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Agenda and minutes

Venue: Council Chamber, Guildhall, Swansea

Contact: Democratic Services - Tel: (01792) 636923 

Items
No. Item

166.

Disclosures of Personal and Prejudicial Interests.

Minutes:

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interest was declared:

 

1)              Councillor J A Raynor declared a Personal & Prejudicial Interest in Minute 177 “Local Authority Governor Appointments” and stated that she had dispensation from the Standards Committee to Stay, Speak but Not Vote on matters relating to the Appointment of Local Authority Governors;

 

2)              Councillor C E Lloyd declared a Personal Interest in Minute 178 “Building Capital Maintenance Programme 2019-2020”.

167.

Minutes. pdf icon PDF 155 KB

To approve & sign the Minutes of the previous meeting(s) as a correct record.

Minutes:

Resolved that the Minutes of the meeting(s) listed below be approved and signed as a correct record:

 

1)              Cabinet held on 14 February 2019.

168.

Announcements of the Leader of the Council.

Minutes:

1)              Webcasting of Council Meeting

 

The Leader of the Council stated that as part of the ongoing works to enable Webcasting of Council, Cabinet, Planning Committee and the Scrutiny Programme Committee; this Meeting is being recorded for Webcasting purposes.  The meeting will not be streamed live as we are still in the testing period; however it will recorded. If the trial is successful, the meeting will be published online.

 

2)              Amendments / Corrections to the Cabinet Agenda

 

a)              Item 12 “First Stage (Construction) Contract Award and Associated Capital Programme Authorisation for the Remodelling and Refurbishment Project at Bishopston Comprehensive School”.”

 

The Leader of the Council stated that Recommendation 1 should be amended to read:

 

“Contractor 4 be appointed to carry out the pre-construction service to the sum of £392,000 subject to the completion of appropriate financial due diligence.  Contractor 4 is considered to represent the most economically advantageous tender and that which gives best value to the authority”.

169.

Public Question Time.

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt with in a 10 minute period.

Minutes:

A number of questions were asked by members of the public relating to Minute 174 “School Organisation Linked to the Welsh Education Strategic Plan - Including Proposed Closure of YGG Felindre and Enhanced Size and Relocation of YGG Tan-Lan and YGG Tirdeunaw”.

 

The relevant Cabinet Member responded accordingly.

 

No questions required a written response.

170.

Councillors' Question Time.

Minutes:

Councillors B J Rowlands asked the following question relating to Minutes 174 “School Organisation Linked to the Welsh Education Strategic Plan - Including Proposed Closure of YGG Felindre and Enhanced Size and Relocation of YGG Tan-Lan and YGG Tirdeunaw” and 175 “Small School Review - Proposal to Close Craigcefnparc Primary School”.

 

“What help and support has been provided to the children of these schools to aid their mental wellbeing during this process?”

 

The relevant Cabinet Member stated that a written response would be provided.

171.

Scrutiny Inquiry into the Natural Environment. pdf icon PDF 110 KB

Additional documents:

Minutes:

Councillor P Jones, Convenor of the Natural Environment Scrutiny Inquiry Panel presented the findings, conclusions and recommendations resulting from the Panel’s Inquiry into the Natural Environment.

 

Resolved that:

 

1)              The report be noted and the relevant Cabinet Member tasked with submitting a written response to Cabinet.

172.

Quarter 3 2018/19 Performance Monitoring Report. pdf icon PDF 155 KB

Additional documents:

Minutes:

The Cabinet Member for Business Transformation & Performance presented the Corporate Performance Quarter 3 2018/19 which sought to help inform executive decisions on resource allocation and, where relevant, corrective actions to manage and improve performance and efficiency in delivering national and local priorities.

 

Resolved that the performance results be noted and reviewed to help inform executive decisions on resource allocation and, where relevant, corrective actions to manage and improve performance and efficiency in delivering national and local priorities.

173.

Business Rates – Temporary Rate Relief Scheme (Wales) 2019/20. pdf icon PDF 122 KB

Additional documents:

Minutes:

The Chief Finance Officer (Section 151 Officer) submitted a report which provided information in order to consider the adoption of a new temporary High Street Retail Rates Relief Scheme, relating to Business Rates, which has been introduced by Welsh Government for the financial year 2019/20.

 

Resolved that:

 

1)              The details of the scheme and application be noted;

 

2)              The rate relief scheme and the application process outlined in this report be adopted for 2019/20.

174.

School Organisation Linked to the Welsh Education Strategic Plan - Including Proposed Closure of YGG Felindre and Enhanced Size and Relocation of YGG Tan-y-lan and YGG Tirdeunaw. pdf icon PDF 284 KB

Additional documents:

Minutes:

The Cabinet Member for Education Improvement, Learning and Skills presented a report which sought to consider objections received during the Statutory Notice period and sought determination on the proposals to:

 

i)                Close YGG Felindre with effect from 31 August 2019;

ii)               Increase the size of YGG Tan-y-lan on a new site from January 2021;

iii)             Increase the size of YGG Tirdeunaw on a new site from January 2021;

iv)             Implement the catchment area changes associated with ii) and iii) from September 2021.

