Agenda and minutes

www.swansea.gov.uk/disclosuresofinterests

In accordance with the Code of Conduct adopted by the City and County of Swansea, the following interests were declared:

1)            Councillor C E Lloyd declared a Personal Interest in Minute 74 “Local Authority Governor Appointments”.

To approve & sign the Minutes of the previous meeting(s) as a correct record.

RESOLVED that the Minutes of the meeting(s) listed below be approved and signed as a correct record:

1)           Cabinet held on 15 September 2016.

1)            Item 18 “FPR 7 – Update – City Centre Regeneration Land Assembly – Demolition of Oceana Building”

The Leader of the Council referred to the fact that due to the report having been leaked to the press, the majority of its content was in the public domain.  He stated that he had discussed the issue with the Interim Monitoring Officer and legal advice will be given as to the public interest test and dealing with the report in open session. The report will be dealt with after public and Councillor question time. 

Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt within a 10 minute period.

No questions were asked.

No questions were asked.

Having had advice from the Interim Monitoring Officer as to the information already available in the public domain and the application of the public interest test, Cabinet considered the Public Interest Test in deciding whether to exclude the public from the meeting.

RESOLVED that the following item be held in the open part of the meeting.

The Cabinet Member for Enterprise, Development and Regeneration presented a report which provided an update on the current situation regarding the demolition of the former Oceana building and to outline the need to commit further funding to complete its demolition.

RESOLVED that the budget provision to reflect the negotiated final account value of £3.7 Million together with amended terms to bi-monthly valuation payments and capped retentions to 3% of the original contract value be approved.

Councillor M H Jones, of the Child and Adolescent Mental Health Scrutiny Inquiry Panel presented a report which outlined the findings, conclusions and recommendations resulting from the Panel’s inquiry into Child and Adolescent Mental Health.

RESOLVED that:

1)            The report be received;

2)            The relevant Cabinet Member be tasked with providing a report to Cabinet on 15 December 2016 with a written response to the scrutiny recommendations and proposed action(s) for Cabinet decision.

Councillor T J Hennegan, of the Building Sustainable Communities Scrutiny Inquiry Panel presented a report which outlined the findings, conclusions and recommendations resulting from the Panel’s inquiry into Building Sustainable Communities through Community Action.

RESOLVED that:

1)            The report be received;

2)            The relevant Cabinet Member be tasked with providing a report to Cabinet on 15 December 2016 with a written response to the scrutiny recommendations and proposed action(s) for Cabinet decision.

The Cabinet Member for Finance and Strategy presented a report which sought approval to commit the revised costs for the refurbishment of Pentrehafod Comprehensive School subject to confirmation of the grant and entering into a contract with Welsh Government (subject to planning approval) to the Capital Programme.

The report also sought authorisation to award the second stage contract to Morgan Sindall, under the agreement that the contractor must obtain planning approval and all risks associated with not achieving planning approval are those of the contractor, and subject to confirmation of the grant and entering into a contract with Welsh Government (subject to planning approval).

RESOLVED that:

1)            The capital project with revised costs as detailed together with the financial implications set out in Appendix A of the report be approved, subject to confirmation of the grant and entering into a contract (subject to planning approval) with Welsh Government; and

2)            The 2^nd Stage Contract for the refurbishment, remodelling and extension works to Pentrehafod School be awarded to Tender No. 1 (Morgan Sindell) subject to confirmation of the grant and entering into a contract (subject to planning approval) with Welsh Government.

The Cabinet Member for Education presented a report which sought approval of the nominations submitted to fill Local Authority (LA) Governor vacancies on School Governing Bodies.

RESOLVED that:

1)           The following nominations be approved as recommended by the LA Governor Appointments Panel:

The Cabinet Member for Adults and Vulnerable People presented a report which sought agreement to proceed to public consultation surrounding the Adult Services Service Model and preferred options emerging from the Domiciliary Care Commissioning Review.

RESOLVED that the matter proceed to public consultation.

The Cabinet Member for Finance and Strategy and Cabinet Member for Transformation and Performance jointly presented a report which outlined the review of progress made by the Council in meeting the priorities, actions and targets set out in Delivering for Swansea the Corporate Plan for 2015-2017 as required by Part 1 of the Local Government (Wales) Measure 2009.

RESOLVED that the Annual Review of Performance 2015-2016 be approved.

The Cabinet Member for Transformation and Performance presented a report which outlined the Annual Equality Review Report for 2015-2016 as required by the Public Sector Equality Duty for Wales.

RESOLVED that the report content be approved for publication and submission to the regulator.

The Cabinet Member for Enterprise, Development and Regeneration presented a report which sought agreement to commit to the implementation of a Strategic Flood Risk Management Strategy to protect Swansea’s Central Area and secure its potential for future development and investment.

RESOLVED that:

1)            Cabinet make a formal commitment to develop long term proposals for a Strategic Flood Risk Management Strategy for Swansea’s Central Area;

2)            The Vetch Flood Consequence Assessment be formally submitted to Natural Resources Wales and incorporate a statement that the City and County of Swansea will make a long term commitment to implement a Strategic Flood Risk Management Strategy for Swansea’s Central Area.

The Cabinet Member for Adults and Vulnerable People presented a report which sought agreement to relocate Whitethorns Intensive Day Service (WIDS), Morriston to Acacia Road, West Cross (formerly a Learning Disability Respite Service).

RESOLVED that:

1)          The Whitethorns Intensive Day Service remain as currently located.

The Cabinet Member for Transformation and Performance presented an information report which outlined the operation of the Corporate Complaints Team, highlighting the number, nature and outcome of complaints against the Authority, together with details of lessons learned and service improvements.

The following reports were also presented as part of the wider report:

Ø    Adult Social Services Complaints – He stated that Paragraph 5.2 of this Annual Report needed to be corrected to read as follows:

“5.2  One failure was identified by the Ombudsman in relation to Swansea this year.  A summary of this complaint and the Ombudsman’s recommendations can be viewed in Issue 23 of the Ombudsman’s casebook at:

https://www.ombudsman-wales.org.uk/en/publications/The-Ombudsmans-Casebook.aspx

All of the Ombudsman’s recommendations were accepted and corrective actions have been undertaken accordingly”.

Ø    Child and Family Services Complaints;

Ø    Freedom of Information Act;

Ø    Regulation of Investigatory Powers Act.