Agenda and minutes

An apology for absence was received from Councillor R Francis-Davies.

In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea, no interests were declared.

To approve and sign as a correct record the Minutes of the meeting of Cabinet held on 17 September 2015.

RESOLVED that the Minutes of the meeting(s) listed below be approved as a correct record:

1)       Cabinet held on 17 September 2015.

The Leader of the Council made no announcements.

No questions were asked.

No questions were asked.

The Cabinet Member for Transformation and Performance submitted a report which outlined a response to the scrutiny recommendations and presented an action plan for agreement.

RESOLVED that:

1)       The responses as outlined in the report be agreed.

The Cabinet Member for Education presented a report which sought approval of the nominations submitted to fill Local Authority (LA) Governor vacancies on School Governing Bodies.

RESOLVED that:

1)       The following nominations be approved as recommended by the LA Governor Appointment Panel:

The Cabinet Member for Education submitted a report which provided an update on the progress in meeting the five recommendations in the Estyn Inspection Report.

RESOLVED that:

1)       The progress update on the five recommendations in the Estyn Inspection Report be noted.

The Cabinet Member for Enterprise, Development and Regeneration submitted a report which sought agreement to undertake a public consultation exercise on a revised draft Tall Buildings Strategy for Swansea.

RESOLVED that:

1)       A public consultation exercise be undertaken and that the results of that public consultation exercise be reported back to Cabinet for final approval.

The Cabinet Member for Finance and Strategy submitted a report which provided a review of progress made by the Council in meeting the priorities, actions and targets set out in Standing up for a Better Swansea the Corporate Improvement Plan for 2013-2017 updated for 2014-2015 as required by Part 1 of the Local Government (Wales) Measure 2009.

RESOLVED that:

1)       The Annual Review of Performance 2014-2015 be approved.

The Cabinet Member for Services to Adults and Vulnerable People submitted a report which sought consideration and approval of:

i)        An analysis of progress in the implementation of the business case approved in May 2014 to deliver integrated intermediate care services at an optimal scale;

ii)       An integrated service model, ‘What Matters to Me’ to meet the well-being, care and support needs of older people;

iii)       A formal agreement for the provision of adult and older people (intermediate care) services between City and County of Swansea and Abertawe Bro Morgannwg University Local Health Board (ABMU HB) in accordance with Section 33 of the National Health Service (Wales) Act 2006.

RESOLVED that:

1)       The progress made in the implementation of the business case to deliver integrated intermediate care services at an optimal scale approved in May 2014 be noted;

2)       The ‘What Matters to Me’ model be approved as the overarching service model for integration of community health and social care services to meet the well-being, care and support needs of older people

3)       Entering into the overarching partnership agreement in accordance with Section 33 of the National Health Service (Wales) Act 2006 for the provision of intermediate care services between City and County of Swansea and Abertawe Bro Morgannwg University Local Health Board (ABMU HB) for Adult and Older People’s Services be approved;

4)       The financial position be noted and the finance contributions by the City and County of Swansea and ABMU Health Board extracted from the Intermediate Care Agreement in accordance with Section 33 of the National Health Service (Wales) Act 2006 set out in Appendix 2 of the report be approved.

The Cabinet Member for Services for Adults and Vulnerable People submitted a report which sought approval of the Supporting People Local Commissioning Plan (LCP) priorities for 2016-2017.  The report also summarised the key issues and challenges for commissioning with the Supporting People Programme Grant and gave a financial overview.

RESOLVED that:

1)       The Supporting People Local Commissioning Plan priorities be noted and approved for sharing with Western Bay Supporting People Regional Collaborative Committee to inform the development of a regional plan.

The Cabinet Member for Transformation and Performance submitted a report which outlined the background to the Sustainable Swansea Fit for the Future commissioning review programme and set out the findings and proposals from reviews for the future delivery of:

i)        Residential and Outdoor Centres;

ii)        Business Support;

iii)       Non Schools Building Cleaning.

RESOLVED that:

1)       Residential and Outdoor Centres

a)       The new model of Option 2 be implemented which is a transformed in house service with phased implementation of staff restructure, closure of one site, Dan y Coed due to the backlog of maintenance issues, in July 2016 with a view to seek an alternative operating model in the future as outlined in Appendix A of the report;

b)       A Centre Manager be appointed to have overall control of the centres and to drive forward change and review the vision and strategic business plan.

2)       Business Support Services

a)       The new model for Business Support for the Council be adopted as outlined in Appendix B of the Review report;

b)       The new model is delivered through in house transformation;

c)       The Director of Corporate Services be authorised to implement the new model as outlined in Appendix B of the Implementation Plan report.

3)       Non Schools Building Cleaning

a)       The new model for Non-Schools Building Cleaning for the Council is delivered through a transformed in house model as outlined in Appendix C of the report;

b)       The Chief Operating Officer be authorised to implement the new model as outlined in the high-level Implementation Plan.

The Cabinet Member for Transformation and Performance submitted for information the Corporate Complaints Annual Report 2014-2015.

The report highlighted the number, nature and outcomes of complaints made against the Authority, together with details of lessons learned and service improvement.  The following annual reports were also appended:

i)        Adult Social Services Annual Report 2014-2015;

ii)        Child and Family Services Annual Report 2014-2015;

iii)       Freedom of Information (FOI) Annual Report 2014-2015;

iv)      Regulation of Investigatory Powers Act (RIPA) Annual Report 2014-2015.

The Section 151 Officer submitted a report which sought to present a statement outlining current year financial performance together with an updated assessment of saving requirements over the period of the Medium Term Financial Plan.

RESOLVED that:

1)       The comments made in the report be noted and the revised Resources forecast and forecast of spending pressures be adopted in terms of future budget planning;

2)       The financial forecast in relation to the current year be noted and that Cabinet endorse whatever actions are required in order to move towards a balanced revenue outturn for 2015-2016;

3)       Comments in relation to the funding of the Capital programme set out in the report be noted and the funding shortfall continues to be addressed by a policy encompassing all asset sales.

The Cabinet Member for Education referred to a petition which had been received in respect of the provision of Education Other Than At School (EOTAS) services in Swansea.  Councillor J A Raynor read out the content of the petition and stated that Cabinet would need to take into account when making its decision.

Cabinet were requested to exclude the public from the meeting during consideration of the item(s) of business identified in the recommendations to the report(s) on the grounds that it / they involve the likely disclosure of exempt information as set out in the exclusion paragraph of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 relevant to the items of business set out in the report(s).

Cabinet considered the Public Interest Test in deciding whether to exclude the public from the meeting for the item of business where the Public Interest Test was relevant as set out in the report.

RESOLVED that the public be excluded for the following item(s) of business.

CLOSED SESSION

The Cabinet Member for Education submitted a report which sought consideration of the proposals in respect of the provision of Education Other Than At School (EOTAS) services in Swansea.

She stated that a petition had been received and she had carefully considered its content prior to moving the recommendations within the report.  Councillor J A Raynor read out the content of the petition and stated that Cabinet would need to take into account when making its decision.

Councillor C L Philpott outlined the work and conclusions of the Schools Performance Scrutiny Panel held on 14 October 2015 which had conducted a pre decision scrutiny session on the Cabinet report.  The Leader of the Council thanked Councillor C L Philpott for her presentation.

RESOLVED that:

1)       Taking into account the petition and the conclusions from Scrutiny, the recommendations as set out in the report be approved.