 

Resolved that:

 

1)              YGG Felindre close with effect from 31 August 2019;

 

2)              The publication of the Objection Report for YGG Felindre (Draft at Appendix A of the report) be approved;

 

3)              The capacity of YGG Tan-y-lan be increased to 420 plus nursery in a new build School at Beacons View Road, Clase from January 2021, with associated catchment area changes implemented from September 2021;

 

4)              The capacity of YGG Tirdeunaw be increased to 545 plus nursery in a new build School at the YGG Bryn Tawe site, off Heol Gwyrosydd from January 2021, with associated catchment area changes implemented from September 2021.

175.

Small School Review - Proposal to Close Craigcefnparc Primary School. pdf icon PDF 254 KB

Additional documents:

Minutes:

The Cabinet Member for Education Improvement, Learning and Skills presented a report which sought to consider objections received during the Statutory Notice period and sought determination on the proposal to close Craigcefnparc Primary School with effect from 31 August 2019.

 

Resolved that:

 

1)              The draft objection report (Appendix A of the report) be considered and noted;

 

2)              The proposal to close Craigcefnparc Primary School with effect from 31 August 2019 be approved;

 

3)              The publication of the Objection Report be approved.

176.

First Stage (Construction) Contract Award and Associated Capital Programme Authorisation for the Remodelling and Refurbishment Project at Bishopston Comprehensive School. pdf icon PDF 145 KB

Additional documents:

Minutes:

The Cabinet Member for Education Improvement, Learning & Skills presented a report which sought approval to:

 

i)                Award the Stage One contract for the works to Tender 4;

ii)               Seek authorisation to commit a total of £551,469 to the capital programme to fund pre-construction phase costs.  To comply with Financial Procedure Rule 7, to commit and authorise a new scheme to the Capital Programme.

 

Resolved that:

 

1)              Contractor 4 be appointed to carry out the pre-construction service to the sum of £392,000 subject to the completion of appropriate financial due dilligence.  Contractor 4 is considered to represent the most economically advantageous tender and that which gives best value for the Authority;

 

2)              £554,469 be committed to the Capital Programme to fund the pre-construction phase costs, including the pre-construction contractor service and internal fees;

 

3)              The Chief Legal Officer be authorised to enter into and necessary documentation to complete the contract and achieve the project;

 

4)              A further report be submitted in late 2019 to consider the approval of the Stage Two contract award and subject to confirmation and acceptability of construction costs to commit the project cost to the Capital Programme prior to any physical works being carried out.

177.

Local Authority Governor Appointments. pdf icon PDF 104 KB

Minutes:

The Local Authority Governors Appointment Group submitted a report, which sought approval of the nominations submitted to fill Local Authority (LA) Governor vacancies on School Governing Bodies.

 

Resolved that:

 

1)              The following nominations recommended by the Director of Education in conjunction with the Cabinet Member for Education Improvement, Learning & Skills be approved:

 

1)

Llanrhidian Primary School

Mrs Felicity Parrott

2)

Portmead Primary School

Ms Sharon Rees

2)     

YGG Lonlas

Ms Lisa Lewis

3)     

YGG Pontybrenin

Mr Keith Collins

4)     

Bishopston Comprehensive School

Mr Adrian Novis

 

178.

Building Capital Maintenance Programme 2019/20. pdf icon PDF 147 KB

Additional documents:

Minutes:

The Cabinet Member for Business Transformation & Performance presented a report which sought agreement of the schemes to be funded through the Capital Maintenance programme.

 

Resolved that:

 

1)              The Capital Maintenance Schemes for Building Services, as listed in Appendix A, be approved;

 

2)              The Director and Cabinet Member be granted delegated authority to approve individual Social Services schemes;

 

3)              The financial implications identified in Appendix C and D be approved and included in the Capital Programme.

179.

FPR7 - Capital Allocation to Highway Infrastructure Assets 2019-20. pdf icon PDF 131 KB

Additional documents:

Minutes:

The Cabinet Member for Environment & Infrastructure Management presented a report which sought confirmation of the Capital Works Programme for highway infrastructure assets.

 

Resolved that:

 

1)              The proposed allocations, together with the Financial Implications set out in Appendix A, be approved and included in the Capital Programme;

 

2)              The Head of Service for Highways and Transportation in conjunction with the Cabinet Member for Environment and Infrastructure Management be granted delegated authority to prioritise, finalise and allocate funding to those schemes included within the scope of this report but not specifically referred to.

180.

Disabled Facilities & Improvement Grant Programme 2019/20. pdf icon PDF 133 KB

Minutes:

The Cabinet Member for Homes and Energy presented a report which detailed the Disabled Facilities & Improvement Grant Programme and sought approval to include the schemes in the 2019/20 Capital Programme, in order to comply with Financial Procedure Rules No. 7 (Capital Programming and Appraisals) and to commit and authorise schemes as per the Capital Programme.

 

Resolved that:

 

1)              The Disabled Facilities and Improvement Grant Programme as detailed including its financial implications, be approved and included in the 2019/20 Capital Budget.

 

Contacts:
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Civic Centre, Oystermouth Road, Swansea. SA1 3SN. Tel: 01792 636000 Fax: 01792 636340