Budget scheme to reflect the ability to apply for an additional Capital allocation.

 

Resolved that:

 

1)              The revised guidance relating to Community Budgets (Revenue & Capital) be approved.

177.

Proposed Lease of Coed Gwylim Park to Clydach Community Council under the Community Asset Transfer Policy. pdf icon PDF 262 KB

Additional documents:

Minutes:

The Cabinet Member for Investment, Regeneration & Tourism submitted a report which sought approval to negotiate and agree Heads of Terms and enter into a lease with Clydach Community Council for Coedgwilym Park, including the immediate management of community use and secondary hires and lettings.

 

Resolved that:

 

1)              Having considered the verbal report outlining the response to the public open space statutory consultation process, the proposed disposal of the land be approved and the financial and operational implications be noted;

 

2)              Authority be delegated to the Director of Place to negotiate and settle the terms of the proposed lease (and thereafter any required Deeds of Variation) and authority be delegated to the Chief Legal Officer to finalise the legal documentation;

 

3)              The long-term ambitions and phased programme of improvements proposed by Clydach Community Council be agreed in principle;

 

4)              The Director of Place be authorised to agree the phased programme subject to gateway and milestone reviews, funding, access, contract and any other required approvals and procedures being satisfied.

178.

FPR7 - Integrated Care Fund Capital Approval 2019/2020. pdf icon PDF 358 KB

Minutes:

The Cabinet Member for Care, Health & Ageing Well submitted a report which sought approval for the Integrated Care Fund (ICF) capital funding for Swansea Council and to comply with Financial Procedure Rule 7 (Capital Programming and Appraisals) to commit and authorise a scheme to the Capital Programme.

 

Resolved that:

 

1)              The schemes outlined in the report and their financial implications be noted and added to the Council’s Capital Programme.

179.

School Improvement - Future Working Arrangements.** pdf icon PDF 321 KB

Additional documents:

Minutes:

Call In Procedure - Urgency: This decision is exempt from the Authority’s Call In Procedure as “either the Head of Paid Service, the Section 151 Officer or the Monitoring Officer certifies that any delay likely to be caused by the Call In Procedure could seriously prejudice the Council or the Public Interest including failure to comply with Statutory requirements”.

 

The Cabinet Member for Economy & Strategy submitted a report which gave notice to leave the Regional School Improvement Service, ERW.

 

Resolved that:

 

1)              A new model for school improvement based on the City Deal footprint be agreed in principle;

 

2)              The Authority withdraws from the current consortium arrangement via ERW by 1 April 2021 and serves notice in writing to each of the other Authorities by 31 March 2020;

 

3)              Discussions be held with Swansea Bay City Region Partner Councils and the Welsh Government to agree the future collaboration arrangements for school improvement.

180.

Exclusion of the Public. pdf icon PDF 238 KB

Minutes:

Cabinet were requested to exclude the public from the meeting during consideration of the item(s) of business identified in the recommendations to the report(s) on the grounds that it / they involve the likely disclosure of exempt information as set out in the exclusion paragraph of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 relevant to the items of business set out in the report(s).

 

Cabinet considered the Public Interest Test in deciding whether to exclude the public from the meeting for the item of business where the Public Interest Test was relevant as set out in the report.

 

Resolved that the public be excluded for the following item(s) of business.

 

(Closed Session)

181.

Management Update and Option Report for Swansea Airport.

Minutes:

The Cabinet Member for Delivery & Performance submitted a report which provided an update on the current estate management activities at Swansea Airport, including the temporary suspension of the Civil Aviation Authority (CAA) operating licence.

 

Resolved that the recommendations as detailed in the report be approved.

182.

FPR7 - The Welsh Government Targeted Regeneration Investment Programme 2018-21 Update.

Minutes:

The Cabinet Member for Investment, Regeneration & Tourism submitted a report which sought to comply with Financial Procedure Rule 7 (Capital Programming & Appraisals) to commit and authorise the addition of new schemes to the Capital Programme.

 

Resolved that the recommendations as detailed in the report be approved.

183.

Economic Stimulus Capital Fund.

Minutes:

The Cabinet Member for Economy & Strategy submitted a report which sought to comply with Financial Procedure Rule 7 (Capital Programming & Appraisals) to commit and authorise the inclusion of the Economic Stimulus Capital Fund.

 

Resolved that the recommendations as detailed in the report be approved.

184.

FPR7 - The Acquisition of the The Lamb, 105 High Street, Swansea.

Minutes:

The Cabinet Members for Homes, Energy & Service Transformation, Resilience & Strategic Collaboration and Investment, Regeneration & Tourism jointly submitted a report which sought to comply with Financial Procedure Rule 7 (Capital Programming & Appraisals) to commit and authorise the addition of new schemes to the Capital Programme.

 

Resolved that the recommendations as detailed in the report be approved.